Case Studies KE Projects around the world Alan Brooks KE Software

Collections Management 2 September 2005

Collections Management 2 September 2005 Royal Botanic Gardens, Sydney A KE Software customer since 1986 Using EMu since 1999 Storing information about their Herbarium and Botanical Living Collections Currently around 190,000 specimens recorded in EMu

Collections Management 2 September 2005 Trees in the Garden Project New online mapping service using KE EMu Mapper View detailed information and stories about the living tree collections Uses high resolution aerial photos

Collections Management 2 September 2005 Search for trees, map their locations

Collections Management 2 September 2005 Zoom in on areas of the Gardens

Collections Management 2 September 2005 Results including location

Collections Management 2 September 2005 Detailed Information

Collections Management 2 September 2005 The Helsingborg Museums, Sweden New EMu customer Currently implementing EMu Plans to store information relating to: Plants and animals Collections of fine arts Cultural history

Collections Management 2 September 2005 Living Collections Live Animals, including: Cows Sheep Poultry Wild Flowers

Collections Management 2 September 2005 Modification of EMu Catalogue

Collections Management 2 September 2005 Modification of EMu Catalogue

Collections Management 2 September 2005 Modification of EMu Catalogue

Collections Management 2 September 2005 Modification of EMu Catalogue

Collections Management 2 September 2005 Web Publication of Helsingborgs Stadslexikon

Collections Management 2 September 2005 Helsingborgs Stadslexikon Encyclopedia consisting of information that Is significant to the city of Helsingborg Each article within the book can consist of: Title Main Information Images References to other articles

Collections Management 2 September 2005 Helsingborgs Stadslexikon in EMu Each article stored as a Narrative Images attached to the article record References to other articles achieved using Associated Narratives

Collections Management 2 September 2005 Helsingborgs Stadslexikon on the Web Fully searchable Browse by leading letter (as you would in the book)

Collections Management 2 September 2005 Helsingborgs Stadslexikon on the Web

Collections Management Tyne & Wear New Emu Client Newcastle, UK

Collections Management Alerts Module Users can set conditions to trigger alert Task notifications will be immediate

Collections Management Collapse of Type Status into Catalogue National History Museum, London Yale Peabody New York Botanic Gardens The type status can go in Taxonomy or Catalogue, some clients find it more practical in the Catalogue.

Collections Management Transaction Module – NMNH Migrating from legacy system Loans and Exchanges Specific to NMNH procedures New modules Transaction Transaction Items

Collections Management Extensive reporting Very detailed TM Acquisitions, loans, disposals Shipments in and out NMNH do not use EMu Loans and Accession Lots currently

Collections Management 2 September 2005 DMF Validation for French EMu Customers Government body responsible for French museums Museum software must meet their standards French Museums prefer to use software that meets the standards set out by the DMF Essential for us to move into the French market

Collections Management Exhibition Objects CMCC, Te Papa, MV Module sits between Exhibitions and Catalogue Allows more info to be stored about an object in a given exhibition records if the object was accepted/rejected for the exhibition

Collections Management 2 September 2005 DMF Validation We have just been validated by the DMF with regards to Module d'inventaire réglementaire Replacing paper accession register with software Storing 18 categories of information

Collections Management 2 September 2005 DMF Validation in EMu Each Catalogue records has 2 sets of tabs 1 for accession information 1 for general management of the object Fill in the accession information Get record validated by Collection Manager

Collections Management 2 September 2005 DMF Validation in EMu

Collections Management 2 September 2005 DMF Validation in EMu Once validated the Accession tabs can no longer be edited All data copied to general tabs for future edits Read only accession data is then used to produce paper accession register

Collections Management 2 September 2005 DMF Validation in EMu

Collections Management 2 September 2005 What this means for KE Software We have made it onto the DMFs website Museums looking for a new Collection Management System will know that we are an option.

Collections Management 2 September 2005 DMF Validation - Whats Next This is only the start We are now looking at getting validated for the other 2 DMF standards: Exports vers Joconde en fonction (Export to National Data Base) récolement décennal (Auditing of the collection every 10 years)

Collections Management 2 September 2005 Egyptian Collections National Museum Egyptian Civilisation, Cairo (new - UNESCO funded) Egyptian Museum, Cairo (2009) Grand Egyptian Museum, Cairo (EMu is front runner for this project) Oriental Institute of University of Chicago (new) University of Pennsylvania Museum of Archaeology and Anthropology (nearly implemented)

Collections Management Other new clients Redland Art Gallery, Qld Moreton Bay Museums, Qld (since 2009) Henry Ford Museum and fun park Wandsworth Museum, UK