Sport Club Council Meeting 10/23/13

Points of Contact YOUR SPORT CLUB PROGRAM MANAGERS ARE YOUR 1 ST POINT OF CONTACT. Only after you have attempted contacted them, should you proceed to contact Tyler. Program Manager office phone #: (785) Program Manager office Office fax #: (785) Contact information for Tyler Spencer Office phone #: (785) Office Cell #: (270) ONLY USE CELL IN EMERGENCY SITUATIONS

ITT deadlines If using restricted: Must submit ITT 15 business days prior to travel MUST MEET WITH PROGRAM MANAGER 10 BUSINESS DAYS PRIOR TO TRAVEL Confirm hotel/rental reservations 2 weeks prior to trip *** This is not the sport club staffs job! It is your job to set up hotel and vehicle rentals. If you do not know how to, ask.

Late information for Intent to Travel Forms If youre giving your Program Managers hotel/car rental/etc. information only a couple days prior to your trip, you will not be funded using restricted fees for the missing information.

All paperwork is turned into your program manager first!

Unlabeled/mislabeled Paperwork Announcements

Travel Receipt logs If your gas receipts exceed $0.55 per mile – then you will not get reimbursed for the excess spent. Do not list lodging/rentals/etc. if they have been prepaid by Tyler Only list those expenses if you need reimbursed for the purchases Please remember to pick up room receipts and turn into Tyler as soon as you get back Fill out both pages of the travel receipt log thoroughly to ensure proper reimbursement. Do not mark on receipts DO NOT FORGET TO SIGN THE BOTTOM OF THE 2 ND PAGE!!!

Receipt Logs Cont… When turning in receipt logs: List how your club did at the event!

Generated Income Membership Must have a waiver on file Must have paid dues through SOFAS account Must be an active member of club on Rock Chalk Central Members list Members full name Amount member paid Date dues were deposited Last day to deposit dues (to be applicable for FY 15 allocations): 1/31/13 Next meeting: Will hand out updated records of generated income and members list.

Spring 2014 Facility Requests DUE TODAY

Spring Events If your club is planning on hosting any spring events using any KU facilities – submit game & event facility requests NOW

Shenk Closing Shenk will be closing for the winter on Friday, 11/21/13 Weather permitting

CPR Certification 11/4/13 5pm – 7pm Notify Tyler if you would like to attend by 11/1/13.

Capital Improvement Reminder Eligible Clubs Quidditch Disc Golf Boxing Bowling Judo Rock Climbing Ki Aikido DanceSport Mens Rugby Clubs on standby Womens Ultimate Jiu Jitsu Softball

Martial Arts Storage Closet Keep it clean – or items left awry will be confiscated!

Sport Club Banners We are looking into getting banners for clubs Please send us every title you have won National Championships, Regional Wins, national ranking, and league titles, etc

Active Shooter Video KU Public Safety Recommendation Video

Constitution Announcements

Club Conduct You represent the University of Kansas and the Sport Club Program. Treat everyone with dignity and respect. This includes your program managers, coordinator, and all rec facility staff.

Upcoming Important Dates: Supplemental Request Hearing/Exec Board:12/4/13 Requests due:12/2/13 Sport Club Council Meeting:12/4/13 Sport Club Officer Leadership Workshop:1/29/14 Financial/Travel Session7-8:30pm Policy Review Session8:45-9:45pm Generated Income Deadline:1/31/14

The End!