Student Information System (SIS) Report Presentation to the UTFAB November 13, 2012 Bob Engmark, Director, Information Systems Rusty Scott, Executive Associate Director ACNS Chris Seng, Registrar

UTFAB SIS Fall 12 Presentation Agenda SIS Project Background Recent Activities Projects Ahead Staffing Funding update Questions 6/5/2019 UTFAB SIS Fall 12 Presentation

UTFAB SIS Fall 12 Presentation SIS Background: Collaboration with UTFAB began in 2004 Hardware, Software and Staffing for SIS SIS = RAMweb, ARIESweb and more systems Departments across campus rely on SIS Many reasons for change: SSN was used as student PID RAMweb issues, 24 x 7 access and ongoing system outages at peak times More web service options such as new web registration system Degree Audit (GUIDE) on the web Improved/integrated advising support for faculty and students Fewer places to maintain personal data, e.g. addresses 6/5/2019 UTFAB SIS Fall 12 Presentation

UTFAB SIS Fall 12 Presentation SIS Usage Students – 30,647 (Fall 2012 Census Date) Faculty, staff & advisor accounts - 2,700 Applicants and Alumni – 100,000+ Person records in SIS – 900,000+ RAMweb logins, 2011 – 4,060,277 ARIESweb logins, 2011 - 833,831 Transcripts produced in 11/12 – 30,036 Documents scanned – 2,856,996 Degree Audits Reports RAMweb – 228,394 6/5/2019 UTFAB SIS Fall 12 Presentation

RAMweb logins by year (2011 projected) 6/5/2019

Summary of Recent Activities System Upgrades Banner and Oracle upgrades, patches, bug fixes Financial Aid regulatory updates College Opportunity Fund Integration of INTO CSU to SIS International students in English Language programs progressing to be degree seeking students 18 month project to integrate fully to SIS Includes additional services such as Transfort RAMweb and ARIESweb maintenance Long list of tweaks and adjustments UTFAB RAMweb task list (partial) April 2012 – Sept. 2012   Development – complete: ASCSU Elections: development, administration, and reporting INTO student integration (RAMweb and Registration Ready) Updates to AlcoholEdu interface and support for fall 2012 ARIESweb: add numbers to courses when printing in black/white (My Weekly Schedule) Updates to contact information in RAMweb Reg Ready changes for Spring 2013 (TBD) Support for CSU ID verification web site for Transfort (bus passes) Added support for international students – health insurance (SINTL data code) Added support for the INSEXEMPT data code – health insurance Hide COF alerts until June 1 for fall 2012 incoming students New bookstore link for comparing text book prices Ongoing maintenance and support: Alerts: drop/add deadlines, local address, grades, maintenance Misc. support: Alcohol Edu/Haven: Sexual Assault Awareness deployment/holds, invalid text message phone numbers, FAMweb, RAMrecords logins 6/5/2019 UTFAB SIS Fall 12 Presentation

Summary of Recent Activities (cont’d) Integration of RamCT Blackboard with SIS FAMweb Implemented September 2011 Students grant access to parents 124,226 login’s to FAMweb 84,492 authorizations granted by students Weekly schedule: 14,869 Last term’s grades: 13,167 Unofficial transcript: 12,742 eBilling: 43,714 New Components coming soon 1098 T, Financial Aid components Multiple semester view Student Control 124,000 visits to famweb 48000 unique 7895 last month 5917 unique 14,530 external accts 1400 internal eid accts 6/5/2019 UTFAB SIS Fall 12 Presentation

UTFAB SIS Fall 12 Presentation Projects In Progress RAMweb Security audit and redesign Enable self service for directory (email address or phone number) – on hold Electronic request for major, minor (field of study) changes – in progress New Class Schedule interface System upgrades (Ongoing effort!) DARS application to u.achieve Banner 8,5.6 for NSC reporting 6/5/2019 UTFAB SIS Fall 12 Presentation

UTFAB SIS Fall 12 Presentation Staffing Replace RAMweb developer Duties transitioned to most senior developer on staff Hiring process underway Collaboration with recently hired UTFAB web developer UTFAB priority list Staffing contribution from Enrollment and Access, IS and ACNS for analysis to assist UTFAB developer 6/5/2019 UTFAB SIS Fall 12 Presentation

UTFAB SIS Fall 12 Presentation FY 13 Funding Review Funding approved $572,726. University matches UTFAB support 50/50 Any additional costs absorbed centrally Supports SIS software and staffing 6/5/2019 UTFAB SIS Fall 12 Presentation

UTFAB SIS Fall 12 Presentation Summary We appreciate your continued support of the project The UTF and student support provided the original impetus for the project in 2004. The SIS is critical core infrastructure Thank you for your support! 6/5/2019 UTFAB SIS Fall 12 Presentation

UTFAB SIS Fall 12 Presentation Questions… are most welcome. 6/5/2019 UTFAB SIS Fall 12 Presentation