Data Pipeline Town Hall January 17, 2019 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Colorado Department of Education Identity Management Access Management https://cdeapps.cde.state.co.us/faqs.html Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? https://cdeapps.cde.state.co.us/IdentityMan agementGroups.xls 3

What is PII? Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual This includes direct identifiers (i.e. name, SASID, etc.) Includes information that when combined is identifiable Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared CDE has prepared guidance on how to comply with this and other privacy laws which can be found here: http://www.cde.state.co.us/dataprivacyandsecurity

How to Share Data Check local policies for restrictions, requirements, etc. Ensure that you are following local policies when transmitting PII to any third party Use secure methods to transfer any PII to CDE Call CDE (303-866-6395) with questions about how to transmit PII securely Use Syncplicity to encrypt emails to CDE Avoid sending PII via unencrypted email or to unsecured faxes when sharing data between or within districts Do not use PII in trainings, presentations, etc. Do not share PII with unauthorized individuals Do not share passwords

Introductions

Today’s Agenda Open Collections in Data Pipeline Directory 2019-20 School Code Changes RITS/EDIS Special Education December Count Student October AERA Division H Outstanding Publication Awards Tentative SBD Dates Human Resources Student End of Year

Open Collections in Data Pipeline

Open Data Pipeline Collections Year Round Directory RITS EDIS Periodic December Finance Designated Agency Interchanges Student Special Education IEP Staff Teacher Student Data Link (for migrant students) 9

Open Data Pipeline Collections 5/27/2019 Open Data Pipeline Collections Snapshots Special Education December Count Human Resources Coming Soon Teacher Student Data Link Snapshot (for migrant students) 10

Directory 2019-2020 School Code Changes

School Code Changes Items that require a form to update Directory Request a New School Code Request Closing a School Request for Grade Changes Request for Name Changes http://www.cde.state.co.us/apps/formcenter/SchoolChange Forms

School Code Changes If you have a school that is changing LEAs. Let me know that this is happening. In CDE’s systems the school will change authorizer but the school code will remain the same.

Data Pipeline Non-Public Schools and Directory Dennis St. Hilaire st Data Pipeline Non-Public Schools and Directory Dennis St. Hilaire st.Hilaire_d@cde.state.co.us Questions Dennis St. Hilaire st.Hilaire_d@cde.state.co.us Phone 303-866-6840

RITS/EDIS

RITS/EDIS ENHANCEMENTS Pipeline order of operations in file upload Current view New view

RITS/EDIS ENHANCEMENTS SASID Download Report Case type will auto default to Read Download File Format will auto default to CSV

RITS/EDIS ENHANCEMENTS Auto Tab on Date of Birth

RITS/EDIS ENHANCEMENTS Debbie Puccetti RITS/EDIS Consultant Puccetti_d@cde.state.co.us 303-866-6612

Special Education December Count

Special Education December Count - Updates Bugs 1. DC015: Teacher Probationary Status is required and not zero-filled for all teachers, except Purchased Service staff. Newest fix moved to production 01/15 You should be able to zero-fill the Teacher Probationary Status on purchased service staff (Employment Status Code=23) Create snapshot after 01/15 Reminders: Choose the second Excel option ‘Excel 2007 Format’ when exporting error reports to Excel DC114 and DC115 errors? FIRST check DC225 errors to see if these records are missing altogether from the Staff file. Adding them may resolve DC225, DC114, and DC115 errors.

Special Education December Count – Schedule Wednesday, January 23rd – complete error free snapshot all IEP and Staff Interchange errors resolved December Count Snapshot errors resolved Thursday, January 24th- 31st – Initial Report Review Review December Count Staff and Student Cognos reports No need to sign and submit to CDE until the next report review week Thursday, January 31st is the following STATE DEADLINE. Date by which the Administrative Unit must have created a Complete Special Education December Count Snapshot in Pipeline.   Upload the following signed reports to the ESSU Data Management System: Staff Data Validity Certification Report (1 page) Student Data Validity Certification Report (1 page) These certify you have reviewed all the staff and student December Count reports with your director. Special Education December Count - Lindsey Heitman - heitman_l@cde.state.co.us (303) 866-5759

Special Education December Count – Reports Info A pre-recorded Reports Training webinar will be posted online by next Wednesday, 1/23 that explains the reports and the last steps involved with the collection. Email will be sent with link and more info once it’s posted December Count Office Hours: January 30th from 2:00 – 3:00 Login Information: https://cdeinfotech.adobeconnect.com/data_services/ Call-in number: 1-855-397-4421 Special Education December Count - Lindsey Heitman - heitman_l@cde.state.co.us (303) 866-5759

Special Education December Count Contact Info Special Education December Count contact information Lindsey Heitman – heitman_l@cde.state.co.us 303-866-5759 (Primary contact) Orla Bolger – bolger_o@cde.state.co.us 303-866-6896 *Please include your AU #, District #, Error code # (if applicable), and phone number in emails  Resources Special Education IEP Interchange: http://www.cde.state.co.us/datapipeline/inter_sped-iep Staff Interchange: http://www.cde.state.co.us/datapipeline/inter_staff Special Education December Count Snapshot: http://www.cde.state.co.us/datapipeline/snap_sped-december 24

Student October

Student October Public release of Student October Count Data will be Thursday, January 24th. Districts will be able to preview their own data a few days before that. Please note that the data is embargoed for public release however, until January 24th. Contact Information: Genevieve Hale at hale_g@cde.state.co.us

AERA Division H Outstanding Publication Awards Division H: AERA’s home for people dedicated to applied research, evaluation, and assessment in the schools.

