DUNS # and SAM.Gov Registration

Getting Started Read the Program NOFAs Grant Applications will generally require: Employer Identification Number (EIN) Dun & Bradstreet Number (DUNS) Registration and/or Update on following systems: System for Award Management (SAM.gov) Specific grant application system (i.e. Grants.gov)

DUNS: Who needs a DUNS Number? What is a DUNS Number? You, if you are “entering a cooperative, contribution, interagency, partnership agreement, a federal contract, or grant agreement.” What is a DUNS Number? Dun & Bradstreet’s “Data Universal Numbering System”. A copyrighted, proprietary means of identifying business entities on a location – specific basis. A unique nine-character identification number provided free of charge.

DUNS: Obtaining One 1) By Phone @ 1-866-705-5711 2) Online @ http://fedgov.dnb.com/webform Choose: Click here to request your D-U-N-S Number via the Web Information you will need to complete the process: Legal Name of your business entity Address Phone Number Name of the CEO or business owner Legal Structure or type of business Year the entity was established Primary line of business Total number of employees (full time & part time)

DUNS: Obtaining One

DUNS: Things to Remember Obtaining a DUNS number places your organization on their marketing list that is sold to other companies. You can request not to be added to this list during your application. Never pay $$$ to obtain a DUNS #. Other D&B products | services for a price. 2 – 3 day turnaround.

System for Award Management (SAM) Initial registration and annual registration to maintain eligibility. https://www.sam.gov , an official website of the U.S. government. There is no cost to use SAM. Used to: Register to do business with the U.S. Government. Update or renew your entity registration. Check status of an entity registration. Search for entity registration and exclusion records.

ALERT: NEW REQUIREMENT FOR REGISTRATION As of 06/11/18, submit a notarized letter to appoint entity administrator. Do this first! Notarized Letter Templates @ https://fsd.gov/fsd- gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257 d321f96194b&sysparm_search=kb0013183 Steps: Determine which template is required. Complete the template and print on your entity’s letterhead. Sign the completed letter in the presence of a notary. Mail the completed, signed, notarized letter within 60 days of registration activation to: FEDERAL SERVICE DESK ATTN: SAM.GOV REGISTRATION PROCESSING 460 INDUSTRIAL BLVD LONDON, KY 40741-7285 UNITED STATES OF AMERICA

SAM: Getting Started Original log in process has changed - Steps: Create a login.gov account – you will only use this once Use a consistent email address Have a working phone number - a security code will be sent https://login.gov/help/creating-an-account/how-do-i-create- an-account-with-logingov/ Future Sign In: Email Address, Password & Phone https://login.gov/help/signing-in/what-do-i-need-to-have-in- order-to-sign-in/

SAM: Register Entity SAM User Account Created; Log In to Register to do business with the U.S. Government. My User Roles Entity Users Entity Registrations ** Existing Registrations New Registrations My Account Settings My Data Access General User Dashboard

SAM: Existing Registrations Note: If your entity is currently registered make sure to maintain | update registration annually. If you have not done so in a while, it is not too late, log in and update! “Entity Administrators and/or Entity Registration Representatives are responsible for ensuring the accuracy of an entity registration in SAM. An entity registration must be renewed every 365 days in order to remain active and will expire if it is not updated in a timely manner. An expired registration may affect the ability to do business with the Federal government.” Updating or renewing your registration information will take approximately 24 hours to become active. Check your email! Watch Spam Folder!

SAM: New Registrations Note: Online registration takes approximately 30 minutes to complete, and it can take up to 3 business days or up to 2 weeks before your SAM registration becomes active. You will be required to enter financial information, this will be maintained in a secure fashion. You also need to check the box making your organization information public, this will be needed for outside stakeholders to see that you are fully registered. Check your email! Watch Spam Folder!

SAM: Need Help Quick User Guides: https://sam.gov/SAM/pages/public/help/samQUserGuides.jsf Full User Guides: https://sam.gov/SAM/pages/public/help/samUserGuides.jsf Helpful Hints: https://sam.gov/SAM/pages/public/help/samHelpfulHints.jsf Demonstration Videos: https://sam.gov/SAM/pages/public/help/samDemonstrationVideos.jsf

Reach Out Anytime Bobbi Kilburn bkilburn@brattleborodevelopment.com 802-257-7731 x 220 Agency of Commerce and Community Development Procurement Technical Assistance Center (PTAC) https://accd.vermont.gov/economic- development/programs/ptac Questions?