(Insert name of community) Planning Commission Annual Report

Annual Report Goal Summarize the Planning Commission’s past year in the follow categories…

1. MEMBERSHIP List the planning commission members and their term expiration dates. You can also include their attendance, job details and/or additional notes about their membership.

Members of Planning Commission - 2018 Example Members of Planning Commission - 2018 Member Name Term Start Date Term Expiration Date Notes Phillip Deirk 7/1/2010 7/1/2020 -  

2. MEETINGS List how many times the Planning Commission met in the past year.

Planning Commission Attendance - 2018 Example Planning Commission Attendance - 2018 Member Name Term Start Date Term Expiration Date Attendance Phillip Deirk 7/1/2010 7/1/2020 8/10 Sue Wilson 5/1/2015 5/1/2020 10/10  

3. MASTER PLAN REVIEW Create text based of the following: Include the action plan table from the plan and indicate progress, actions completed, and next year’s priorities Review goals and recommendations of the plan and indicate progress, include goals of the commission that may not be included in the master plan Identify any potential plan amendments to work on for the upcoming year that can be prepared and adopted then incorporated at a later date Use master plan update review table (from the “Master Plan Update Guide”) to decide whether the plan needs to be amended

Example Master Plan The update of the 1998 Master Plan began in early summer 2018. The early stages of the plan included data collection and analysis for the establishment of the existing conditions report. Three surveys, one of which included a spatial mapping survey, was created and nine community workshops held that centered on community assets and issues/concerns. Another important piece for the beginning of this process was the collection and review of other important community planning and engagement work that has been done the last few years, including the above mentioned plans, the Consolidated Plan, and BC Vision. Staff recognizes the amount of time and effort various local agencies have spent on these efforts and will ensure that all relevant information will be reflected in the master plan. The bulk of 2016 was spent compiling all information and crafting a set of initial goals and objectives that will be further discussed with the community.

4. ZONING ORDINANCE AMENDMENTS Create text using the following: Document the section numbers amended and indicate any work in progress Review rezoning requests; indicate location, request description, and status Identify any zoning ordinance updates to undertake in the upcoming year

Example Zoning Ordinance Amendments - 2018 Amended Zoning Ordinance Old Zoning Ordinance Date Amended Notes  

5. DEVELOPMENT REVIEWS Create a table similar to the following examples.

Example Development Review Project Type Location Description Status Recommendation by Legislative Body Date of Submittal Date of Action Site plan review 123 Main Street 3,800 sq. ft. commercial building Approved with Conditions N/A 5/1/2018 5/30/2018  

6. VARIANCES Create a table similar to the following example

Example Variances Variance Type Location Description Status Recommendation by Legislation Date of Submittal Date of Action Setback 123 Main Street 3,800 Sq. Ft. commercial building Approved with conditions N/A 5/20/2018 7/1/2018  

7. ACTIONS BY LEGISLATIVE BODY Review actions taken by the legislative body related to planning and development (the past year) and summarize. If none, address the topic still in the annual report, but state “none” for the section reference.

8. ZONING MAP Review with listed development and rezoning requests to analyze potential trends and summarize. List any approved rezoning. One can use either a table or include a new and old map with changes.

Example Zoning Map - 2018 Amended Zoning Original Zoning Date Amended Notes  

9. TRAININGS Create a table of trainings, a description of them, who attended and the date taken. Additional information can be added for more detail.

Example Training Tracker Member Training Description Date Shared with Other Boards Would Recommend Notes Henrey Emmons RRC Best Practice Training 1-6 Learned about the RRC Best Practices and how to attract investment in our community 8/20/2018 - 8/21/2018 ✓ -  

10. JOINT MEETINGS List any joint meetings, the date and topic of discussion. Joint meetings could consist of development review related boards including but not limited to Planning Commission, Zoning Board of Appeals, Building Board of Appeals, Historic Commission, City Council and staff.

Example

Community Examples City of Midland: https://goo.gl/bZW2JW City of Alpena: https://goo.gl/zYAVbY City of Battle Creek: https://goo.gl/pMf2Rr City of Mount Clemens: https://goo.gl/2SnLSL MEDC Template: https://goo.gl/m5tbHk