Patricia Training - Financial

FINANCIAL SETUP Maintenance Work Codes Price List Charging Type / Charging Matrix Currency VAT / Tax

FINANCIAL SETUP Patricia Name Information – Financial Page Invoice templates – Document Creation Financial area – Display Layout

WORK CODE Work Code Identifier for type of work Connected to Work Code Type Work Code Text is Mandatory – will not show in Patricia otherwise Once used – can’t be deleted – set as Inactive Used in connection with Price List Setup

PRICE LIST SETUP Price List Setup Create Price List Label – default Price List Generic Price List Setup (overall use) possible Setup bases on one or more case categories Setup based on Name No. Setup based on Person (Fee Earner) Valid From Date (Diary Field connection possible)

CHARGING TYPE Charging Type Charging Type Label Not Advance Charging Type Translation Not Advance Credit Note Advance Note Collective option Cost Estimation option

CHARGING MATRIX Charging Matrix Setup based on Charging Type ONLY possible Different tabs in Charging Matrix setup are not related Document tab: Mandatory (used to pick up Invoice template) Matrix tab: Possibility to do setup in order to add more than one Work Code at once on Charge page in Patricia Charging Matrix option on Charge page

CURRENCY SETUP Currency Default / Basic Currency This currency is shown/used on Charge Page and in Financial Reports Currency setup has effect on Price List and Invoicing NEVER change existing currency exchange rate ALWAYS add new row when updating currency exchange rate

VAT / TAX SETUP VAT Definition Calculation based on: VAT defined on: Basic Level Detailed Level VAT defined on: Work Code Name No.

NAME SETTINGS Name Settings VAT Name No. Setup Default Financial Settings Default Discount Matrix

NAME INFORMATION Financial Page VAT Code VAT No. Price List Outgoing/Incoming Currency Invoice Behaviour (Collective Invoice) Print / Email

INVOICE TEMPLATE Document Creation Table Structure BC Value 206 and 207 Invoice Letter Codes Invoice template connection done in Charging Matrix

COLLECTIVE INVOICE Basic Configuration Values Creation Charging Type Financial | BC 273: Storing of Collective Invoices Financial | BC 304: Credit Note behaviour Charging Type Setup Credit Note Charging Type Mark Charging Type = Collective Charging Matrix Setup

COLLECTIVE INVOICE Name Information Financial | Charge Page Financial | Collective Invoice Behaviour Financial | Charge Page Earliest Invoice Date Charging Type

COLLECTIVE INVOICE Financial | Collective Invoice | New Job Account Case Find Custom Find (criteria marked as “Is Collective”) Account Account Address Renewal Account Address

COLLECTIVE INVOICE Collective Invoice: Detail Confirm Rows Include Release Rows Add Rows

COLLECTIVE INVOICE Active/Old Jobs Criteria / Find Delete Job Open Job Credit Note Credit whole collective invoice job or only a few cases Release Rows Based on the marked Credit Note

TIPS / TRICKS Advance Note Credit Note How to create Advance Note Multiple rows How to Credit Advance Note Credit Note Not possible to create a Credit Note from Collective Invoice area using New Job