Department of Finance and Administration Office of the Mississippi Management and Reporting System 1 MAGIC Implementation Services Discussion February 9, 2010

2 2 Objectives Provide an overview of the Implementation Services RFP for Finance, Procurement, and Grants Management Discuss the States plan to reach a Fall 2010 project start Keep the lines of communication open until the Implementation Services RFP is released

3 3 All information shared today is subject to change. Answers to questions regarding the Implementation Services RFP are not legal and binding and will not be given in writing. The State plans to release a separate RFP for Human Resource / Payroll Implementation Services at a later date. The State will not answer any questions regarding the MAGIC software RFP No Reminders

4 4 Software Selection Summer 2010 Services RFP Released Summer 2010 Software RFP Proposals Due March 15, 2010

5 5 Services RFP Scope includes Life-cycle processes from initiation through implementation Six month maintenance period after Go-Live Co-Locate project team Vendor must provide fully equipped work space for the vendors project team and 30 State project team members within the Jackson metro area.

6 6 Services RFP Contract type Fixed price by deliverable Vendor receives 80% of deliverable cost when State accepts deliverable (20% retainage released upon system acceptance) State mandates payment deliverables Vendor will be required to provide a performance bond Personnel Vendor must commit to named personnel Project Manager/ Deputy Project Manager / Team leads

7 7 Software Selection Summer 2010 Services RFP Released Summer 2010 Services RFP Proposals Due Fall 2010 Pass Proposal Rejected Fail Review Mandatory Provisions Fall 2010 Software RFP Proposals Due March 15, 2010

8 8 Mandatory Provisions* Similar work / similar size of others clients with same software Must respond to all Financial, Procurement and Grants Management requirements in Advantiv DD2 ® DD2 ® responses must be based on same ERP software version that the State selects * Additional mandatory provisions may be found in the implementation services RFP when released.

9 9 Software Selection Summer 2010 Services RFP Released Summer 2010 Services RFP Proposals Due Fall 2010 No Proposal Rejected & Contract Negotiations Stopped Pass Proposal Rejected Fail RFP Evaluation Fall 2010 Review Mandatory Provisions Fall 2010 Presentation Invitation Fall 2010 Yes Vendor Presentation Fall 2010 Software RFP Proposals Due March 15, 2010

10 Evaluation Process Evaluation team MAGIC project team Cross representation of State agency SMEs Evaluate proposals Invitation for presentation to vendors that have met certain criteria Vendor presentation(s) Methodology Key project staff interviews Cost review

11 Software Selection Summer 2010 Services RFP Released Summer 2010 Services RFP Proposals Due Fall 2010 Parallel Process No Proposal Rejected & Contract Negotiations Stopped Pass Proposal Rejected Fail RFP Evaluation Fall 2010 Review Mandatory Provisions Fall 2010 Presentation Invitation Fall 2010 Yes Contract Negotiations Fall 2010 Vendor Presentation Fall 2010 Contract Exceptions Review Fall 2010 Software RFP Proposals Due March 15, 2010

12 Contract Process Negotiations will be held on an individual basis in parallel with RFP evaluation Vendors legal team ready for contract negotiations at proposal opening The States contract provisions are stated in the Software RFP No but differences will exist in the implementation services contract

13 Software Selection Summer 2010 Services RFP Released Summer 2010 Services RFP Proposals Due Fall 2010 Parallel Process No Proposal Rejected & Contract Negotiations Stopped Pass Proposal Rejected Fail RFP Evaluation Fall 2010 Review Mandatory Provisions Fall 2010 Presentation Invitation Fall 2010 Yes RFP Cost Review Fall 2010 Vendor Presentation Fall 2010 Contract Exceptions Review Fall 2010 Software RFP Proposals Due March 15, 2010 Contract Negotiations Fall 2010 Signed Written Statement of Intent to Execute Agreement Fall 2010

14 Software Selection Summer 2010 Services RFP Released Summer 2010 Services RFP Proposals Due Fall 2010 Parallel Process No Vendor Selected Fall 2010 Proposal Rejected & Contract Negotiations Stopped Pass Proposal Rejected Fail RFP Evaluation Fall 2010 Review Mandatory Provisions Fall 2010 Presentation Invitation Fall 2010 Yes RFP Cost Review Fall 2010 Vendor Presentation Fall 2010 Contract Exceptions Review Fall 2010 Software RFP Proposals Due March 15, 2010 Project Start Fall 2010 Contract Negotiations Fall 2010 Signed Written Statement of Intent to Execute Agreement Fall 2010

15 Software Selection Summer 2010 Services RFP Released Summer 2010 Services RFP Proposals Due Fall 2010 Parallel Process No Vendor Selected Fall 2010 Proposal Rejected & Contract Negotiations Stopped Pass Proposal Rejected Fail RFP Evaluation Fall 2010 Review Mandatory Provisions Fall 2010 Presentation Invitation Fall 2010 Yes RFP Cost Review Fall 2010 Vendor Presentation Fall 2010 Contract Exceptions Review Fall 2010 Software RFP Proposals Due March 15, 2010 Project Start Fall 2010 Contract Negotiations Fall 2010 Signed Written Statement of Intent to Execute Agreement Fall 2010

16 On-Going Communication All communication needs to go to Additional information is on the MAGIC website State is not interested in vendor presentations at this time

17 Questions ?

Department of Finance and Administration Office of the Mississippi Management and Reporting System 18 MAGIC Implementation Services Discussion DFA/MMRS 501 North West Street, Jackson, MS A Woolfolk Building P. O. Box 267, Jackson, MS Phone: (601) Fax: (601)