Background AERA typically focuses on journals and books. About 40 years ago, Division H needed to show AERA’s membership that there’s a wealth of R&D in the schools that isn’t found in journals and books.  The real goal of the Division H Outstanding Publication competition is participation, not just awards.  At one point, there were over 100 entries each year.  About 1/3 of that now, even though today there are more outstanding publications than ever in our school systems. Share yours!  Show AERA that the evaluators, researchers, and assessment directors in the schools are the ones in touch with what works and what’s happening.

Categories for Entries Advances in Methodology Applied Research Reports Program Evaluation Assessment/Accountability Outstanding Dissertation/Thesis Communicating Research, Accountability, Evaluation and/or Assessment to Lay Audiences

Requirements for Submissions You don’t have to be a member to submit AERA Division H 2019 Outstanding Publications Competition handout available below Include: Abstract or summary Description of the purpose Methodology and data used Summary of the results Discussion of findings, conclusions and/or recommendations Submissions due midnight January 31st

To Explore Past Entries Go To: ww.ARNIEdocs.info Search with these tags in quotation marks for each category.  Change the year for earlier entries. “2018 Applied Research” “2018 Assessment & Accountability” “2018 Communicating Research, Accountability, Evaluation & Assessment” “2018 Outstanding Dissertation/Thesis” “2018 Program Evaluation” If you want to find only the winning entries, use these tags. “2018 Applied Research Winner” “2018 Assessment & Accountability Winner” “2018 Communicating Research, Accountability, Evaluation & Assessment Winner” “2018 Outstanding Dissertation/Thesis Winner” “2018 Program Evaluation Winner”

Tentative Student Biographical Data (SBD) Dates

CoAlt: ELA and Math (DLM) Tentative SBD Dates 2019 WIDA ACCESS for ELLs March 18th to March 26th SAT/PSAT May 16th to May 23rd CMAS: Math, ELA, CSLA, Science, Social Studies and CoAlt: Science and Social Studies May 20th to May 30th CoAlt: ELA and Math (DLM) May 29th to June 5th Manual updates and training webinars will be available prior to WIDA ACCESS SBD

SAT Pre-ID The SAT Pre-ID data is available in Data Pipeline under SAT SBD as file type-> Vendor and extract type -> Pre- coded Labels Data has already been sent to the vendor, this is just for your information so you know which students to expect labels for.

Human Resources

Human Resources Timeline Wednesday, January 23rd: HR Snapshot Created Thursday, January 24th – 31st : Special Education Report Review January Thursday, February 14th: Snapshot Error Free Thursday, February 14th – 21st: Snapshot Report Review Thursday, February 21st: Final Deadline February Human Resources– Annette Severson – severson_a@cde.state.co.us

Updates are now in the system. ESSA Crosswalk Update Elementary Endorsements are linked with additional content areas for elementary level: English Language Arts Mathematics Natural Science Art Foreign Languages Physical Curriculum Music Social Sciences Updates are now in the system. Human Resources– Annette Severson – severson_a@cde.state.co.us

Reminder – Educator Shortage Survey Colorado state statute and Federal law require CDE to report educator shortage data annually to provide support for shortage areas and for continuation of financial benefits. Each district must complete the Educator Shortage Survey prior to obtaining CDE approval on the 2018-2019 Human Resources Snapshot. The survey should only be completed once for each district by appropriate staff. The district’s Human Resource team may be in the best position to respond to the survey. Click Educator Shortage Survey to begin the survey. Information found at: https://www.cde.state.co.us/datapipeline/snap_hr

Human Resources Snapshot information: Resources and Contact Information Human Resources Snapshot information: http://www.cde.state.co.us/datapipeline/snap_hr Annette Severson: severson_a@cde.state.co.us Staff Interchange information: http://www.cde.state.co.us/datapipeline/inter_staff Lindsey Heitman: heitman_l@cde.state.co.us Human Resources– Annette Severson – severson_a@cde.state.co.us

Student End of Year

Student End of Year 2017-2018 Rates The state 4-year graduation rate for the Class of 2018 was 80.7%, a 1.7 percentage point increase from last year. Part of the increase in the graduation rate (0.8 percentage points) is students are participating in the ASCENT program. Students participating in ASCENT who have met graduation requirements can now be recorded as graduates. (Students participating in ASCENT who have not met graduation requirements are coded as continuers.)   The state dropout rate decreased to 2.2%, an all-time low.

New Mobility Rate Calculation Reminder of 2017-2018 Mobility Rate definition change: Starting October 1st rather than the beginning of the school year All entry types are included if the student is enrolled on or after the October Count date.  All exit types are included (unless they are the graduating or completing exit types of 90, 92, 93, 94, and 95 or the exit type of ‘00’). A student must have a gap in attendance of more than 10 days in order to be considered mobile.  Improvements to mobility Cognos reports to be released soon!

State's graduation rate continues to improve Student End of Year View CDE’s Student End of Year news release - State's graduation rate continues to improve Help improve the Student End of Year data collection! https://www.surveymonkey.com/r/PMCRLQM Contact Information: Amanda Callinan at callinan_a@cde.state.co.us or 303-866-6961

Thursday, January 24th, 2019 9 a.m.-10 a.m. Thank You Martin Luther King Day Next Town Hall: Thursday, January 24th, 2019 9 a.m.-10 a.m.