Educational Stability Program Review 2019/2020 Educational Stability Team January 2019

1 2 3 4 5 Program Desk Review – Overview Element 1 – Designated Staff CONTENTS Element 2 – Training 3 Element 3 – Policies and Procedures 4 Next Steps 5

Program Desk Review – Overview 1

… in the best interest of our students Program Desk Review The Program Desk Review Process … in the best interest of our students Tiered over six years Tier 1 includes elements 1 to 3 Tier 2 includes elements 4 to 11 (excluding element 6) TFM and Notification Desk Review Process and Checklist Legal Criteria Educational Stability Monitoring Submission Form

Timeline Notification Documentation Due Desk Review Sent by your reviewer Questions and technical assistance should be raised with your reviewer Documentation Due June 7th, 2019 Desk Review When and what you can expect to hear from DESE August 9th, 2019 Desk Review Summary Form Implemented, Additional Documentation Requested, Site Visit Requested or Corrective Action

Element 1 – Designated Staff 2

Element 1 Designated Staff Appropriate documentation Name and position of designated staff for each subgroup Homeless liaison Foster care point of contact (POC) Not required for military connected students DESE profile pages should match what is submitted. Estimate of time spent (hours/week or month, or range of hours/week)

Element 2 – Training 3

2a – Training for liaison and point of contact (POC) Element 2a - Training 2a – Training for liaison and point of contact (POC) Appropriate documentation Date, title of training, who offered the training Agenda Registration confirmation PPT (DESE PPT – cover page only) Convert to PDF

2b – Training for district staff Element 2b - Training 2b – Training for district staff Appropriate documentation Audience (administrators, social workers, guidance, enrollment staff, …) Sign-in sheets Agenda Content PPT used, title of books or articles used, name of speakers/resources

Elements 3 – Policies and Procedures 4

Element 3a - Policies and Procedures Must be in compliance with ESSA and school committee approved (date) Homeless policy – definition, remove awaiting foster care, designated receiving schools, preschool, summer programming, immediate enrollment and transportation to the end of the year in which a student becomes housed Foster care – Definition, best interest determination, school of origin, immediate enrollment, ensuring transportation Military connected students- Definition, acknowledges MIC3, provides families with options to self-identify, enrolls and accepts previous school work, transfer records upon request to receiving schools ensure on time graduation

Element 3b & 3c – Policies and Procedures Additional policies, procedures, and forms 3b reviews related policies and forms that may create barriers to enrollment 3c reviews procedures that impact immediate enrollment. What is DESE looking for? Acknowledgement in policies and on forms that students who are homeless or in foster care may enroll without documentation. That the time between registration and actual attendance is minimal. Students connected to the military are promptly enrolled and appropriately placed based on work at their previous school. Opportunity for voluntary self-identification of military connection

Next Steps 5

Program Desk Review – Next Steps: Submission Information Due Date Friday June 7, 2019 What to submit Requested documentation In order of element and labeled by element How to submit Use the Survey Gizmo form Questions/technical assistance raise directly with your reviewer DESE response by August 9th Program Review Summary indicating “Implemented” or Program Review Summary with “Additional Documentation Requested”

Program Desk Review – Next Steps: Site Visit If a site visit is necessary it will be scheduled the week of the district’s TFM visit or on a date negotiated with you. If issues remain unresolved we will provide you with a corrective action form.

Program Desk Review – Next Steps: Resources Helpful resources National National Center for Homeless Education National Association for the Education of Homeless Children and Youth School House Connections DESE Foster Care Education Homeless Education MIC3

Educational Stability Team THANK YOU Educational Stability Team ccowen, kmckinnon, sslautterback @doe.mass.edu 781.338.3010 www.doe.mass.edu 75 Pleasant Street, Malden, MA 02148