Registration of guest users Reimbursement rules Safety rules Accommodation Reports EMFL days, Arles, France

Registration of users On the basis of rated proposals, technical requirements and in accordance with user & local contact  User schedule is fixed by Dr. Iurii Scurschii

Registration of users Invitation of guest users by email (sent by Nicole Zimmermann)  Reply from guests directly to secretary or to local contact in case user desires another period: agreement between Dr. Scurschii and user necessary secretary‘s tasks: * books a room in our HZDR guest house, * forwards data to security service (registration and issuing a visitors badge), * takes care of transfer (from airport / station to HZDR), * issuing an official letter of invitation (if required) * answers additional questions of guest or forwards it to the „International Office“ * unlocks visitors card to enable access to laboratories GUEST INFORMATION_form.docx

Reimbursement rules all UK users (everyone with an affiliation from a university located in the UK) For other users: prior agreement between guest and director of our institute necessary According to the „Bundesreisekostengesetz (BRKG)“ of Germany  e. g. reimbursement of air fare and transportation costs,  accommodation … Original bills and receipts required  request for reimbursement is issued by secretary, further processing in HR  reimbursement occurs via bank transfer or cash payment UK_USERS_REIMBURSEMENT.docx UK_USERS_bank details.docx

HLD safety rules Local contacts instruct their pulsed-field users and other guests involved in experiments on their first day at site

Accommodation in our guest house https://www.hzdr.de/db/Cms?pNid=3442&pOid=38066 price for long-term stay (> 14 days): 22.15 EUR

Reports 1-2 months after determination of experiment  request for submitting the report is sent (either via EMFL proposal webpage or manually) to be saved in EMFL DB and HLD DB