INDIANAPOLIS PAYROLL OFFICE LEAVE INDIANAPOLIS PAYROLL OFFICE Integrity - Service - Innovation

Integrity - Service - Innovation LEAVE Types of leave Donated Leave Annual Leave Disabled Veteran Leave Sick Leave Advance Leave Restored Annual Leave Military Leave Compensatory Time Travel Compensatory Time COP (Traumatic Injury) Home Leave Time Off Awards Credit Hours Transfer in Leave 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ANNUAL LEAVE Service Computation Date Established at time of appointment Determines rate annual leave is accrued Substituting Annual Leave for Sick Leave If approved by a supervisor, sick leave can be charged to annual leave Retroactive charging of annual leave for sick leave is not authorized except to liquidate advance sick leave debts Accrual Eligibility Full-time, part-time, temporary and employees on uncommon tours of duty 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ANNUAL LEAVE Accrual Eligibility Full-time, part-time, temporary and employees on uncommon tours of duty Uncommon Tour of Duty: Accrue leave directly proportional to the standard leave accrual rates for 80-hour biweekly tour of duty employees Temporary Employees: Employees with a less than 90 day appointment can only accrue leave after being employed for a 90-day continuous appointment with no break in service. After the 90th day, employee is entitled to be credited the leave that would have accrued during that period Intermittent and Seasonal Employees Employees without a scheduled tour of duty during the admin workweek are not eligible to accrue annual leave *Temp employees cannot use the leave retroactively 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ANNUAL LEAVE Leave Accrual Rates: Full-Time Employees Employee is considered full-time if they are employed during dates falling within that period Less than 3 years of service Full-time employees earn 4 hours per biweekly pay period, 13 days total per year More than 3 years of service but less than 15 years Full-time employees earn 6 hours per biweekly pay period, 20 days total per year. These employees earn an additional 4 hours in the last full pay period of the calendar year More than 15 years of service Full-time employees earn 8 hours per biweekly pay period, 26 days total per year Employees must be employed an entire pay period to accrue leave If hired on a Wednesday, they will not accrue leave until the next full pay period 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ANNUAL LEAVE Leave Accrual Rates: Part-Time Employees Part-time employees earn annual leave on a prorated basis for the time they are in a pay status Less than 3 years of service 1 hour of annual leave for every 20 hours in a pay status More than 3 years of service but less than 15 years 1 hour of annual leave for every 13 hours in a pay status More than 15 years of service 1 hour of annual leave for every 10 hours in a pay status *Any hours over these limits will accumulate to add to the next pay period’s hours towards leave accruals 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ANNUAL LEAVE Leave Accrual Rate: Table 5-1 DoDFMR Vol. 8 Workdays Category 1 4-hour accrual Category 2 6-hour accrual Category 3 8-hour accrual 1 2 3 4 5 6 7 8 9 10 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ANNUAL LEAVE Non-Pay Status Credit reduction A credit reduction is caused when an employee has accrued non-pay hours equal to their base pay hours in a pay period DCPS reduces leave credits by the amount of leave accrued during the pay period the employee received a credit reduction Leave does not accrue for employees in a non-pay status and receiving compensation from OWCP Leave does not accrue while in a non-pay status due to uniformed service 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ANNUAL LEAVE Presidential Appointees Executive schedule employees appointed by the President do not accrue leave Any leave accrued prior to a presidential appointment will be retained for future, non-presidential appointments SES and SL/ST employees If appointed at a rate of pay equal to or greater than the rate for Level V of the Executive Schedule may elect to retain annual and sick leave accrual 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ANNUAL LEAVE Leave Ceiling Indicator A code that indicates the maximum balance of annual leave hours that may be carried forward into a new leave year Indicator code Usage 1 30 day (Regular) 2 45 day (Overseas) 4 Unlimited to 90 day declining (SES) 5 45-30 day declining (prior O/S, non-leave earners and DoDEA Teachers/Principles 6 60-30 day declining (pre-52 employees) 7 60-45 day declining (O/S and pre-52 employees) 8 Unlimited to 30 day declining (prior SES) 9 Unlimited to 45 day declining (O/S and prior SES) 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation