Parliamentary Library and Information Service

PARLIAMENT OF WESTERN AUSTRALLIA The STRUCTURE (as at April ) 3 Departments Legislative Council Legislative Assembly Parliamentary Services Department

Management Structure Management Executive Committee (MEC) PRESIDING OFFICERS Clerk Legislative Assembly Clerk Legislative Council Executive Manager Parliamentary Services Heads Of Department

LEGISLATIVE ASSEMBLY

57 MLAs Party Representation Labor = 32 Liberals = 16 Nationals = 5 Independent = 4 Legislative Assembly

Legislative Council MLCs = 34 Labor=13 Liberals=12 Nationals=1 Greens=5 One Nation=3

LC Changes Move to family friendly hours commencing 2nd April - end December 2003 New Tuesday pm Wednesday 10am pm Thursday 10am pm Thursday 10am pm Old Tuesday pm Wednesday Thursday

Parliamentary Services Dept (PSD) - 7 Units Building Services Catering Services Financial Services Human Resources Information Technology Library and Information Services Reporting Services

Corporate Management Team (CMT) Monthly meetings Rotational Chair Agenda and Minutes Each Unit Manager reports on monthly outcomes Issues are raised and discussed. Feedback is given from Management Executive Committee (MEC) and Heads of Department meetings (HOD)

Parliamentary Committee Joint Library Committee Joint Printing Committee Joint Services Committee Replaced by Parliamentary Services Committee

Library Reporting Lines Presiding Officers Chief Executive Officer Parliamentary Services Committee Parliamentary Library & Information Services Manager

Principle Services Reference Services (no research service at this stage) Library Collection Media Services Newspaper clipping service on-line Electronic news services - TV & Radio Intranet Electronic information Services Training and user education programs.

Reference Team

Reference Service Supported by 4 Librarians Responsible for development of services & reference desk duties. Continuous review & development of reference and general collection Publication of intranet, census, electoral profiles, guides and fact sheets. Current Awareness Services (e-Currents) available via Intranet Training and user education.

Technical Team

1 x Librarian - Team Leader 2 x Library Technicians 1 x Media Officer 1 x.6 Media Clerk 1 x Library Assistant

Technical Team Responsible for all technical services Library catalogue Journal accessioning Indexing Report generation ILLs Media Services Library layout and information flow

Media Services Newspaper Clippings Selection, Scanning & Indexing daily news clippings = available by 12pm Hardcopies filed and files spiral bound Electronic image June 2000+

Electronic Media Services Daily taping of news and current affair programs (In-house 2000) Recording of radio drive programs (In-house 2002) Transcript service Dubbing - MP1 and MP3 formats Management of video reticulation Sitting days - compilation news service shown internally via TV reticulation service.

New Initiative 2003 / 4 Relocate library to refurbished ballroom Replace current library system to a more integrated system. Investigate options to convert retrospective hardcopy news clipping files to electronic. Project to digitise sound and vision Establish a special historical collection of works by or about members of the Western Australian Parliament as part of the 2004 Centenary of the Building celebrations

New Initiative contd Development of Electronic Information Policy Negotiating a Research Service

Committee Participation INTERNAL –Corporate Management Team (CMT) –Records Management Committee –Archival Committee –Classification Committee –Web Committee –Emergency Procedures Committee –JCC Joint Consultative Cmte EXTERNAL - ALIA - Mentoring Cmte - ALLGWA - APLA - KISWA -( Knowledge Information Specialist WA) - RMAA - IIM - WAGLIN - WA Govt Library & Information Network

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