And eligibility for Financial Aid 2018-19, 2019-20 Citizenship And eligibility for Financial Aid 2018-19, 2019-20

Today's Agenda FA Eligibility CPS Matches Parent PLUS Loan Documenting Citizenship Eligible Citizens Eligible Non-Citizens Review Process Third Step Verification Ineligible Categories Questions?

Fafsa filing, CPS MATCHES Must be a citizen or eligible non-citizen to be considered for federal and state financial aid. United States citizens are confirmed through a match with the Social Security Administration       Social Security Administration Data Base Match.       Name   /   Date of Birth  /   SSN   / Citizenship Eligible non-citizens are confirmed from a match with the Department of Homeland Security       Department of Homeland Securities (DHS) Match   When Alien Registration Number is provided.

Unsuccessful Match Citizens not confirmed by the SSA Citizenship Match Results in a C-code that must be resolved.                       C-code results in a Checklist for U.S. Citizenship Documentation Documentation Submission Original documents presented          (reviewed, signed, imaged) or Notarized documents mailed

CITIZENSHIP AND THE PARENT PLUS LOAN Student + Parent must be a citizen or eligible non-citizen to apply for the Parent PLUS Loan. Additional Unsubsidized Stafford Loan Parent is not a citizen or eligible non-citizen:  SSN,=No Match; parent may have SSNs= 000-00-0000 Check ISIR Parent SSN Match – But remember, a SSN match does not necessarily mean the parent is a citizen or eligible non-citizen Parents do not go through DHS Match Family requests the Additional Unsubsidized Stafford Loan because neither parent is a citizen/eligible non-citizen Let’s chat! Does your school do this? What is your process? Statement? Documents?

Submitting documents Documenting Citizenship Required Documents Citizenship Affidavit and U.S. Passport (expired or unexpired) or Certificate of Citizenship, Certificate of Naturalization, Birth Certificate, Consular Record or Certification of Birth Abroad and Best Practive: Government issued photo i.d. (such as a driver’s license or other state-issued i.d.) Must make copy of original; can’t take copy of a copy

Submitting documents Documenting Citizenship Do Not Accept Social Security Card Limited Passports- a regular passport issued with less  than full validity --10 years.   Reasons for issuing: pending replacement of naturalization certificate; name change issues; emergency travel while abroad. Temporary Work Status documentation

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Eligible citizens US Citizens US National Freely Associated States Born in the U.S., Puerto Rico, Guam, US Virgin Islands, or N. Mariana Islands. Born abroad (to US citizens) Foreign-Born Adopted; Naturalized Citizen. Natives of American Samoa Swain’s Island US Minor Outlying Islands Federated States of Micronesia Republic of Palau Republic of Marshall Islands

Eligible citizens Financial Aid eligibility US Citizens US National Freely Associated States Aid Eligible Ineligible for Title IV Loans Eligible for the Pell Grant Citizens of Palau are also eligible for FWS & SEOG CPS Database Match Citizenship Database Match → SSA Do not go through match Indicate eligible non-citizen on FAFSA and leave A-number blank Report SSN → if no SSN, enter 666 Will receive pseudo-SSN which should be kept for future filing Student must continue to use the same ED-assigned pseudo-SSN due to Pell Lifetime Eligibility Used (LEU)

Eligible citizens No Match, Documentation Required US Citizens US National Freely Associated States Birth Certificate Certificate of Citizenship Certificate of Naturalization US Passport State Documents for Foreign Birth: FS-240 Consular Report of Birth Abroad of a Citizen of the United States of America (CRBA) DS-1350 Certification of Report of Birth, FS-545 Certification of Birth. Birth Certificate showing birth → Samoa Swain’s Island US Minor Outlying Islands Birth Certificate showing birth → Micronesia Palau Marshall Islands

Citizenship documentation affidavit Government Photo I.D.

US passport and us passport card

NWTC: Before you can disburse aid, the student must present documentation that verifies he is a U.S. citizen. If the documents indicate that the student is a U.S. citizen or national, you may award and disburse aid to the student and the C-code may remain on the student’s ISIR. Keep a copy of the documentation in the student’s file. Unlike the case of eligible noncitizens, you don’t submit the documents to the DHS/USCIS or any other agency for verification of U.S. citizenship, even though older versions of the Certificate of Citizenship and of the Certificate of Naturalization instruct the holder not to photocopy them. The student can also contact the Social Security Administration to update the student’s record. This updating is not required to receive aid – it just may prevent the C-Code on future FAFSAs NWTC: Per FSA Handbook on baby pictures: If the student has an I-551 with a baby picture, she should update the I-551 with the USCIS. Permanent residents are expected to get a new picture and be fingerprinted at the age of 14. But you can submit the documents to USCIS and pay a student who has an I-551 with a baby picture as long as you can confirm that it belongs to the student. You can do this by comparing the I-551 to a current photo ID that has the student’s name, date of birth, and signature. The current ID must also be consistent with any identifying information in the student’s file.