SICK LEAVE Per 5 USC 6307, sick leave is authorized for: Personal medical needs Care of a family member Care of a family member with a serious health condition Adoption related purposes Bereavement Substituting sick leave for annual leave Employees may substitute sick for annual leave if they become ill during a period of annual leave 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation SICK LEAVE Accrual rate Full-time employees earn 4 hours of sick leave for each full pay period Part-time employees earn 1 hour of sick leave for every 20 hours in a pay status, not more than 4 hours in a pay period Uncommon tour of duty employees accrue sick leave in direct proportion to the standard leave rates for employees who accrue leave based on an 80 hour tour of duty SES and SL/ST employees earn sick leave at the same rate as non-SES and non-SL/ST employees 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation SICK LEAVE Non-pay status Non-pay hours may affect the accrual of sick leave Credit reduction A credit reduction is caused when an employee has accrued non-pay hours equal to their base pay hours in a pay period DCPS reduces leave credits by the amount of leave accrued during the pay period the employee received a credit reduction Leave does not accrue for employees in a non-pay status and receiving compensation from OWCP Leave does not accrue while in a non-pay status due to uniformed service There is no ceiling regarding sick leave This will be credited towards the employee’s OPM retirement calculations 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation SICK LEAVE Presidential Appointees Executive schedule employees appointed by the President do not accrue leave Any leave accrued prior to a presidential appointment will be retained for future, non-presidential appointments SES employees If appointed at a rate of pay equal to or greater than the rate for Level V of the Executive Schedule may elect to retain annual and sick leave accrual 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ADVANCED LEAVE Advanced sick leave Maximum 240 hours Type code is ‘LG’ LS will convert to LG as required by leave conversion regulations Input by CSR Advanced annual leave Maximum – Total Accrual from Request to End of Leave Year Code T&A 'LB‘ Advanced leave repaid through accruals 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ADVANCED SICK LEAVE Negative balance transfers Collected from final pay If the employee separates due to medical reasons, but is eligible for a voluntary retirement, HR can request separation code be updated to not create the debt DCPS will ensure an employee cannot be advanced more than 30 days [240 hours (80 hour AWS) or 432 hours (144 hour AWS)] sick leave at one time. 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ADVANCED SICK LEAVE Sick leave may be advanced with a future effective date outside of current pay period The NTE/Termination date may be up to 365 days from the effective date or the employee's NTE date, whichever is earlier Employees with a disability indicator are not entitled to advanced sick leave If 'LS' is input and the employee has a disability indicator, it will convert to 'LA' or if no 'LA' balance to 'KA', even if there is an advanced sick leave balance If an employee has advanced sick leave previously authorized and additional hours/days are granted, do NOT create a new leave adjustment. Instead, access the original authorization and modify the hours and NTE date to include the additional hours 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ADVANCED ANNUAL LEAVE The system will ensure an employee cannot be advanced more than what they will accrue up to the end of the leave year or on their NTE date, whichever is earlier The effective date for it to start can be a future date outside of current pay period The system checks the blanket leave advance indicator to see whether the employee has to have preauthorized advance annual leave or if annual leave can be advanced through T&A entry alone If the indicator is a ‘1’, the system will advance annual leave on type code 'LB' 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ADVANCED ANNUAL LEAVE If the indicator is a ‘3’, the system will advance annual leave on type code 'LA' or 'LB' If the blanket leave advance indicator on the master leave history is a zero, the system will then go to the organization level If the organization blanket leave advance indicator is a zero, DCPS will then go to the activity level which cannot be a zero 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ADVANCED ANNUAL LEAVE To identify or update the blanket leave indicator: 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ADVANCED ANNUAL LEAVE Enter SSN and effective date: 5/24/2019 Integrity - Service - Innovation

