D7750 Rotary Foundation Banquet Welcome to Carolinas’ PETS 2018 D7750 Rotary Foundation Banquet March 15-17, 2018 1

D7750 Rotary Foundation Banquet Club Operations D7750 Rotary Foundation Banquet PDG Terry Weaver District Trainer 2

Pages 20-22 CLUB MEETINGS Written Agenda Everyone on Agenda receives in advance Fit to your club and your club culture Capture Visitor and Guest Names & Contact Information at Check-in 3

Page 20 SAMPLE MEETING AGENDA Opening/Welcome Pledge of Allegiance (optional) Song (optional) Ecumenical Invocation (optional) Visiting Rotarians Guests New Member Introductions General Announcements Member News/Happy Bucks, etc. Speaker Introduction Speaker Closing Announcements/Reminders/Upcoming Events 4-Way Test 4

Page 20 BOARD MEETINGS At least Quarterly Written Agenda Board receives Agenda in advance Board receives Minutes in advance (Written minutes required < 60 Days after mtg.) Best Practice – Record the meeting for the person writing Minutes Recommendation – Board Retreat before 7/1 5

Page 20 SAMPLE BOARD AGENDA Opening Ecumenical Invocation (optional) Approval of Minutes, last meeting (Written minutes now required within 60 days of Board meeting per April 2016 Council on Legislation) -- Secretary's Report -- New Member Proposals -- Resignations Treasurer's Report -- Balance Sheet -- Income Statement -- Delinquent Members Committee Chair Reports Progress Review - Presidential Citation & Governor's Award Closing Announcements/Reminders/Upcoming Events 6

Page 21 BUDGETS & BUDGETING Balance Sheet (updated monthly) Income Statement (updated monthly) Board Review (minimum: Quarterly) Budget – month-by-month See Club Budget Guidelines Page 22 DO NOT use The Rotary Foundation funds for reserves – remit to TRF monthly or quarterly AG available for help 7

Page 23 LEADING CHANGE Classic Error Solution Allowing Too Much Complacency (Rotary’s #1 Enemy) Establish a Sense of Urgency (Eliminate "Happy Talk", Create a Crisis) Failing to Create a Sufficiently Powerful Guiding Coalition Create a Powerful Guiding Coalition (a small group of thought leaders) Underestimating the Power of Vision (or the vacuum if one is lacking) Create a Vision (Characteristics of an effective Vision) Undercommunicating the Vision by a Factor of 10 (or 100 or even 1,000) Communicate the Vision (Key Elements of effective communication) (Situation, Problem, Implication, Need) Permitting Obstacles to Block the New Vision (including elder naysayers) Empower others to act on the Vision (Confront those who undercut the Vision) Failing to Create Short-Term Wins Celebrate Short-Term Wins (Congratulate achievers, build momentum) 8

You are the front line of the army fighting Rotary's biggest enemy ROTARY’S #1 ENEMY You are the front line of the army fighting Rotary's biggest enemy Complacency 9

Page 21 ROTARY’S #1 ENEMY 10

D7750 Rotary Foundation Banquet Club Operations D7750 Rotary Foundation Banquet 11