What IS A Project Office? ProjectExperts https://projectexperts.com +1.719.488.3850 USA

PMO Guidelines Your Project Management Office can assume a variety of roles. To get maximum benefit, tailor it to your objectives, structure and culture. Start small, and grow functions gradually; do not start too many actions at once. It’s smart to start with things that help most.

Project Office Focus areas Focus on a combination of these areas Serve Executive Management Enhance and assist IS Support Project Managers Support Project Teams Implementation Strategy: Begin bottom-up

Project Office Functions A Summary of Functional Areas Project Planning Support Project Audit Project Control Support Project Team Support PM Skills Development Project Management Tools Support PM Process Management Project Manager Contracting Executive Information Support

Project Office Functions 1. Project Planning Support Kick-off project with Rapid Initial PlanningTM Provide estimating consulting Maintain methodologies Store and tune reusable templates Maintain metrics

Project Office Functions 2. Project Audit Perform product review i.e., PASSTM Check process at milestones, i.e., PASS Do closure follow-up, Benefit/Cost review Retrieve and share lessons learned Perform ongoing oversight PASS, Project Audit Support Service is our trademark for our pre-emptive review service. We believe in preventing problems through agile intervention, rather than just recovering from them.

Project Office Functions 3. Project Control Support Provide change control double-check Assist timesheet entry Perform timesheet review Provide trend analysis Provide Status Report assistance Distill and summarize Status Monitor Issue Logs

Project Office Functions 4. Project Team Support Provide Teambuilding Coach in PM methods (estimating, tracking) Perform Expert Estimating Monitor project cost vs. progress Provide other administrative support

Project Office Functions 5. PM Skills Development Administer Competency Model Apply Skills Needs Assessment ProcessTM Assess project performance Perform continuous learning and coaching Coach for and reward PM Certifications

Project Office Functions 6. Project Management Tools Support Perform tools needs assessment Evaluate and acquire tools Coordinate tools training and coaching Provide tools support Evaluate tools effectiveness

Project Office Functions 7. PM Process Management Assess IS management (CMM) Review and recommend policies & roles Acquire and develop consistent PM methods Provide management, customer PM training Accomplish PM institutionalization

Project Office Functions 8. Project Manager Contracting Perform project cost-justification Collect and house expert project managers Provide project managers to projects Provide project intervention services Fund project management fellowships for project methods research

Project Office Functions 9. Executive Information Support Perform or support Strategic Planning Support Portfolio management Prioritize Projects Allocate cross-project resources Evaluate project performance Maintain Executive dashboard

Decision Time Actions For You Go back through this presentation Rank each item as low, medium or high interest or value for your organization Rank each item as low, medium or high for ease of implementing Implement easiest, high value items first.

Implementation Steps Follow Up Start with one highest-priority action Add other high-priority actions gradually Use managers as coaches Collect and showcase good examples Goff’s guideline: 1 project office consultant for each 50 PM practitioners supported.

Brought to you by the ProjectExperts Stacy Goff stacy@projectexperts.com https://projectexperts.com +1.719.488.3850 USA