ADVANCED SICK/ANNUAL LEAVE BALANCES IN DCPS 5/24/2019 Integrity - Service - Innovation

ADVANCED SICK/ANNUAL LEAVE BALANCES IN DCPS SSN, and Pay Period Ending 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation ADVANCED ANNUAL LEAVE The blanket leave idc can also viewed in the master leave history leave data screen: 5/24/2019 Integrity - Service - Innovation

ADVANCED SICK/ANNUAL LEAVE BALANCES IN DCPS F2 to Master Leave History V 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation RESTORED ANNUAL LEAVE Restored Annual Leave Input by CSR Normally a 2 Year Restoration Leave Restored for: Use Code 'LR' (annual restored #1) Expires current year Use Code 'LQ' (annual restored #2) Expires current year +1 Use Code 'LP' (annual restored #3) Expires current year +2 *Verify entry prior to entering through screen, once input, the hours cannot be restored again if an error was made 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation RESTORED ANNUAL LEAVE 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation RESTORED ANNUAL LEAVE 28 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation RESTORED ANNUAL LEAVE Effective Date, Beginning of the Pay Period *Verify entry here, again, these hours cannot be restored again if a mistake was entered 29 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation MILITARY LEAVE Permanent full time, part time and temporary exceeding one year appointments are eligible. Intermittent employees and appointments of one year or less are NOT eligible. 5 U.S.C. 6323 (a,b,c,d) or DOD financial management regulation Volume 8 (Chapter 5, page 24) New eligible full time employees/members of reserve components are credited with 120 hours/15 days, regardless of when they come on board. 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation MILITARY LEAVE If a part-time employee is permanent and falls under the Part-Time Career Act, the advanced military leave will be prorated based upon the employee’s work schedule Regular employees can use ‘LM’ in whole hour increments; partial hours input on the timecard will show in the Master lime History, however the Master Leave History will show an entire hour being used 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation MILITARY LEAVE Unused leave carries over but the balance cannot be more than 240 hours or 30 days In order for DCPS to update military leave balances, the proper codes must be input for time ‘LM’ Reserve Category field in the MER screen of DCPS must be something other than ‘Y’ (not applicable) in order for time to be coded as ‘LM’ NOTE: DCPS doesn't have an edit to prevent LM accruals if T&A is incorrectly coded with LM. It will auto-populate LM 120 hours for the calendar year in effect. 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation MILITARY LEAVE If Reserve Category field is incorrect it must be corrected by Personnel Military leave is based on a fiscal year; therefore, the annual accrual will show in the ACCRUED YTD column in the pay period containing October 1 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation MILITARY LEAVE 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation COMPENSATORY TIME No maximum balance 26 Pay Period Limit Automatic payout or forfeit on 27th Pay Period Exception – National Guard (Title 32-Type code V) Paid out at overtime rate at the time it was earned Considered as premium pay and subject to the Bi-weekly premium pay cap *Payout or forfeit on 27th PP based on agency. 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation COMPENSATORY TIME The following are CSR reports available to assist in monitoring Compensatory time: P6602R04: Overtime/Compensatory time review P6602R05: Overtime/Compensatory usage report Includes Travel Compensatory time When a DoD employee separates or transfers to another DoD Component or Federal agency before the expiration of the 26th pay period time limit, unused compensatory time balances must be paid at the overtime rate in effect when the compensatory time was earned. Title 32 National Guard technicians forfeit any unused compensatory time when the they separate or transfer. (Ref: DoD FMR Volume 8, chapter 5, paragraph 050804) 5/24/2019 Integrity - Service - Innovation

TRAVEL COMPENSATORY TIME Travel compensatory time may be earned by an employee in a travel status away from the official duty station when in a non-pay status Creditable travel time is time in a travel status that is not otherwise compensable hours of work under other legal authority Time spent at a TDS (Temporary Duty Station) is not credited as time in a travel status Travel compensatory time is accrued by inputting code ‘CB’ (Travel Compensatory Time Earned ) on the time card 5/24/2019 Integrity - Service - Innovation

TRAVEL COMPENSATORY TIME There is no limit on the amount an employee may earn To be creditable, travel time must be for work purposes and must be approved by an authorized agency official or otherwise authorized under agency policy Travel compensatory time may be used when the employee is granted time off from their scheduled tour of duty established for leave purposes *Cannot be earned in conjunction with Annual Leave usage. Example: If an employee takes annual leave before or after TDY, they will not be entitled to travel comp time following or preceding their annual leave usage. 5/24/2019 Integrity - Service - Innovation

