EUPAN Handbook

EUPAN Handbook Finnish Presidency Brought up the issue and related to the updating of the IPSG handbook proposed that the handbook should be updated so that it would cover the whole EUPAN Network Guidelines for the work within one group Principles of co-operation between the different working areas and different levels of the Network The role of the Troika work Practical information concerning the whole Network, such as administration of CIRCA The co-operation between the EUPAN and the relevant partners outside the Network

EUPAN Handbook What is a «Handbook»? Concise manual or reference book providing specific information or instructions Why a Handbook? Lack of coordination and co-operation between the WG’s Lack of knowledge management in the Network Need to integrate the new EU Member States Need of basic organisational and proceeding guidelines What are the objectives of the Handbook? To work as an information bank for new individuals joining the network and its meetings To promote information sharing and horizontal co-ordination and co-operation inside the network as well as strengthening the effectiveness of the co-operation in the EUPAN network To share a common vision of knowledge management inside the network To promote good practice and continuous development of working methods To provide information of the network to outside co-operative and interested partners.

EUPAN Handbook Handbook Table of contents What is the EUPAN handbook? Why the handbook? How to maintain the Handbook updated? I. EUPAN – General information about the Network Definition History Mission Vision Network

EUPAN Handbook Handbook Table of contents II. The role of the different actors Ministers Directors-Generals Troika (DG Troika/Troika Secretariat) Presidency Working Groups Sub-groups Ad hoc groups/Task forces Learning teams Delegates represented in the working groups III. The working groups HRWG IPSG E-GOV

EUPAN Handbook Handbook Table of contents IV. Setting targets and reporting results Ministers Resolutions Directors-General Resolutions Troika Recommendations Mid-Term Programme Work Programme Agenda Meeting Minutes Results report Evaluation results

EUPAN Handbook Handbook Table of contents V. Directors-General meetings guidelines Meetings periodicity Chairmanship Place Coordination and logistical issues Preparation of documents Language Expenses VI. Working groups meetings guidelines Before the meeting During the meeting After the meeting

EUPAN Handbook Handbook Table of contents VII. Knowledge management, working methods and tools Cooperation within the WG’s Cooperation between WG’s Working methods for sharing knowledge Tools for sharing knowledge Continuous improvement VIII. Visibility of the network, products and accessibility EUPAN Website Newsletter Conferences and events Studies Frameworks Guidelines

EUPAN Handbook - annexes List of sources CIRCA Manual WG’s members contact list

EUPAN Handbook Time Frame 26/10/2007 Presentation of the handbook structure 12/11/2007 First draft of the EUPAN Handbook 26/11/2007 Deadline for WG’s members suggestions 30/11/2007 Final draft 10-11/12/2007 Approval of the handbook, DG’s meeting