The Importance of Your Votes - Voting Procedures IFTA ANNUAL BUSINESS MEETING JULY 18, 2008 New Orleans, LA Sheila Rowen (TN) IFTA, Inc. Board of Trustees

Membership Voting IFTA, Inc. Articles of Incorporation – Article 12 governs voting to amend the Bylaws IFTA, Inc. Bylaws – Article 3, Section 5 governs Electing trustees to the Board Voting to conduct general membership business IFTA Articles of Agreement governs voting on Ballot submissions (Full & Short Track) – changes to the Agreement, Audit and Procedures Manuals – R1600 Consensus Board Interpretations (CBI) –R1720 Resolution of Expulsion – R1555.200

IFTA, Inc. Bylaws Provisions Quorum. Two-thirds majority of active member jurisdictions Quorum required to conduct business of IFTA, Inc. at a meeting of the member jurisdictions Voting Rights General Business - each active member entitled to one vote on each matter at a meeting Election of Trustees to the Board – each active member entitled to one vote for each trustee being elected Active member may cast a vote by an authorized representative in person or by proxy Majority Means a two-thirds majority of the active member jurisdictions when referring to votes of members

Majority Vote Election to the IFTA, Inc. Board of Trustees requires the candidate to receive two-thirds majority affirmative vote Any other general business of the membership requires two-thirds majority vote Two-thirds = 39 affirmative votes

Annual Meeting According to the Bylaws: An annual meeting must be held once each year for the purpose of electing trustees to the Board and for the such other business as may come before the meeting. The annual meeting shall be held at such time and place as determined by the Board.

Conducting General Business Includes approval of the minutes of the previous Annual Business Meeting Business that will be conducted at this year’s meeting include: Election to IFTA, Inc. Board of Trustees Approval of the 2007 Annual Business Meeting Minutes Proposed amendments to the IFTA, Inc. Bylaws

IFTA Articles of Agreement - Ballots Ballots Submission - by any member jurisdiction, Audit Committee, Agreement Procedures Committee, Law Enforcement Committee, Program Compliance Review Committee or the Board Short Track – submission at least 45 days before the Annual Business Meeting is preferred Full Track – 1st comment period (45 days) must be completed and proposal for consideration submitted 45 days before the Annual Business Meeting

IFTA Articles of Agreement - Ballots Required to discuss all full track and short track proposals at the ABM Ballot sponsors may request a straw vote to see if there is support for the ballot proposal Straw vote is not binding – it’s simply a tool to determine support

Short Track Ballots - Voting Vote (affirmative or negative) must be made by member jurisdictions for continuing each short track ballot – R1620.200 Affirmative vote of at least three-fourths of total member jurisdictions required for continuation of a short track ballot Three-fourths = 44 AFFIRMATIVE VOTES Less than 44 votes ballot dies

Full Track Ballots - Voting Sponsor may request the member jurisdictions to vote (affirmative or negative) to place the full track ballot on the short track ballot process – R1620.100 Affirmative vote of at least three-fourths of total member jurisdictions required to place a full track ballot on the short track process Three-fourths = 44 AFFIRMATIVE VOTES Less than 44 votes ballot remains a full track ballot

Questions?