TRAVEL COMPENSATORY TIME Accrued travel compensatory time is not considered in applying the premium pay limitations or the aggregate limitation of pay When an employee voluntarily transfers to another agency or separates from Federal service, any unused travel compensatory time is forfeited If an employee fails to use the Travel Compensatory Time within 26 pay periods, after it was credited, the time is forfeited An individual may not receive payment under any circumstances for any unused travel compensatory time earned 5/24/2019 Integrity - Service - Innovation

TRAVEL COMPENSATORY TIME Travel Compensatory Time for employees on Military Furlough (employee status ‘M’) or Workman's Comp ('W') status will not age, but in the pay period they are no longer 'M' or ‘W’, the Travel Compensatory Time will begin to age with 26 pay periods to use Per 5 CFR 550.1407(e) Exception due to exigency, the agencies have the authority to extend an employee's travel compensatory time for up to an additional 26 pay periods A command signed memo should to be submitted to DFAS via Remedy title “Aggregate Limit” if an extension has been authorized. The memo must specify the number of additional pay periods the activity is authorizing. Even though the maximum number of pay periods extended is 26, it will not be automatically set to 26 pay periods 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation TRAUMATIC INJURY Traumatic Injury – COP Day of Injury, Code T&A with 'LU‘ Do NOT input the injury number on LU day Subsequent Days of COP, Code T&A with ‘LT' Using Injury Number Injury number is date of LU Code 'LT' – Full Day of COP Maximum 45 Calendar Days to use ‘LT’ Cannot use LT on the day of injury * 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation TRAUMATIC INJURY DCPS will store a continuation of pay record with a beginning/ending balance equal to 45 days and with a NTE date equal to date of injury plus 45 days Employees are allowed a recurrence of disability within the initial 45 day period DCPS will track up to 3 occurrences of Traumatic Injury (COP) 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation TRAUMATIC INJURY Any occurrences in excess of 3 must be tracked manually by the Activity and a code of 'LN' should be input in place of 'LU' If the employee already has three active COP records, and 'LU' is entered, the leave program in DCPS will convert the 'LU' if reported with hours or back out 'LU' if reported with no hours Both instances will appear on the conversion of hours report (P6607R01) If the COP balance is ‘zero’ or 'LU' is coded when employee already has 3 existing COP records, DCPS will use standard conversions, converting first to sick leave 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation TRAUMATIC INJURY 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation HOME LEAVE Home leave means leave authorized by 5 U.S.C. 6305(a) and earned by service abroad - Home leave is for leave in the U.S. Personnel interfaces all home leave. Exception: TDY and Temporary assignment employees going to IZ/AF these requests are handled by the Payroll office. **Reference CPMS Documented Workaround 09-0001 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation HOME LEAVE Home leave can be earned and granted to eligible employees who have been recruited for overseas duty and for the accumulation of a maximum of 45 days of annual leave There is no maximum accumulation of home leave Employee type code 'Q‘ and ‘E’, are not eligible for home leave The Type Hour code that applies is ‘LK’. Timekeepers code the time card Employees may have up to 2 work weeks of non pay within a 12 month period without impacting home leave accruals 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation HOME LEAVE The employee earns home leave in multiples of 1 day For each 12 months of service abroad, an employee earns home leave at the 5, 10 or 15 day accrual Transfer and Recredit of Home Leave Balances shall be retained on the SF1150 for future use An employee is entitled to have their home leave transfer or recredited when moving between agencies or is reemployed without a break in service of more than 90 days No lump-sum payment is made for home leave 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation HOME LEAVE Earning Home Leave Home leave is earned from the date of the employee’s arrival for duty outside the U.S. or the enter on duty date when recruited abroad It ends on the date of departure when separating from abroad Full credit is given for the day of arrival and the day of departure An employee is entitled to home leave only when they have completed a basic service period of 12 (Afghanistan & Iraq) to 24 months of continuous service abroad. The 12-24 months of continuous service abroad is a one-time requirement *If they do not complete the 12/24 month requirement prior to departing, the next time they go overseas, the clock starts over 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation HOME LEAVE Home Leave Usage Use of home leave is at the discretion of the employee’s agency. Home leave may be used in combination with other leave of absences. Charging of Home Leave The minimum charge for home leave is 1 day and additional charges are in multiples thereof. 5/24/2019 Integrity - Service - Innovation

