Session 7 – Health facilities and operational districts master lists - Updating mechanism and role of the PHDs Sokna Sek – MOH/DPHI Leng Ing – MOH/DPHI Sat Chab – MOH/DPHI Steeve Ebener – HGLC Izay Pantanilla – HGLC

The data needs to be kept up-to-date We live in a constantly changing world Geospatial data is like a picture By the time you “develop” the picture the view has already changed Needs to be regularly updated in order to be representative of the evolution of the situation and take informed decision Updating mechanisms needs be put in place for both the master list and the attributes (information statistics) Accredited people should contribute to the update PHDs are among those people and key to the regular update of the master lists

Updating the health facility master list In the HMIS/HCP platform We will be using an approach based on google spreadsheet in the meantime Does not allow for versioning (only the most recent information) for the moment This method has been used in the Philippines

Updating the health facility master list In the google preadsheet The process: A PHD submit a request in the google spreadsheet The person in charge of the master list at the central level checks/validates the request Valid Invalid The change is implemented in the master list The change is not implement The PHD can check the result of her/his request in a separated google spreadsheet

Updating the health facility master list In the google preadsheet 3 Types of requests: 1. Active health facilities not yet included in the HFML ("Request new facility" worksheet) 2. Edits that need to be implemented in the HFML either because the information was missing, was not correct or needed to be updated ("Request Edit" worksheet). 3. A record in the HFML needs to be inactivated - closure of health facility or duplicate for example ("Request inactive“ worksheet) Specific fields for each request

Updating the Operational Districts master list In the HMIS/HCP platform Will be used to capture any updates in the system Just need to add few fields to be able to rebuild the historic changes (date of creation, mother OD)