GETTING MORE OUT OF SCOUTBOOK Best Practices and how to use Huguenot Trail Roundtable May 3 @ Powhatan United Methodist Church

Purpose, path, payoff Purpose: Why are we here? Expose volunteers to Scoutbook platform and share learnings from users experiences Path: How are we getting there? Open discussion with a series of topics regarding using Scoutbook Payoff: How does it benefit us? Increased exposure for volunteers and Boy Scouts to Scoutbook information and gain knowledge for increased awareness, increased usage, and increased unit program efficiency (time savings!)

Points of discussion SCOUTBOOK INTRO ADMINISTRATION/UNIT CONTROLS Login UNIT SYNC with my.scouting.org Memberships/Costs ROSTER HOME PAGE ADVANCEMENT Videos QUICK ENTRY Forums FOR PARENTS Directory RESOURCES (Leaders & Parents) REFERENCES Scoutbook Forums MY DASHBOARD Scoutbook on Facebook My Family Grand Canyon Council on Youtube MY UNITS Google MESSAGES SCOUTBOOK MOBILE APP / WEB BROWSER LINKS TO HOME PAGE EVENTS REPORTS

Who uses Scoutbook already? INTRODUCTION Who uses Scoutbook already? What is Scoutbook?

INTRODUCTION What is Scoutbook? Scoutbook is a web application designed for mobile devices. Scoutbook delivers a suite of easy-to-use Web- based tools that are helpful to Scouts, parents and unit leaders. Scoutbook enables units to better communicate, update & track records, track advancement and manage activities, and MORE!!! https://www.youtube.com/watch?v=dNr_mIHXDi8

What can you use Scoutbook for? INTRODUCTION What can you use Scoutbook for?

INTRODUCTION Leaders and Parents alike! What can be the hardest thing to come by? Leaders and Parents alike!

Beside Leaders, who else can use Scoutbook? INTRODUCTION Beside Leaders, who else can use Scoutbook?

INTRODUCTION

Sign on

HOME PAGE My Dashboard Forums Directory Access to your units, family, and other features (More to come in a little bit) Forums Utilize Unit forums for communication and Subscribe to receive updates Ability to search for help with Scoutbook issues, ask general questions Topic specific FAQ Section KEY Ingredient is to SUBSCRIBE to forums in order to be updated with responses Directory BSA Links to Official websites and Councils Includes Boys Life .org site

Home PAGE HELP REFERENCES FAQs Training Videos Terms and Conditions Contacts Us *Know it’s there, but don’t use this as first point of contact* REFERENCES Everything Cub Scout and Boy Scout related from Handbooks Scout Oath, Law, Motto, Basics, Advancements, and Handbook links for purchase from online Scout Shop Examples: https://www.scoutbook.com/mobile/references/

My dashboard My Family My Units Messages Leaders will show all Scouts that they are linked/connected to My Units Access to Pack/Troop information Messages Capability for quick messaging of Leaders, Parents, and Scouts (Troop side) Texting to mobile devices – Leaders and Parents can register phone numbers to receive text updates in case of travelling and event changes Ability to BCC, sometimes preferred sometimes not, Parental preferences not share their email with entire group If not selected will show emails, especially helpful when sharing information with leadership Replies will come to your registered email with Scoutbook Only way to confirm who received messages that were sent is to not check the BCC box Message body Is a non html message service, so only text is available Files/Pictures attachments, Images and files must be included as attachments Be aware of timeouts, type messages in alternate platform (i.e. Word, Outlook) and copy/paste into Scoutbook message box

My dashboard Events Full calendar, upcoming events listing, automated reminders, attendance tracking, RSVPing SUBSCRIPTION to Scoutbook Calendar, when events are created/updated the are automatically uploaded to your primary calendar source, (i.e. Google, Apple, etc.). Can share example afterward if interested. Subscription to Events will not include comments made on events being forwarded to your registered email, must check for these by logging into Scoutbook and going to events page Reports Rosters Trained Leaders Attendance Approvals, Purchasing, and Awarding of Adventures, Ranks, and Badges Percentage completed reports Health Records (not records themselves, but records date) Payments Log/Tracking Activity Logs Custom Reports via Report Builder Awards PO for purchases at local Scout Shop, print and take hard copy for them to keep Does anyone know if it can be emailed/faxed ahead of time to expedite pickups? https://www.scoutbook.com/mobile/dashboard/

Administration / Unit controls Syncing with my.scouting.org A whole other presentation required for that Information can be found via Resources topic coming soon Adding Scouts New Scout sync after initial sync, must have Scout’s registered BSA number with my.scouting.org *Individual syncs must be completed each time a new scout is added Adding Parents and connections Adding Leaders Setting Leaders permissions/connections Pack Roster Connection Manager Advancement Quick Entry Adding Notes Boy Scouts/Parents can input advancements themselves *Requires Troop leader approval after Activity Logs Entry Camping/Hiking/Service https://www.scoutbook.com/mobile/dashboard/admin/unit.asp?UnitID=68686

for Parents Help & Guidance Advancement Tracking Grand Canyon Council Videos on Youtube Parent & Scout specific videos on Scoutbook usage https://www.youtube.com/watch?v=aXgIM2XYnpI Advancement Tracking Awards, rankings, badges, hiking/camping/service activities Helping Scouts enter Advancements Requires setting up permissions with Troops Scoutbook Administrator Shows completion percentages REFERENCES in Scoutbook Find every step needing to be completed through a Scout’s career in scouting

resources FOR ALL: LEADERS, PARENTS, AND SCOUTS Scoutbook Forums Scoutbook on FB https://www.facebook.com/scoutbookcom ***Message this FB page for more immediate responses to Scoutbook questions (requires FB account) Critical updates for Scoutbook policies and guidelines (Like & Save page) Cub Scouts & Boy Scouts on FB Cub Scout Volunteers & Boy Scout Volunteers on FB YouTube *Grand Canyon Council Videos* Includes introductions and tutorials for Leaders and Parents For general purposes, Boy Scouts, & Cub Scouts Google Include term Scoutbook

MOBIle platform Scoutbook is a Mobile platform site Can be converted on mobile phones into a pseudoapp through a mobile browser link Using preferred Web Browser, search for “Scoutbook” Open Scoutbook.com link and go to login Login to Scoutbook Save link to Home Screen either on iPhone or Android devices BSA Eagle Logo will appear and be saved onto your Home Screen to be moved into your Scoutstuff folder with all your other scouting apps/links When tap to open will take you directly to your login page for Scoutbook Scouting App for Parents & Scouts Version of Scoutbook for Parents/Scouts to track and review Scouts acitivities (Beta released 2/28/18