Creating Queries Expression Exercise- Criteria and Calculated Fields

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Presentation transcript:

Creating Queries Expression Exercise- Criteria and Calculated Fields Microsoft Access Creating Queries Expression Exercise- Criteria and Calculated Fields

Using Northwind.mdb Orders Table

PgP MIS 202 Access Overview 1. Create Expression Locate all Ship Names that contain a “q” anywhere in the name field PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Criteria Like "*q*" PgP MIS 202 Access Overview

PgP MIS 202 Access Overview 2. Create Expression Locate all Ship Postal Codes beginning with 050 PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Criteria Like “050*” PgP MIS 202 Access Overview

PgP MIS 202 Access Overview 3. Create Expression Locate all Freight charges over $100.00, sort results in Descending Order PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Criteria >100 PgP MIS 202 Access Overview

PgP MIS 202 Access Overview 4. Create Expression Locate all orders Shipped between 9/1/96 and 9/30/96 Sort Ascending by Shipped Date PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Criteria Between #9/1/96# and #9/30/96# PgP MIS 202 Access Overview

PgP MIS 202 Access Overview 5. Create Expression Number of days before today an order shipped Sort Descending PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Calculated field DaysSinceShip: Date()-[ShippedDate] PgP MIS 202 Access Overview

Using Northwind.mdb Order Details table

PgP MIS 202 Access Overview Create Expression Locate all orders where Quantity is an odd number Hint: search help (Find tab) for functions that contain the word “remainder” PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Criteria [Quantity] mod 2 <> 0 PgP MIS 202 Access Overview

Create Calculated Field Total discounted amount is greater than $1000.00 PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Calculated Field Discounted Amount: UnitPrice * Quantity * Discount With criteria: > 1000 PgP MIS 202 Access Overview

Using Northwind.mdb Employees table

Create Calculated Field Determine employee seniority PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Calculated Field Seniority: Date()-[hiredate] Or Years seniority: DateDiff("yyyy",[hiredate],Date()) PgP MIS 202 Access Overview

Delivering the data as required-tabular, graphical… Microsoft Access Form and Report Basics Delivering the data as required-tabular, graphical…

PgP MIS 202 Access Overview Forms Used to maintain (add/delete/edit) the data in underlying tables Finding data using Find dialog box Note available wildcard characters *, ?, [], !, -,# Wizards-show typical layouts AutoFormat, to try different layouts quickly PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Wildcard Characters PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Forms and SubForms Use to show data from related tables Tables have one to many relationship Example, View the many orders for one customer Display lot of data in a small space PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Forms and SubForms Main form can have any number of subforms if you place each subform on the main form. Can nest up to ten levels of subforms. Could have a main form that displays customers, a subform that displays orders, and another subform that displays order details PgP MIS 202 Access Overview

Form/SubForms Example Open Northwind.mdb, Forms, ‘Customer Orders’ PgP MIS 202 Access Overview

Form/SubForms Example Form contains Customers table fields: CompanyName Country This form is linked to subForm ‘Customer Orders Subform1’ PgP MIS 202 Access Overview

Form/SubForms Example Subform1 contains Orders table fields: OrderID RequiredDate This subform is linked to subForm ‘Customer Orders Subform2’ PgP MIS 202 Access Overview

Form/SubForms Example Subform2 contains OrderDetailsExtended query fields: ProductName UnitPrice Quantity Discount Extended Price (a calculated field) Note-this query is based on the tables ‘Order Details’ and ‘Products’ PgP MIS 202 Access Overview

Form/Subform Relationships PgP MIS 202 Access Overview

PgP MIS 202 Access Overview Reports Typically destined for printed output Can be based on table(s) or query or SQL statement Report Wizard can do most of the work For the finishing touches modify in Design View PgP MIS 202 Access Overview

Reports and Forms- Design View Wizards can do most of the work, but to tailor forms/reports to what you want, you must understand how to modify them in Design View Examine property settings-similar to Visual Basic forms and controls PgP MIS 202 Access Overview

Report and Form Graphics Graphics can improve appearance, but Possible performance penalty due to way Access stores graphic images Be aware of “Image” object “SizeMode” property settings of clip, stretch, zoom PgP MIS 202 Access Overview