2007 Fall Conference CCC Chief Instructional Officers CIOs Ride the Waves of Change October 31 – November 2, 2007 Diane Woodruff, Interim Chancellor Carole Bogue-Feinour Vice Chancellor for Academic Affairs California Community Colleges Good afternoon! Thank you for inviting us and giving us the opportunity to discuss ESL/basic skills in the CA Community Colleges. I will address briefly some steps we’ve taken that will lead to institutionalization of change on a system-wide basis and that will facilitate transformation at each of the colleges. I’ll focus as well on some next steps that in some cases, we’ve already initiated. I’ll also suggest how you can as the Chief Instructional Officers provide much needed leadership for this effort.

System Strategic Plan for the California Community Colleges Road map Common set of goals and directions Framework for all constituencies to work together More precisely, how did we organize for success and implement a structured approach in strategic planning? Essentially, we began with a system wide strategic plan – you’ve seen the strategic plan brochure. If not, I can send you a copy. The strategic plan serves as a roadmap with a common set of goals and directions and provides a framework for all constituencies to work together.

Framework Five Strategic Goals - - provide directions Strategies under each - - present the specific initiatives The plan is framed by 5 Strategic goals with numerous strategies under each.

Goal B Student Success and Readiness B1 Basic Skills as the Foundation for Student Success In the Strategic Plan, Goal B is Student Success and Readiness and the first strategy under that goal is B1 – Basic Skills as the Foundation for Student Success.

Initial Step for Strategy B1 Seek funding for Review of literature and effective practices Faculty/staff development ASCCC, CIO, CSSO and System Office collaboration One of the initial steps for Strategy B1 then was to seek funding for a. Review of Literature and Effective Practices b. Faculty/Staff development Recall that organizing for success calls for resource commitment, change based on evidence and, sharing information, and the structured approach requires articulating what needs to happen and why, getting on board not only key decision makers but those impacted by change, defining desired outcomes, and building systems and people competencies required to effect change. Such an approach, then, required funding for a Lit review and faculty/staff development , and we recognized from the start (initially when raising the graduation requirements for the associate degree) that collaboration of the ASCCC, CIOs, CSSO and SO would be essential. We knew that collaboration would the key to the success of this endeavor.

2006 Budget Act (reallocation of 05-06 basic skills overcap funding as noted) $750,000 Review of Literature ($50,000) Faculty/Staff Development ($700,000) Teaching institute CIO/CSSO Spring Conference, March 2007 20 regional workshops, Spring 2007 through Fall 2007 Curriculum Institute, July 2007 $29,974,000 Allocated to colleges to improve ESL/basic skills and increase student success ($50,000 minimum/district) Just a few words on funding. Initially – we accomplished reallocation of 05-06 basic skills overcap funding – through SO budgeting process for the system. We negotiated inclusion of language in the 06 budget act to realocate those 05-06 funds that were not triggered for allocation to colleges reaching growth targets. Of those funds, $750,000 was taken off the top; $50,000 for the Lit Review and $700,00 for faculty/staff development; for the literature review, we contracted with Mt SAC which subcontracted with the center for Student Success; for faculty development we issued an RFA and granted funds to Foothill College to work with the senate in providing faculty/staff development. Balance allocated to colleges for ESL/basic skills improvement on an ESL/basic skills FTES basis.

06-07 Basic Skills Overcap funds allocated $33.1 million available on ESL/basic skills FTES basis Also, through the budgeting process we paved the way for allocation of 06-07 basic skills overcap funds not triggered for allocation to specific colleges reaching growth targets. These funds were allocated recently, no minimums, based entirely on ESL/basic skills FTES.

07-08 Basic Skills Overcap Funds (redirection of funds) $33.1 million $1.6 million - - faculty/staff development $31.5 million - - for improvement of ESL/basic skills student success ($100,000/college) Allocated on ESL/basic skills FTES basis – two calculations (combined) And System Office prepared a Budget Change Proposal (BCP) requesting on-going redirection of 07-08 overcap funds through the 07-08 budget bill.

Requirements Certification Form July 2007 Action Plan May 2008 Expenditure Plan May 2008 In this case, a different process was stipulated in that colleges had to certify that they would complete self assessment (tool in Lit review) and later submit action and expenditure plan by May 2008. Maybe a big awkward i.e. turning in a plan for funds for the year when its’ almost over – but doing so permits colleges to work on creating 5-year long term goals and placing their 07-08 plans clearly in writing. This time the action and expenditure plan will serve more as a report on what colleges did in 07-08 – but in subsequent years, these plans will be submitted at the start of an academic year.