HOME LEAVE EARNING TABLE Month of Service Abroad Earning Rates 15 10 5 1 2 3 4 6 7 8 9 11 12 13 5/24/2019 Integrity - Service - Innovation

MISCELLANEOUS LEAVE DATA (FOREIGN POST) NOTE: Leave ceilings of 360 can only be applied to employee either OCONUS with an alpha GLO code or upon return if the annual leave balance exceeds 360. If balance is over 240 and under 360 the leave ceiling will be adjusted to the actual balance with a declining leave indicator of 5. 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation TIME OFF AWARDS Time off awards come through the Personnel Interface Can be manually input online to DCPS via the Miscellaneous Leave Program Can be manually transferred by the payroll office on the LES/SF1150 Entry Program in DCPS or systematically updated via the AET program Balance can only be equal to or less than the employee’s tour of duty Time & Attendance Code is LY. When used DCPS will either reduce the balance or advance the leave 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation TIME OFF AWARDS Oldest award will be used at the time of use Must be used within 1 year from the Effective Date All applicable premiums will be paid when used Forfeit Major Claimant Code changes Schedule becomes intermittent 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation CREDIT HOURS May be accumulated above the carryover limit as long as the balance at the end of the pay period is equal to or less than the carryover limit set by the Activity Record Excess Credit Hours will forfeit If an employee’s work schedule changes from a flexible to a non-flexible schedule, credit hours will be paid at the employee’s current rate of pay or will forfeit if the employee is a Title 32 technician (employee type ‘V’) Credit hours payoff is suppressed when an employee transfers activities within the same employing Agency. Exceptions being: DOD employees will have a payoff occur when Major Claimant changes Credit hours will not be forfeited for a National Guard move from Army to Air Force (or vice versa) 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation DCPS F5 SCREEN When reviewing time off awards and compensatory time to determine aging. This can be viewed in the master leave history screen, then hit F5 and will bring to the additional screen with earned dates 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation TRANSFER IN LEAVE When a new employee transfers in to new Federal agency. The CSR has access to input their Annual leave and Sick leave balances: Go to the leave menu: 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation TRANSFER IN LEAVE Select LES Balance: 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation TRANSFER IN LEAVE CSR is authorized to input leave from employee LES Use Enter on duty date and add LA and LS balances and hit enter 5/24/2019 Integrity - Service - Innovation

DONATED LEAVE RECIPIENT STATUS CODES F - Family Emergency (LA - annual leave entered on timecard) For a family member Annual, comp time & restored leave balances must be ‘0’ S - Self Emergency (LS - sick leave entered on timecard) Employee’s own illness All leave categories except advanced leave must be ‘0’ before donated leave can be used W – Wounded Veteran (LD - donated leave on timecard) Wounded Veterans Not required to use annual or sick prior to using donated leave If the employee does not have a donated leave balance the 'LD' will follow the sick leave conversion process Integrity - Service - Innovation

Integrity - Service - Innovation DONATED LEAVE – DONOR Cannot be on the donated leave program Donations must be in increments of one hour Cannot donate more than one-half of the amount of annual leave she/he may be entitled to accrue during the leave year Unless agency provides a waiver Integrity - Service - Innovation

LEAVE CONVERSIONS ON DONATED LEAVE FOR FAMILY If any other code is input, the employee will be processed through the regular conversion process, bypassing donated leave If the donated leave status indicator is ‘F’ and the T&A detail is 'LA', the conversion process will be Annual Leave to Leave Bank to Donated Leave to Donated Annual Leave Accrued to Advanced Annual Leave to Leave Without Pay Integrity - Service - Innovation

