The Basics of Excel Part I Monday, April 3rd 2017 D-Lab | University of California, Berkeley

Contents Intro Excel 101 Math Operations Basic formulas TRACKER Contents Intro Excel 101 Math Operations Basic formulas Importing text data

Contents Intro Excel 101 Structure of an Excel document Excel toolbar TRACKER Contents Intro Excel 101 Structure of an Excel document Excel toolbar Entering data into cells Math Operations Basic formulas Importing text data

Structure of an Excel document Workbook Sheets Columns Rows Cells

Structure of an Excel document Workbook Sheets Columns Rows Cells

Structure of an Excel document Workbook Sheets Columns Rows Cells

Structure of an Excel document Workbook Sheets Columns Rows Excel 2013 supports 16,384 columns Cells

Structure of an Excel document Workbook Sheets Columns Rows Excel 2007, 2010 and 2013 support 1,048,576 rows (220) Cells

Structure of an Excel document Workbook Sheets Columns Rows A group of cells (a rectangle) is called a “range” of cells Cells

Contents Intro Excel 101 Structure of an Excel document Excel toolbar TRACKER Contents Intro Excel 101 Structure of an Excel document Excel toolbar Entering data into cells Math Operations Basic formulas Importing text data

Excel 101 Excel toolbar

Contents Intro Excel 101 Structure of an Excel document Excel toolbar TRACKER Contents Intro Excel 101 Structure of an Excel document Excel toolbar Entering data into cells Math Operations Basic formulas Importing text data

Entering data into cells Excel 101 Entering data into cells

Entering data into cells Excel 101 Entering data into cells

Entering data into cells Excel 101 Entering data into cells

Contents Intro Excel 101 Math Operations Referencing cells TRACKER Contents Intro Excel 101 Math Operations Referencing cells Spreading formulas Absolute references Naming cells and ranges Basic formulas Importing text data

Math Operations Referencing cells

Math Operations Referencing cells

Math Operations Referencing cells

Contents Intro Excel 101 Math Operations Referencing cells TRACKER Contents Intro Excel 101 Math Operations Referencing cells Spreading formulas Absolute references Naming cells and ranges Basic formulas Importing text data

Math Operations Spreading formulas

Double clicking only works when spreading a formula down a column! Math Operations Spreading formulas Double clicking only works when spreading a formula down a column!

Contents Intro Excel 101 Math Operations Referencing cells TRACKER Contents Intro Excel 101 Math Operations Referencing cells Spreading formulas Absolute references Naming cells and ranges Basic formulas Importing text data

Math Operations Absolute references

Absolute references Description How to use it Math Operations G9 Both column and row float $G$9 Both column and row are fixed $G9 Only the column is fixed, the row can vary G$9 Only the column can vary, the row is fixed How to use it Click a cell where you want to enter a formula Type = to begin the formula Select a cell, and then press the F4 key to make that cell reference absolute

Contents Intro Excel 101 Math Operations Referencing cells TRACKER Contents Intro Excel 101 Math Operations Referencing cells Spreading formulas Absolute references Naming cells and ranges Basic formulas Importing text data

Naming cells and ranges Math Operations BOG-ZWI481-02-01 Naming cells and ranges Description By using names, you can make your formulas much easier to understand and maintain You can define a name or a cell range, function, constant, or table Once you adopt the practice of using names in your workbook, you can easily update, audit, and manage these names 3 The name manager allows you to edit your named ranges How to use it 2 Enter the name on the top left name box, and press enter 1 Select the chosen cell or range of cells

Contents Intro Excel 101 Math Operations Basic formulas TRACKER Contents Intro Excel 101 Math Operations Basic formulas Structure of formulas SUM COUNT COUNTA Importing text data

Basic Formulas Structure of formulas

Basic Formulas Structure of formulas Formula componentsare the most challenging part! Different formulas require different components. Whole other formulas can act as formula components; these are called “nested” formulas.But for now, let’s keep it simple!

Contents Intro Excel 101 Math Operations Basic formulas TRACKER Contents Intro Excel 101 Math Operations Basic formulas Structure of formulas SUM COUNT COUNTA Importing text data

Basic Formulas =SUM

Contents Intro Excel 101 Math Operations Basic formulas TRACKER Contents Intro Excel 101 Math Operations Basic formulas Structure of formulas SUM COUNT COUNTA Importing text data

Basic Formulas =COUNT This formula only works with numbers! It only counts the cells where there are numbers.

Contents Intro Excel 101 Math Operations Basic formulas TRACKER Contents Intro Excel 101 Math Operations Basic formulas Structure of formulas SUM COUNT COUNTA Importing text data

Basic Formulas =COUNTA

Contents Intro Excel 101 Math Operations Basic formulas TRACKER Contents Intro Excel 101 Math Operations Basic formulas Importing text data Paste Special Text to columns Importing data Sorting and filtering

Importing text data BOG-ZWI481-02-01 Paste special Description Use the Paste Special dialog to copy complex items from a Microsoft Office Excel worksheet and paste them into the same worksheet or another Excel worksheet using only specific attributes of the copied data, or a mathematical operation that you want to apply to the copied data How to use it

Contents Intro Excel 101 Math Operations Basic formulas TRACKER Contents Intro Excel 101 Math Operations Basic formulas Importing text data Paste Special Text to columns Importing data Sorting and filtering

Importing text data Text to columns

Importing text data Text to columns

Importing text data Text to columns

Contents Intro Excel 101 Math Operations Basic formulas TRACKER Contents Intro Excel 101 Math Operations Basic formulas Importing text data Paste Special Text to columns Importing data Sorting and filtering

Importing text data BOG-ZWI481-04-01 Importing data Data will often be provided in a text file (e.g., tab-delimited or plain-text with spaces). When this is the case, the data must be imported into Excel before it can be analyzed To import data into Excel, use the import wizard (Data : Import External Data : Import Data) Two types of data can be imported Delimited: Data fields are split by commas or any other character and importing involves creating a cell each time the character appears Fixed width: A column is the same width for each row (as seen in the example) and the user identifies how wide each column should be Following the wizard will result in formatted data being imported

Contents Intro Excel 101 Math Operations Basic formulas TRACKER Contents Intro Excel 101 Math Operations Basic formulas Importing text data Paste Special Text to columns Importing data Sorting and filtering

Importing text data BOG-ZWI481-04-01 Sorting and filtering

Importing text data BOG-ZWI481-04-01 Sorting and filtering