End of Term Processing and After End of Term Processing University of Massachusetts Lowell Financial Aid Office 2013-2014 Award Year

End of Term Processing Prior to the last day of class for each term, all students without an aid package are reviewed to determine aid eligibility

End of Term Processing To be considered for packaging, students must: have a valid ISIR on file (e.g., not rejected) have not withdrawn from the term have no C flag(s) enrolled for fall (any load) enrolled in a program eligible for aid meet SAP standards (status = MEETS or PROB)

End of Term Processing Students who receive an EOT package will also have an FEH placed on the file have a comment added aid is “expired” (so it doesn’t show on the bill) receive a communication explaining additional steps needed to confirm eligibility for fall aid

End of Term Processing Students who receive an EOT package must: complete the file prior to being eligible for the aid offered (e.g., verification completed, degree confirmation, dependency status confirmed) have the aid offer validated following file completion (e.g., EFC change due to verification)

End of Term Processing FEH removed following validation of aid eligibility Fridays on scheduled basis daily based on manual request to processing staff

End of Term Processing Aid disbursed Friday nights on scheduled basis assuming all other processes complete e.g., loan documents, MassGrant certification

What’s the Difference? End of Term Processing is similar, but varies from After End of Term Processing End of Term = FAFSA on file prior to LDA (last date of attendance) of fall term After End of Term = NO FAFSA on file prior to LDA of fall term

After End of Term Packaging Students who apply for aid AFTER the end of the fall term but BEFORE the end of spring add/drop are sent a letter advising them to meet with counselor. Reason: most students are not eligible for aid after last date of attendance See chart, 2012-2013 FSA Handbook, Volume 4, Chapter 1, page 27: Conditions and Limitations on Late Disbursements

After End of Term Processing An FEH is assigned to each of these students Term = 2310 FEH will also have the following reference FALL 2013 END OF TERM AEOT Students are sent a letter advising them to call to meet with counselor to review eligibility for aid

After End of Term Processing When meeting with each student, counselor: reviews Terms & Conditions with student works with student to complete aid file (SAP, verification, etc.) develops financial plan with student to cover outstanding balance and future charges generally, only aid available at this time is Pell, DL, PLUS, and alternative loans inquiry forms for this group will not result in other types of aid once a plan is developed that will allow student to register for spring, counselor & student complete the AEOT Counselor Review Form

After End of Term Processing Finalizing AEOT process assign comment on student’s account explaining meeting (e.g., student’s enrollment goals, financial plan, and action taken) counselor forwards completed AEOT Counselor Review Form to processing team for packaging processing team reviews for packaging / aid eligibility FEH removed AFTER Spring add/drop period FIN hold can be removed based on conversation with Teresa, Ha, or Chris documenting student has valid financial plan in place

After End of Term Processing If adding any aid to student package between end of fall term and prior to the end of the spring add/drop period, staff must be aware of the need for AEOT validation ex: manual packaging when adding a new type of aid to a student aid package (e.g., PLUS, Perkins) ex: when reinstating a previously declined award (e.g., DL) FEH must be added to these students Add comment explaining the situation Student becomes eligible for this aid after validation of spring enrollment