Next Steps Additional copies of literature review Communications Plan (internal and external) Brochure Assessment Request for Applications (RFA) for $1.6 million for faculty/staff development Next Steps – READ THEM Our Action Plan Group will also address assessment and placement in support of the Consultation Council’s Assessment Task Force charged with making initial recommendations to the BOG in November, 2007.

Basic Skills Professional Development Center On October 5th & 6th, the Carnegie Foundation for the Advancement of Teaching, in Standford, CA hosted a meeting including academic senate representatives, and some program faculty, CIOs, CSSOs, CEOs & SO representatives to discuss a Basic Skills Professional Development Center, what needs it might meet and the features it might contain. Joining us were Richard Sterling of the National Writing Project; Barbara Leigh Smith of the Washington Center for Improving the Quality of Undergraduate Education; and Sandy Drewes of the Kellogg Institute at Appalachian State University. While Rose Asera and Pat Hutchings from the Carnegie Foundation hosted the meeting, a small group including them and Bruce Smith, Bob Gabriner and Erin Denney planned the meeting since San Francisco was the recipient of the grant for this planning effort. This meeting will be followed by 2 more 2-day meetings, one in February and one in May. We will be receiving meeting notes from the October meeting that I will share with you. Physical site and electronic features, a developmental education focus and some link to four-year institutions were discussed. Could link this effort with our professional development funds in the future – needs much further discussion – will bring details to the CIO Board as soon as I receive summary notes. Very exciting meeting with all groups in support of establishing a center.

Budget Change Proposal (BCP) for 08-09 Prepared a BCP for 08-09, (was due August 24th to DOF) The first time we requested new funds for the system 08-09 $50 million (allocated on some ESL/basic skills FTES basis) $10 million for converting adjunct faculty positions to full-time positions and funding ESL/basic skills adjunct faculty office hours. Continued faculty/staff development (additional $1.6 million / $3.2 million total) $1.5 million for a research group to develop a research protocol that would supplement accountability reporting for the community colleges (ARCC)

GOAL Transform programs and services to better serve incoming students Doing so – represents culture change for our system.

Keys to Institutionalizing Change for the System and at Each College Collaboration Champions Culture Shifts Visible support of key decision makers Institutional commitment Evidence based Faculty driven effort – instruction and student services Continued faculty/staff development Funding Change for the System and institutionalizing that change from a statewide perspective relies on collaboration of all major groups, champions on many levels and in various arenas and culture shifts overall. - - will happen through Strategic Planning driving budget development, gaining legislative and other external support, and gaining visible support of decision makers. And internal support and collaboration must be sustained. Our evidence based approach validates efforts at institutions as self assessment occurs and builds a stronger case for gaining internal as well as external support. We need to get all major groups at the colleges involved and to take ownership, using the review of literature which is evidence based and which recommends integration of instruction and student services. And we must keep the effort faculty driven at the colleges across the system. A major key to the success of this effort and its institutionalization is seeking additional funding for implementation. And from a statewide perspective, we must keep constant vigilance. Statewide efforts must move forward in a coordinated manner and we must maintain momentum and enthusiasm. Must communicate our efforts and successes to both internal and external audiences. Doing so will require huge effort, but we need statewide and national recognition, so regular communication will be essential. With sincere commitment , however, to effect change we will succeed.

How CIOs Can Provide Leadership Set The Tone Encourage Collaboration and Change Participate Actively Focus on Effective Practices and Action Plan Support Your BSI Plan Implementation Each of the colleges will rely on you to provide leadership for ESL/basic skills improvement along with your CEO. You must be the champions and set the tone, encourage collaboration and change, and work closely with the CSSOs at your colleges. Clearly, you will have to encourage implementation of some new programs that integrate student services and ESL/basic skills programs and other effective practices described in the review of literature and effective practices. A wealth of information is provided in the review of literature including the self assessment tool. After using this tool, you will need to help your colleges establish 5-year goals and select effective practices for this year and beyond. Then you’ll need to articulate your plans in the very brief action and expenditure plan templates and work to implement the action plans. Your leadership is vital to this effort . While some related efforts can be delegated, your leadership overall cannot. You must be actively involved.

2007 Fall Conference CCC Chief Instructional Officers CIOs Ride the Waves of Change Thank you! Diane Woodruff, Interim Chancellor Carole Bogue-Feinour Vice Chancellor for Academic Affairs California Community Colleges With that I thank you again for this opportunity today.