LEAVE CONVERSIONS ON DONATED LEAVE FOR FAMILY If the donated leave status indicator is 'F' and the T&A detail is 'LB', the conversion process will be Annual Leave to Restored /BRAC Leave to Advanced Annual to Leave Bank to Donated Leave to Donated Annual Leave Accrued to Leave Without Pay Integrity - Service - Innovation

LEAVE CONVERSIONS ON DONATED LEAVE FOR SELF If the donated leave status indicator is 'S' and the T&A detail is 'LS', the conversion process will be Sick Leave to Annual Leave to Restored /BRAC Leave to Leave Bank to Donated Leave to Donated Sick Leave Accrued to Donated Annual Leave Accrued to Advanced Sick Leave to Leave Without Pay Integrity - Service - Innovation

LEAVE CONVERSIONS ON DONATED LEAVE FOR SELF If the donated leave status indicator is a "S" and the T&A detail is "LG", the conversion process will be Sick Leave to Advance Sick Leave to Annual Leave to (Not include Advance Annual) Restored /BRAC Leave to Leave Bank to Donated Leave to Donated Sick Leave Accrued to Donated Annual Leave Accrued to Leave Without Pay Integrity - Service - Innovation

DONATED LEAVE – NEW RECIPIENT Integrity - Service - Innovation

DONATED LEAVE – NEW RECIPIENT Integrity - Service - Innovation

DONATED LEAVE – NEW RECIPIENT Input SSN Input date effective – DCPS will update to the first day of the pay period Input action code of A to add or C to change, hit enter *Donors will have their leave deducted in the pay period the CSR enters the donation but recipients will have the leave credited to the start date of the program, or the oldest online date if the start date is offline. Integrity - Service - Innovation

DONATED LEAVE – NEW RECIPIENT Update Status Code F – Family S – Self W – Wounded Veteran Integrity - Service - Innovation

DONATED LEAVE – ADDING ADITIONAL DONORS To add new donors, input the recipient SSN and hit enter Fields will auto populate Donor effective date will default to the first day of the current pay period Integrity - Service - Innovation

DONATED LEAVE – VERIFY INPUT Integrity - Service - Innovation

DONATED LEAVE – VERIFY INPUT Integrity - Service - Innovation

DONATED LEAVE – VERIFY INPUT Allows you to see all employees that have donated Integrity - Service - Innovation

DONATED LEAVE – VERIFY INPUT Integrity - Service - Innovation

DONATED LEAVE – VERIFY INPUT Integrity - Service - Innovation

DONATED LEAVE RECIPIENT – VERIFY INPUT Donated leave can be viewed from the Master Leave History II Integrity - Service - Innovation

DONATED LEAVE RECIPIENT Accruals in the set aside account are prorated based on the number of hours of donated leave used within the pay period For example: Category 1, 80 hour employee works 60 hours regular and uses 20 hours Donated leave 3 hours LA and LS would be accrued in the employee’s regular leave balance and used that pay period, and 1 hour LA and LS would be transferred to the Donated leave accrual bank If separated, the amounts in the set aside accounts will not be moved to the regular leave balance since the employee is not entitled to this leave if the employee is separated while in a donated leave status Integrity - Service - Innovation

DONATED LEAVE RECIPIENT Set-Aside Accounts - a leave recipient may accrue no more than 40 hours of annual leave and 40 hours of sick leave in “set-aside accounts.” The leave in the set-aside accounts will be transferred to the employee's regular leave accounts when the medical emergency ends or if the employee exhausts all donated leave Integrity - Service - Innovation

DONATED LEAVE – DONOR FROM ANOTHER DATABASE An employee may transfer leave to an employee in another data-base only when The donor is a family member employed by another agency The leave recipient's agency believes that leave donations within the agency may not be sufficient to meet the recipient's needs The leave recipient's agency concludes that the transfer of leave from another agency furthers the purpose of the voluntary leave transfer program Integrity - Service - Innovation

DONATED LEAVE – DONOR FROM ANOTHER DATABASE Adding hours from a donor in another database BWS and F/P will not auto populate Integrity - Service - Innovation

DONATED LEAVE – RECIPIENT IN ANOTHER DATA-BASE When to use the manual screen Taking hours from a donor when the recipient is in another database Returning hours to a donor when the recipient is in another database Returning hours in the next leave year Integrity - Service - Innovation

