Sentinel This PowerPoint shows new users and previous version users how to use the new Sentinel Incident Reporting System. Most of the features are still the same, but version 3 has moved to a single page format and is much quicker. Many of the drop down lists and mandatory fields are still the same. Introductions. Emergency procedures and domestics for the venue. Health and Safety training is a core module of the University’s TIFES programme.

Use your ISS user name and Sentinel password (not your ISS password). LOGGING ON Use your ISS user name and Sentinel password (not your ISS password). For anyone that wants to become a Sentinel User they need to register using the Logon link If you’ve forgotten your password use the forgotten password link. You will receive an email with a reset password link.

Click on the Add/Amend Incidents to get to the log an incident / accident page Or type an incident number to go to an already saved incident Or type a date or School/Service or location to run a quick search “My recent records” lets you select incidents from a dropdown list

The Incident report form structure for version 3 is similar to version 2 although the two do look different.

Incident form navigation You can click on these headers to move to different sections of the report Opens a specified report Save current report and exit it Save current report and stay in it Clears current report without saving Search – calls up a list of all reports you have access to Advanced Search – lets you search using criteria Navigation buttons Prints report

Using the form Auto-fill fields - leave as is fields outlined in red must be filled in before you can save the record

Click on the Incident Type (L1) that best matches the incident you are reporting, if unsure select “Other incident”. Selecting “Fire” or “Other incident” opens up extra choices (Incident Type – L2).

Work your way through each section of the form

Select the location where the incident / accident happened using the dropdown lists Use the Exact location field to give precise details Choose the relevant building from the supplementary list, if applicable, otherwise leave blank

Select the Faculty or Service that the incident / accident happened in (normally this is your Faculty or Service) Select the School, Institute, or Department that the incident / accident happened in (if relevant). NB Most users will only be able to select their own Faculty or Service, if the incident happened in a different Faculty / Service then select “NOT IN MY FACULTY / SCHOOL / SERVICE”. If you do choose a Faculty or Service that is outside your area you may get this error message when saving.

Carry on filling in details (same as version 2)

If people were involved (injured party, witness, etc If people were involved (injured party, witness, etc.) then click “Add” to open a new section and fill in the details More people can be added by using the “Add” button

People Involved section Select the person role, in relation to the incident. If “Person affected” is selected you will be asked if they have been injured and/or become ill, which if selected will request further information along with absence from work details.

Select the type of person (e. g. staff, student etc. ) Select the type of person (e.g. staff, student etc.). Depending on selection certain field open or close or are made mandatory Select the Faculty / School / Service that the person is associated with (same as the where / when section)

Fill in remaining Information and save (or save and continue) An error message will appear if mandatory sections are empty when you try to save When the form has been completed you will get the following message along with the incident number when it is saved

If you need extra training, contact your Health & Safety Manager