Doing Business with the City Patricia Armstrong, Senior Purchasing Agent City of West Palm Beach

Doing Business with the City The Procurement Department is responsible for the procurement of goods, services, and construction of the highest quality at the most reasonable cost through fair and open competition

Doing Business with the City Authority to Procure Section 66-32 Authority and Duties of the Procurement Official Procurement Governance Procurement Code - Ordinance No. 4292-10 Chapter 66, 66-1 through 66-184 Florida Statutes and Florida Law US Code Office of Management & Budget (OMB) Uniform Commercial Code (UCC)

Procurement Responsibilities include: Determining procurement methods ITB/RFP/RFQ/Quote Managing the Small Business Program Managing Consultants’ Competitive Negotiation Act (CCNA) Certification Contract Administration Issuing Purchase Orders Ensuring Compliance

Doing Business with the City Small Business Enterprises (SBEs) can register with the City as providers of goods and services Professional consultants in the following fields can pre-qualify for specific City projects Architecture Engineering Landscape Architects Mapping Surveying

Doing Business with the City Formal and Informal Purchases Informal Purchases- Under $50k Request for Quotes Formal- Purchases over $50k Invitation to Bid (ITB) Request for Proposal (RFP) Request for Qualifications (RFQ)

Doing Business with the City Non-competitive Contracts Professional services Creative and performing arts Training Legal/Lobbying services State Contracts

Typical Projects Annual Contracts Goods and Services Utility and Infrastructure Water management Roadways Community Events/Library/Parks and Recreation Training Special Events

Doing Business with the City Solicitations are advertised Palm Beach Post and trade publications Available electronically at the City’s website and on DemandStar http://wpb.org/procurement/bids- solicitations http://www.demandstar.com

Doing Business with the City Know the requirements and standards for solicitations and contracts Does your firm have the required certifications? Does your firm have the necessary experience? Does your firm have the capacity to take on new work? Is your firm responsive and responsible?

Doing Business with the City What does this mean for you? Be aware What’s going on in the City? Be creative Can you help the City perform a service better? Be involved Can you provide a solution?

Doing Business with the City Other opportunities Community outreach events Chamber of Commerce Palm Beach County PBSC Small Business Development Center Trade shows Palm Beach Business Matchmaker Conference NIGP Reverse Trade Show Subcontracting Unsolicited Proposals

Doing Business with the City Questions?