Laboratories Oversight Board Programme Performance Update 5th November 2018

Regular Update Items Key Highlights Programme Budget Programme Metrics Key Milestones Stakeholder Engagement Change Control Requests Project Updates Key Risks & Issues

Blueprint Development Engagement & Communications Key Highlights IT Connectivity NLIIP Project fully mobilised Organisational readiness complete for NHS Borders Induction meeting for NHS Forth Valley PID produced and signed off Project fully mobilised Engagement visits with stakeholders being planned Notable Highlights Blueprint Development Engagement & Communications Stakeholder engagement and communication strategy developed Website commissioned Laboratories staff engagement sessions being planned Regional prioritisation completed NHSS landscape mapping started Articles published in clinical professional publications

Key Programme Metrics @ 29th Oct 18 Stakeholder Engagement Programme Budget Programme Resources Overall Programme Status Benefits Realisation Programme Schedule Programme Leadership

Programme Governance

Stakeholder Engagement & Communications Significant F2F Engagement Programme website commissioned Social media channels being explored Laboratory staff engagement planning underway Various publications, monthly newsletter circulated SNBTS, Regional representatives, NSD, eHealth Clinical Dir and NSS Medical Director, DSG Advisory Group, ISD, RC Path

Risks, Issues & Dependencies Summary Risks Issues Red Amber 11 3 Green 8 Risks Bespoke implementation of NPEx in Western Isles may be required due to unique LIMS provider Potential slippage on NLIIP due to delay in sign off of Privacy Impact Assessment Issues Forecast 6 week slippage due to delay in starting NPEx deployment project in NHS Forth Valley Demands on labs service from multiple data gathering and extraction activity

Change Control Requests & Decisions Requests @ 5th November 2018 None No business cases received from DSG

Project Status Updates IT Connectivity Delivery Project 1 National Laboratories Intelligence & Information Platform Delivery Project 2 Blueprint Development & Benefits Workstream 3

IT Connectivity Project Update This Period Last Period Amber Green Operational readiness and deployment initiation phases complete for NHS Borders VPN connectivity demo is live NPEx configuration and build commenced in NHS Borders Induction meeting for NHS Forth Valley Agreed initial test list with Forth Valley Delivered this period Getting data sharing agreements signed HB resource availability 6 weeks slippage in plan for NHS Forth Valley Limited availability of NLPT IT resource risk Challenges Completion of Organisational Readiness Phase for NHS Forth Valley NPEx training for NHS Borders labs staff 1st meeting of the steering group Engagement with National eHealth Leads Group Engagement with Information Governance Leads Forum Actions for next period

This Period Last Period Green National Laboratories Intelligence & Information Platform Project Update PID signed off Delivery partner (PHI) mobilised Work started on Proof of Concept 1st meeting of project steering group held Data process mapping underway Engagement with East region Mapping of NSS data gathering and extraction activity – shared understanding of demands on Labs Services Delivered this period Information governance – data sharing permissions not in place for all 3 Boards Data extraction for NHS Borders Privacy impact assessment sign off and potential delay Challenges Proof of Concept data extraction Dashboard workshop 16/11/18 Data profiling Dashboard development Phase 1 requirements capture initiated Engagement sessions with local Boards Application to Privacy Public Benefits Panel for future phases Actions for next period

Blueprint Development & Benefits Workstream This Period Last Period Green Blueprint Development & Benefits Workstream 1st meeting of Blueprint subgroup ToR and governance agreed Blueprint development plan for next 6 months agreed Articles published in RCPath Bulletin and ACB Landscape mapping work initiated DGS Advisory Group engaged Engagement with Digital Pathology Pilot Delivered this period Communicating the Blueprint more widely with Laboratories stakeholders Maintaining momentum and ensuring that the Blueprint is actively used as key guiding tool Establishing effective clinical and executive leadership in North Region Challenges Landscape mapping undertaken Creation of a register of initiatives, projects and investments (for covering Regions and Nationally) Laboratory staff engagement sessions commenced Engagement with LOB Partnership Representative Broaden engagement with SNBTS and Managed Networks Actions for next period

Blueprint Development Plan By the 31st March we plan to: 05 Produce a roadmap to deliver the interim steps toward the DSM vision 04 Produce a view of priorities, alignment to DSM principles 03 Identify regional and national requirements, building blocks, enablers and key risks Identify areas of commonality, and synergy to help the sharing of knowledge 02 01 Map the NHSS Laboratories landscape to create a register of initiatives & developments

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