PO Reconcile / Invoice Approval Debbie Longo VP, Client Services

Invoice Approval PO Reconcile Already existed Allows for Cost Adjustments on previously received POs Allows for tracking of associated costs (freight, labor, etc.)

PO Reconcile / Invoice Approval PO Reconcile and Invoice Approval Combined program – Reconciliation Only PO Reconciliation and Invoice Approval Includes everything in PO Reconcile only Allows for multiple Purchase Orders to be approved for a Vendor Invoice

Invoice Approval PO Reconcile and Invoice Approval Can be used for Drop Ship purchase orders Allows for all parts of Vendor Invoice to be allocated to different GL accounts Matches the PO Receiving data to the Vendor Invoice

Invoice Approval PO Reconcile and Invoice Approval Can apply credits to the Invoice Creates an AP Invoice record to be transferred to MS Dynamics GP A/P, Peachtree A/P or any other A/P system that supports a file transfer

Invoice Approval Invoice Approval walk-through Enter Vendor or Search for Vendor Notice options at top of screen

Invoice Approval Invoice Approval walk-through Vendor Inquire (F5) Opens Vendor Maintenance for this Vendor

Invoice Approval Invoice Approval walk-through PO Inquire (F6) Opens Purchase Order Inquire for this PO Must have already entered a PO to reconcile

Invoice Approval Invoice Approval walk-through PO Note (F7) Opens PO Notes box for this PO Must have already entered a PO to reconcile

Invoice Approval Invoice Approval walk-through Order Inquire (F8) Opens Order Inquire for Drop Ship POs

Invoice Approval Invoice Approval walk-through Enter Invoice # and Invoice Amount

Invoice Approval Invoice Approval walk-through Enter or search for the 1st PO on Invoice

Invoice Approval Invoice Approval walk-through Enter the Approved Quantities

Invoice Approval Invoice Approval walk-through Enter next PO and approved quantities

Invoice Approval Invoice Approval walk-through Enter Shipping, Sales Tax and Other Amounts Save when $ Remaining = $0.00

Invoice Approval Invoice Approval walk-through When a record is saved you receive this message:

Invoice Approval AP Transaction Export

Invoice Approval Division Maintenance

Invoice Approval