State Documents for Foreign Birth

Example: Student born out of US and adopted by U.S. parents Child Citizenship Act (CCA); 2/27/2001: Foreign-born children who are not U.S. citizens at birth become citizens once these conditions are met: • At least one parent (biological or adoptive) is a U.S. citizen; • the children live in the legal and physical custody of that parent; • they are under 18 years of age; and • they are admitted as immigrants for lawful permanent residence. If parent did not automatically get a Certificate of Citizenship (based on the type of visa originally issued), they have to file a Form N-600 to receive one Document on left not acceptable for citizenship! NWTC Slide

You'll find the detailed chart of eligible non-citizens on pages 11 through 13

Eligible non-citizens ELIGIBLE NON-CITIZEN STATUS DESCRIPTION ACCEPTABLE DOCUMENTATION NOTES Lawful Permanent Resident Legally permitted to live and work in the U.S. permanently Green Card/Permanent Resident Card Arrival/Departure Record- I-94  Departure Record- I-94A notated with "processed for I-551" Unexpired Foreign Passport with:  Processed for I-551 and a valid expiration date or MRIV with current valid expiration date; CBP admission stamp; Indicates "Upon Endorsement Serves as Temporary I-551 for 1 Year"  (valid for 1 year from date of endorsement) Perm Res Card with baby picture: confirm and verify with a current photo I.D.- name, date of birth, signature. Renewal of I-551:  Expires after 10 years.  Allow 6 months for processing I-90 uscis.gov/portal/site/uscis  Name Changes:  DHS (800-375-5283); SSA at local office or ssa.gov/agency/contact  to update their records Machine Readable Immigrant Vist    / Customs and Border Protection

NWTC: Can We Award and Disburse Title IV Aid If the Eligible Noncitizen Documentation Expires During the Award Year? According to Volume 1, Chapter 2 of the FSA Handbook, except for parolees and VAWA prima facie cases, "a student’s U.S. citizenship (or eligible noncitizen) status only needs to be checked once for the award year; if the status is eligible at that time, it remains so for the rest of the award year." As long as the eligible noncitizen documentation does not expire before the award year starts, you can award and disburse Title IV aid for the entire award year (e.g., fall and spring or fall, winter, and spring). According to guidance NASFAA has received from the U.S. Department of Education (ED), if you collect unexpired documentation during the award year, that unexpired documentation applies to the entire award year, and you do not need to check again before making any subsequent disbursements within that same award year. This is true even if the documentation expires during the award year before any subsequent disbursements take place.

Eligible non-citizens Conditional Resident Alien Alien spouse or child of a U.S. citizen or permanent resident. Form I-551(issued for a maximum of two years) with a "C" on the front and valid expiration date or Valid I-94, I-94A or passport with MRIV (Machine Readable Immigrant Visa) stating "Upon endorsement serves as temporary I-551 evidencing permanent residence for 1 year" Not renewable Must file Form I-751 90 days before expiration to remove the conditions of residency. Refugee Demonstrated persecution (or fear of) due to race, religion, nationality, political opinion, etc. I-94 or I-94A with: A-Number and expiration date that has not passed; and Stamp showing refugee status and admission under Section 207 of INA or U.S. Refugee Travel Document issued by USCIS Form I-571 Not firmly resettled in another country Admissible to the U.S. Refugee status continues until Residency granted Must apply for Permanent Residency after one year. Parolee Allowed into the US for urgent humanitarian reasons or when entry is for significant public benefit. USCIS document verifying that individual is in US for other than temporary purposes and I-94 or I-94A- ARN and expiration date unexpired, stamp showing parolee status and paroled into the U.S. for a least one year. Temporary status only Must leave when conditions supporting their parole cease to exist. MRIV- Machine Readable Immigrant Visa

ELIGIBLE NON-CITIZENS Other Eligible Non-Citizen Status's also include: Asylee Cuban-Haitian Entrant Jay Treaty Victim of Human Trafficking Battered Immigrant- Qualified Alien An I-94 Arrival-Departure Record should show one of the following designations: Refugee, Asylum Granted, Cuban- Haitian entrant, or Parolee (must confirm applicant was paroled for a minimum of one year and status hasn't expired). An I-94 may have a T-Visa Code (T-1,T-2,T-3, etc.) for a Victim of Human Trafficking.  Must also submit a valid certification or eligibility letter from HHS showing designation of "Victim of Human Trafficking".

