GOALS Smarter & Wiser Efficient & Effective Explore New Opportunities & Ways of Doing Our Business

ASSUMPTIONS Grants mainly made within Focus Areas, irrespective of business unit GMS to enable RSA to grant to various categories (individuals, teams, centres of excellence, institutions, etc) and for a variety of activities (research, training, workshops,travel,networking,etc) Most steps in grant making process are generic but application may differ depending on business unit

GRANTS MANAGEMENT AND GRANTS ADMINISTRATION MANAGEMENT = DECISION MAKING ADMINISTRATION = EXECUTION THRU INFORMATION TECHNOLOGY & FINANCIAL SYSTEMS INTEGRATE & AUTOMATE ADMIN SYSTEMS

INTEGRATED GRANTS ADMINISTRATION (1) IMPROVED BUSINESS PROCESSES & PRINCIPLES STAGGERED PROCESSES DEDICATED FUNCTIONS FOR ONE ON ONE COMMUNICATION REAL-TIME FINANCIAL & STATISTICAL REPORTS

INTEGRATED GRANTS ADMINISTRATION (2) DIFFERENTIATED GRANT CYCLES PER CATEGORY (LONGER FOR TEAMS, CoE’S) DEBURDEN MANAGEMENT CADRE POOL RESOURCES DETERMINE DECISION MAKING LEVELS (WHO DECIDES WHAT) INTEGRATE & AUTOMATE ALL INFO SYSTEMS

TIME FRAME THE DEVELOPMENT OF AN INTEGRATED IT SYSTEM IS FUNDAMENTAL TO AN INTEGRATED GRANTS ADMINISTRATION & IS DEPENDENT ON THE DEVELOPMENT OF CLEAR AND HARD & FAST BUSINESS RULES & PROCESSES. THE LATTER IS STILL TO BE DEVELOPED

ACKNOWLEDGEMENT EXTREME DIFFICULTY OF RETHINKING YOUR BUSINESS STRATEGIES WHEN YOU ARE INTENSELY INVOLVED IN IT EVERY DAY

RECOMMENDATIONS BUSINESS UNITS MUST DETERMINE OWN GRANTING CATEGORIES, BUT THE INTRODUCTION OF A CENTRES OF EXCELLENCE CATEGORY WITH LONGER CYCLES & BLOCK FUNDING SHOULD BE ADDED APPOINT & RELEASE SPECIAL TEAM TO DESIGN INTEGRATED BUSINESS PROCESSES & - OFF CAMPUS

PRINCIPLES INTEGRATED IT, FINANCIAL & COMMUNICATION SYSTEMS SIMPLE SYSTEMS THAT ARE USER-FRIENDLY AT BOTH ENDS REALISTIC TIME FRAMES DIFFERENTIAL RESPONSIBILITY & ACCOUNTABILITY @ ALL LEVELS AUDITABILITY OF DECISIONS & ACTIONS INTEGRATED IT, FINANCIAL & COMMUNICATION SYSTEMS AVOID TAIL WAGGING THE DOG

WAY FORWARD: TEAM TO LOOK AT GRANT MAKING PROCESSES OF SIMILAR ORGANISATIONS TEST NEW APPROACH WITH INDEPENDENT INDUSTRIAL ENGINEER OR OPERATIONAL MANAGEMENT SPECIALIST