The Value of the Substantive Change Process CCCCIO Conference San Diego October 28, 2010 We start at 3:00

Overview The value of the process – or how to make it valuable When is a substantive change proposal needed? Principles of substantive change Tracking and timing Challenges and opportunities 3:35 MICHELLE - Should be about 3:35 at this slide

The Value Columbia’s “Journey of Substantive Change” This is a continual process Institutionalization is required Focus on building capacity in an effective manner 3:35 Dennis 3:35 – 3:40

Substantive Change: Value of the Process Why do we do this? ALL 3:40 – 3:50 (handoff from Dennis’ story) Valuing the Process – 10 min discussion about overall value 3:40 -3:50

Substantive Change: Some Basics When is a proposal needed? Susan (interactive, but quick) 3:50 – 4:00 Understanding the Basics (handout) 3:50 -4:00

Is a substantive change proposal needed? In response to SB 1440, a college removes all local graduation requirements from its existing degrees. Yes. No. It depends on what the local graduation requirements are. (1) B. No – this is a minor change. 1

Is a substantive change proposal needed? Rio Honda College decides to add degrees designed for transfer to is formerly all CTE offerings. Yes. No. It depends. (2) C. It depends – if this is a change in the college’s mission, then it is a substantive change. If this is just a re-packaging of existing courses, it is not. But, of course, the changes must be reported. 2

Is a substantive change proposal needed? MSJC adds two new requirements (6 units) to its 24 unit general education package. Yes. No. It depends. (3) B. No. F. Change in Credit Awarded An increase of 50% or more in the number of credit hours awarded for the successful completion of a program. 3

When should a substantive change proposal be submitted? As soon as the change is documented or submitted to the state for approval. When the change is planned. Three years prior to implementation of the change process. When a change is 1st proposed locally, that proposal should also be forwarded to ACCJC. (4) B – the proposal should be submitted before the change happens. The process is in place to ensure quality and capacity – this is needed once the change is formally planned locally. No need to bother ACCJC with ideas that may never see the light of day. 4

Is a substantive change proposal needed? Rio Hondo College plans to change its name to Rio Honda college. Yes. No. It depends on why the college is planning a name change. (5) A. Yes. The proposal must present evidence that it has made proper notification of its change of name, including notifying the USDOE if the institution participates in federal financial aid programs. Any change in name must be consistent with the institution’s mission. 5

Is a substantive change proposal needed? Mt. SAC changes a required 20 credit hours for an ECE certificate to 30 credit hours. Yes. No. It depends. (6) A – YES. F. Change in Credit Awarded An increase of 50% or more in the number of credit hours awarded for the successful completion of a program. 6

Is a substantive change proposal needed? San Diego City College is establishing a satellite site at SDSU where a student can complete 45% of a CCC degree. Yes. No. It depends. (7) B. No – but if that 45% moves up to 50%.. 7

Is a substantive change proposal needed? Napa Valley College plans to discontinue its vinification program. Yes. No. It depends on why the college is planning the change. (8) A. Yes. The college must demonstrate that it has a plan for meeting the needs of students currently in the program. 8

Is a substantive change proposal needed? Napa Valley College plans to add a brew master program to its offerings. Yes. No. It depends. (9) C – does this require additional resources, does it change the population served? 9

Is a substantive change proposal needed? A college that has always had a large basic skills program plans to introduce a HS diploma program. Yes. No. It depends. (10) A – Yes – as stated, it sounds like this is a new population. 9 15

Principles Underlying Sub-Change Encourages change - Implicitly requires change Anticipates institution will respond to evidence of need for change Expects institution to undertake change responsibly Assures institution continue to meet standards through sub-change policy SUSAN PRINCIPLES Aren’t these logical considerations to integrate into your planning? Tie back to the ‘big picture’ 10

Substantive Change: Some Basics What changes are considered Substantive? Susan 4:00 – 4:08 Types of substantive change – 3 slides 4:00 -4:08

What is a substantive change? Change in Mission, Scope or Name Change in degree level Change in official name Change in nature of constituency served Closure of institution Change in location or geographical area served Change in location apart from the main campus (1) Types of Substantive Changes QUICK

What is a substantive change? Change in Credit Awarded Increase of 50% or more in number of credit hours awarded for the successful completion of a program Change from clock hours to credit hours Change of Ownership or Legal Status 50% or more of courses for a program or award can be achieved via Distance Ed. (2) Types of Substantive Changes QUICK

What is a substantive change? Change in Credit Awarded Increase of 50% or more in number of credit hours awarded for the successful completion of a program Change from clock hours to credit hours Any Other Significant Change Commission reserves the right to request reports and visits to assess the effects of any change it deems to be a very significant departure from the past (3) Types of Substantive Changes QUICK

Substantive Change: Some Basics Proposal Requirements Susan 4:08 -4-10 Proposal requirements 4:08 – 4:10

Report Requirements Cover Sheet – TOC - Description of change Description of new Ed program if applicable Description of planning process Evidence of sufficient resources Evidence of internal/external approvals Evidence eligibility requirements still fulfilled Evidence standards will be fulfilled Other information requested QUICK

Timing of Proposal Submission How do you know when it is time to submit a Substantive Change Proposal? DENNIS 4:10 -4:15 How do you avoid getting caught off guard? ACCJC Annual Report is critical in this process - TRACKING critical, but can be challenging in some areas – especially DE. Focus on preparing in advance… processes that help institutions to effectively build capacity. This will lead in to the LATTC example 4:10 – 4:15

Integration and Institutionalization How can the requirements of the substantive change process be integrated into your local planning and processes? (Example Practices) MICHELLE 4:15 -4:25 Focus on setting up processes and structure that monitor growth, but more importantly, institutionalize healthy practices that will encourage and sustain healthy growth – LATTC’s Standards for Providing Quality DE, Barstow’s examples of web services provided – needed to support students off campus or online 4:15 – 4:25

Substantive Change: From 50,000ft ALL – 4:25 – 4:30 Major focus on ‘The Big Picture’ regarding the value of the institutionalization and principles of the Substantive Change process. Time to summarize what we have covered and put it into perspective. 4:25 – 4:30

Challenges…and opportunities… (Dennis Facilitates) 4:30 – 4:55 Time for feedback and sharing from the others present. The focus will be to share practices from the field and challenges associated with institutionalization, tracking, reporting and implementation 4:30 – 4:55

The Value of the Substantive Change Process The value of the process – or how to make it valuable When is a substantive change proposal needed? Principles of substantive change Tracking and timing Challenges and opportunities ALL 4:55 - 5:00 Last chance to re-cap and re-focus after the various input from the conference participants. We want to make sure that we end with a focus on the Value of the process. 4:55 – 5:00

Thank you www.accjc.org Core documents and publications Substantive Change Manual