DONATED LEAVE – MANUAL SCREEN Integrity - Service - Innovation

DONATED LEAVE – MANUAL SCREEN Integrity - Service - Innovation

DONATED LEAVE – MANUAL SCREEN Integrity - Service - Innovation

DONATED LEAVE DONOR - VERIFY INPUT Integrity - Service - Innovation

DONATED LEAVE – REMOVING FROM THE PROGRAM Before you remove the employee from the program, ensure all time and attendance corrections are completed Once the employee is removed from the donated leave program, the remaining donated hours are immediately returned to the donors. The returns will not be re-calculated in retro No corrections can be done to the timecard at this point DCPS will automatically convert the effective date of the removal to the PPE date of the specific pay period After pay runs the Date End cannot be canceled or corrected Integrity - Service - Innovation

DONATED LEAVE – REMOVING FROM THE PROGRAM Leave is returned in 15 minute increments rounding down Any restored annual leave that has been donated and is being returned to the donor will be returned to the regular annual leave account If the employee is in a donated leave status and is separating with a Separation Code of 13, 14, 18, or 19, the donated leave account will be transferred to the employee's new duty station on the SF1150 With any other separation code the employee will be removed from the donated leave program and the remaining hours will be returned to the donors Integrity - Service - Innovation

DONATED LEAVE – REMOVING FROM THE PROGRAM Integrity - Service - Innovation

DONATED LEAVE – REMOVING FROM THE PROGRAM Integrity - Service - Innovation

DONATED LEAVE – REMOVING FROM THE PROGRAM Integrity - Service - Innovation

DONATED LEAVE RETURNED Integrity - Service - Innovation

DONATED LEAVE REPORT P6673R02 Listing of the Recipients having shared (Donated) leave entered through the Donated Leave – Automated screen The report will list the recipient status and all of the donors associated with that specific emergency When the recipient is removed from the program, the donors and the number of hours/days returned will be listed 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation DONATED LEAVE REPORT 5/24/2019 Integrity - Service - Innovation

DISABLED VETERAN LEAVE Any federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30% or more may use in place of sick leave for undergoing medical treatment Eligible employees Newly hired with no previous Federal service Reappointed with at least a 90-day break in service Military reservists or members of the National Guard who return to duty in their civilian positions after a period of military service 5/24/2019 Integrity - Service - Innovation

DISABLED VETERAN LEAVE Input requirements SF-50 Action NOAC DVL must be processed prior to inputting on the timecard Timecard entry Employee will use hour type LSPW Additional information Eligible for use only during the first 12 months of employment May use up to 104 hours of Disabled Veteran Leave Any leave not used during the first 12 months of employment will be forfeited Used for treatment by a health care provider for treatment of the service-connected disability 5/24/2019 Integrity - Service - Innovation

DISABLED VETERAN LEAVE Available hours based on work schedule Work Schedule # Hours Example Full-Time Non-seasonal 104 Part-Time Non-seasonal (x/80) x 104 20 hours/week=52 since (40/80) x 104 = 52 Uncommon Tour of Duty 144 hours/biweekly = 187 hours since (144/80) x 104 = 187 Seasonal Tour (Part-Time or Full-Time) (x/2080) x 104 Full-time for half year = 52 hours since (1040/2080) x 104 = 52 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation REFERENCES DOD FMR VOL 8 http://comptroller.defense.gov/Portals/45/documents/fmr/Volume_08.pdf Chapter 5: Leave and Other Absences OPM LEAVE https://www.opm.gov/policy-data-oversight/pay-leave/leave-administration/ https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/compensatory-time-off-for-travel/ OPM LINK TO DIS VET LEAVE https://www.opm.gov/news/releases/2016/08/newly-established-leave-policy-gives-disabled-veterans-more-time-to-address-medical-issues-1/ https://www.opm.gov/policy-data-oversight/pay-leave/leave-administration/fact-sheets/disabled-veteran-leave/ 5/24/2019 Integrity - Service - Innovation

Integrity - Service - Innovation QUESTIONS Integrity - Service - Innovation