Preparing a DOD application using grants.gov Workspace Jen Carlson, Senior Research Administrator, ORPA

Grants.gov Workspace Workspace is used to apply for federal grants in Grants.gov We use ASSIST for NIH and AHRQ and Research.gov for NSF Registration Instructions on ORPA website: Proposal Development/Getting Started/Electronic Registration The PI will only need a grants.gov account if they will be completing the application forms, uploading attachments and/or reviewing the application in Workspace

Benefits of Workspace Multiple users can concurrently complete the application forms Reuse/Copy existing Workspace forms Collaborate with Users External to UR Any changes to the Opportunity Package are immediately reflected in Workspace

Roles and Access in Workspace No role: Users with no role may be added to a workspace and fill in form data. Manage Workspace Role: these users are able to create a workspace. AOR: Your ORPA RA. The AOR submits the application.

Roles and Access in Workspace

Workspace Participant Role A Workspace Participant is able to: Complete forms Lock/unlock forms Check application Become the Workspace owner

Manage Workspace and Workspace Owner Roles An individual with the Manage Workspace role can create a Workspace The user who creates the Workspace becomes the Workspace Owner The Workspace Owner role can be assigned to another individual with the Participant Role, however there can only be one Workspace Owner

Workspace Owner Role A Workspace Owner is able to: Add Participants Reassign ownership Complete forms Lock/unlock forms Override locks Check application Complete and notify AOR Reopen Workspace Delete Workspace

DOD Pre-application submitted through eBRAP Full-application (must be invited to submit) is submitted through Workspace You’ll need two documents Program Announcement General Application Instructions Log number assigned at pre-application must be entered in the full application under 4a. Federal Identifier

DOD No salary cap In addition to biosketches for all key personnel, current and pending support must be submitted Detailed budget Break down larger budget categories in the budget justification

DOD Verification window Specific information must be identical between the pre-application and the full application for eBRAP to process an application Application title, eBRAP log number, and all information for the PI, Business Official, performing organization and contracting organization Any document can be changed other than the Project Narrative and Budget PI can swap out the documents Verification isn’t required but is strongly recommended!