I-94 Arrival/Departure Record Codes TA-Citizen of the Marshall Islands, Micronesia, Palau RE Refugee                                     DA/DT- Types of Paroles AS Asylee LPR- Lawful Permanent Resident

Turn back to page 3 for the eligible non-citizen review process

Cps automated Eligible Non-Citizen Review Process DHS PRIMARY MATCH FLAG RESULTS Y=confirmed N=not confirmed Blank=Record not sent DHS PRIMARY VERIFICATION SSN, NAME, DOB, ARN To DHS for matching SSA MATCH SSN, NAME, DOB Eligible Noncitz, ARN no more than 15 days for results N=did not confirm X=not enough information 3 → 5 days but Y=confirmed C=not able to confirm DHS SECONDARY MATCH P= in progress When Not Confirmed Click to add text Click to ad txt Page 3, Bottom 1.  SSA Match – name, dob, SSN – Results on the top of Page 4 2.  If there is an ARN provided, the DHS Primary Verification takes place and the results are listed under 2a. In your chapter. 3.  Talk about when  Record Not Sent at bottom of page 4 4.  Issues with adding ARN to ISIR – top of Page 5 5. Secondary Match Results – follow chapter on page 5

Eligible Non-Citizen = not confirmed   Documenting Citizenship C code or Reject Code 17 when not confirmed Comments on SAR 046, 068, 105, 109, 141, 142, or 144 Checklist for Citizenship documents to verify eligible non-citizen status Documents received, entered  Documents reviewed against student’s record Corrections to ISIR if required Questions 14 & 15 Reject Code 17: Citizenship status left blank and SSA did not confirm citizenship status or applicant reported that they are not a citizen or eligible non-citizen

Primary / secondary match sar codes and messages Messages for eligible non-citizens who are not confirmed by DHS Match: 046 Did not pass automatic secondary confirmation 068 Citizenship question on FAFSA was left blank 105 Automatic secondary confirmation is in process 109 Not enough information for automatic secondary confirmation 141 Citizenship question on FAFSA was changed 142 Blank or invalid Alien Registration Number 144 Secondary confirmation is in process Detailed information about the C codes on pages 21-22, Appendix F

Third step verification Third Step Verification is required when eligible noncitizen status is not confirmed. Third Step Verification, previously known as Secondary Confirmation: now an online process for verifying eligible non-citizen status (replacing the paper Form G-845) through the DHS-SAVE System. Enter Student’s DHS Verification Number and Date of Birth in SAVE System Upload All eligible noncitizen documentation to the SAVE System Click Institute Additional Verification once documents have successfully uploaded Using the SAVE System on pages 8 through 10 of your chapter. Page 8 shows the website of the system; I have access to the system – 1st page agreement; then Log-in information with a self-created password that's good for 90 days; Then click on the Search Case button Page 9 enter the DHS Verification # from the 4th tab of the ISIR and student's DOB, Submit; 

Stages of Third step verification Steps to Eligibility for FA SSA/DHS Match N=Match Flag, Citz. Chklst Docs Rec'd/Rev'd; Corrections? N=3rd Step Verification Upload Docs for Faster Response Image Copy of SAVE Response Page 3 to 5 days SAVE Response Image -Resolve C Code

Third step verification – DHS Save response page 15 Details about the process and the SAVE Responses – pages 6 through 10 of the chapter. A presentation on citizenship and new information about the SAVE System was shared at the FSA Conference and a December 6th update was sent with updated instructions for using the SAVE System. The above slide has two changes- the initial response page that's imaged to document when the information was received should have the date and time.  The initial instructions indicated waiting up to 20 days when waiting for a response but now they are back to indicating 15 days.

SAVE Examples – CASE Closed, student eligible NWTC Slide

SAVE Examples – case closed, no documents submitted NWTC Slide

SAVE Examples – case closed, no documents submitted If a response screen indicates that the case is closed, or the DHS Verification number is greater than 2 months old and the case is closed, and the documentation the student provided supports his or her eligible noncitizen status, one of the following should be done: Clear out and reenter student’s name, DOB or ARN. Also, be sure that Citizenship Status says “Eligible Noncitizen” and submit new transaction. If this does not generate new DHS verification number after processing, then: Send the DHS Verification number to applicationprocessingdivision@ed.gov.  ED will resend the record to DHS to create a new DHS Verification number which can be used to resubmit the document through SAVE.  SAVE System Instructions Version 2.0 can be located on IFAP.

Ineligible categories Page 1B. and Page14 of Chapter - Temporary Residents Illegal Aliens DACA Family Unity Status Temporary Protected Status Persons with Non-Immigrant Visas Documents that do not document citizenship:  Social Security Card, Driver's License, Employment Authorization Card,  Non-Immigrant Visa, or Notice of Approval to Apply for Permanent Residency (I-171 or I-464)  Be careful when these students complete FAFSA – they need to make sure they are selecting ‘NOT a citizen or eligible non-citizen’ Otherwise could be issues down the road if they apply for legal status if they used incorrect status on FAFSA Some students must complete the FAFSA for special funding or scholarships The appendices include additional examples of the various documentation Page 20 – When parents do not have a Social Security Number (all zeros) on the FAFSA but they indicated on the FAFSA a tax return was filed, you may end up with a rejected ISIR if you're attempting to send a correction.  On Page 20 instructions have been added as to how to fix the reject. There's a list of the Citizenship SAR Comment Codes in Appendix F, pages 21-22 and the Citizenship Statutes at the end of the Chapter. And the Statutes are still at the end of the chapter