Presentation Guidelines H. N. VanNostrand Kansas Career & Technology Center

Kansas Career & Technology Center Objectives After this presentation you should understand the following What constitutes an acceptable presentation How to make presentations that enhance you Basic rules for making presentations presentable 5/26/2019 Kansas Career & Technology Center

Presentation Considerations Audience Handout or Projection What fonts work best Use of graphics and charts Grammar and punctuation Colors Backgrounds Animation Time considerations 5/26/2019 Kansas Career & Technology Center

Function of a Presentation The media (PPT) is to enhance your presentation Present key points Keep the audience focused The audience is here to SEE and HEAR you 5/26/2019 Kansas Career & Technology Center

Basic Powerpoint rules Here are some basic pointers for creating a presentation Basic Powerpoint rules 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Basic Rules Choose a background and font color that contrast and are easy to read Choose one basic font Use consistent font sizes No gimmick fonts Sans fonts are safe DON’T USE ALL CAPS 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Basic Rules Use bold to make text stand out when needed Italics make text harder to read Font Size Easy to read (12 point) Easy to read (18 point) Easy to read (24 point) Easy to read (32 point) Easy to read (40 point) 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Basic Rules Stick to a single background The background is the stage for your presentation This is not a 3 act play One stage, one presentation, one background 5/26/2019 Kansas Career & Technology Center

Basic Rules Balance Do not center bullet points Hard for the audience to read and follow with their eyes Makes your presentation ragged 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Basic Rules Balance Left-justify your bullets Easier to read Provides a neater format 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Basic Rules Balance Centered graphics leave no room for text 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Basic Rules Balance Place graphics off center More room for text Better balance Easier on the eye Left placement leads the eye to the text 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Slide Presentation Use the same background for every slide in your presentation Use the same font Only change font colors to emphasize certain words or points Use the same animation throughout your presentation 5/26/2019 Kansas Career & Technology Center

Which Slide would you rather have in a presentation? Evaluate the following two slides for clarity, readability, and overall appearance as part of this presentation. Which slide better serves the purpose? Which Slide would you rather have in a presentation? 5/26/2019 Kansas Career & Technology Center

Bristol TN - Va Best of Two States Birthplace of Country Music Home of Tennessee Ernie Ford Home of Bristol Motor Speedway

Kansas Career & Technology Center Bristol, TN-VA Best of two states Birthplace of Country Music Home of Tennessee Ernie Ford Home of the Bristol Motor Speedway 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Slide Presentation Avoid text overload Bulleted points Easy to understand statements Concise wording Six words to a line Six lines to a slide Large font size 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Text Overload Avoid slides where all your information is on the slide. This will distract the audience and lose their attention. Only include information that will tease the audience. You are the primary source of information, not the slide. See how distracting this slide can be. 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Slide Presentation Graphs and Charts Make sure they are large enough to read Small amounts of information Bar graphs are best Make sure you can read ALL information from the back of the room 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Graphs Can you read this chart? 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Graphs Or is this better? 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center This is a readable table, be sure that your tables are placed on separate slides. The larger the table, the better. Monday Sept 7 Power Point Basics Room 110 Tuesday Sept 8 Cosmetology Demonstration Cosmetology Lab Wednesday Sept 9 Welding Basics Welding Lab Thursday Sept 10 Computer Repair Seminar Room 114 Friday Sept 11 Career Fair Seminar Room 5/26/2019 Kansas Career & Technology Center

Presentation Guidelines Make your presentation and PowerPoint more enjoyable for all Presentation Guidelines 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Who is Your Audience? Know your audience Keep the presentation at their level How much time do I have? Can I say what I need to say in less time? Keep the technical jargon at a minimum. 5/26/2019 Kansas Career & Technology Center

Why is the Audience Here? Mandatory session or a breakout session? Part of a larger meeting or just a local staff meeting? Session relaxed or serious? 5/26/2019 Kansas Career & Technology Center

“Van’s” Big People Rules of the Road One slide for every one to two minutes Keep the transitions simple One or two animations per presentation Graphics are a plus, but don’t overdo it. Now for the children, its different 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center Now for the Kids Pictures are good, but there is to much of a good thing Animation is Great Keep it simple Use backgrounds with color, but don’t forget to keep the contrast 5/26/2019 Kansas Career & Technology Center

Kansas Career & Technology Center KISS the Presentation Keep It Simple Silly 5/26/2019 Kansas Career & Technology Center