September, 2001 Project: IEEE P802.15 Working Group for Wireless Personal Area Networks (WPANs) Submission Title: [Briefing on IEEE Standards Style Manual] Date Submitted: [ 10 September, 2001] Source: [ David Cypher] Company [NIST] Address [100 Bureau Drive, STOP 8920, Gaithersburg, MD 20899-8920, USA] Voice:[(301)975-4855], FAX: [(301)590-0932], E-Mail:[david.cypher@nist.gov] Re: [] Abstract: [A hightlight of the items contained in the IEEE Standards Style Manual.] Purpose: [To highlight the IEEE Standards Style Manual in order to better understand its application to the draft recommended practice] Notice: This document has been prepared to assist the IEEE P802.15. It is offered as a basis for discussion and is not binding on the contributing individual(s) or organization(s). The material in this document is subject to change in form and content after further study. The contributor(s) reserve(s) the right to add, amend or withdraw material contained herein. Release: The contributor acknowledges and accepts that this contribution becomes the property of IEEE and may be made publicly available by P802.15. Cypher, NIST

IEEE Standards Style Manual September, 2001 IEEE Standards Style Manual http://standards.ieee.org/guides/index.html Cypher, NIST

Sponsor and Chair Responsibilities <month year> doc.: IEEE 802.15-<doc#> September, 2001 Sponsor and Chair Responsibilities Ensure final draft is complete, accurate, meets requirements of this manual Shall serve as liaison between WG and IEEE Standards Project Editor Cypher, NIST <author>, <company>

September, 2001 Items to submit Paper and electronic forms - one column, 8.5”x11”, margin 1”, start at page 1 - IEEE uses Framemaker Cover letter Permission of copyrighted material Cypher, NIST

Draft contents prep Copyright statement Draft labeling September, 2001 Draft contents prep Copyright statement Draft labeling Title (matches the PAR exactly) Abstract (PAR scope & purpose) Introduction (history & purpose) Committee lists Table of contents (main clause & first subclause) Cypher, NIST

Document structure 1 Overview (optionally scope & purpose) September, 2001 Document structure 1 Overview (optionally scope & purpose) 2 References 3 Definitions (subclause for acronyms) Annexes (Normative or informative) Cypher, NIST

September, 2001 Numbering in text Main text uses Arabic numbers (1, 1.1, 1.2, etc.) - maximum of five levels Annexes use letters in first level Only one list per subclause Cross-references (clause number only) Cypher, NIST

Word usage Shall, should, may, and can That and which September, 2001 Word usage Shall, should, may, and can That and which Gender-Neutral (only “he or she”; no one, he, she, we, or they) No safe or safety Second person (you is a no-no) Abbreviation Hyphenation Capitalization (initial letter) Cypher, NIST

Units Numbers Metric system Letter symbols September, 2001 Cypher, NIST

Tables Labeling Numbering Units of measure Numerical values September, 2001 Tables Labeling Numbering Units of measure Numerical values Notes & footnotes Informal tables Cypher, NIST

Figures Call-outs (8-point sans serif font (e.g. Helvetica or Arial)) September, 2001 Figures Call-outs (8-point sans serif font (e.g. Helvetica or Arial)) Either all uppercase or mixed A separate electronic file for each figure EPS, TIFF, WMF, or GIF Numbering (consecutive) Notes Cypher, NIST

Equations All terms defined (quantities and units) Numbering September, 2001 Equations All terms defined (quantities and units) Numbering !!Take a look at the examples!! Cypher, NIST

Miscellaneous Notes (not part of standard) September, 2001 Miscellaneous Notes (not part of standard) Footnotes (not part of standard) No warnings or cautions Bibliography (first or last Annex) Cypher, NIST

Voting comments Four editing instructions Change Delete Insert Replace September, 2001 Voting comments Four editing instructions Change Delete Insert Replace Editor suggests that TG2 use this for completing draft Editor suggests that TG2 propose this to WG for letter ballot process - instructions be applied to the -99/112r6 [99112r6P802-15_Ballot-Instructions.doc] and - possibly the WG LB Comment form. Cypher, NIST

Working Group Draft The first working group draft will be September, 2001 Working Group Draft The first working group draft will be in FrameMaker 6.0 released as soon after the September meeting as possible Comments into the November & future meetings are to be in the form of contributions structured as editing instructions Cypher, NIST

Working Group Draft (continued) September, 2001 Working Group Draft (continued) No formal TG2 vote (consensus should be the primary goal) No additional formal tracking will be necessary, use existing contribution meeting minutes First formal TG2 vote: to motion the draft out of TG2 into WG for WG balloting. Cypher, NIST

Working Group Draft (continued) September, 2001 Working Group Draft (continued) IEEE 802.15 Working Group ballot will be the first formal vote on TG2’s recommended practice. Requires formal Ballot, Voting period, recording of comments received and their disposition IEEE 802 Sponsor Ballot same as above Cypher, NIST