DRAFT May, 2000 PROJECT DOOR STEP II LONDON Coal Pulp & Paper Credit Weather FX & Interest Rates Office Visit- May, 2000 Report Issued- June ___, 2000.

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Presentation transcript:

DRAFT May, 2000 PROJECT DOOR STEP II LONDON Coal Pulp & Paper Credit Weather FX & Interest Rates Office Visit- May, 2000 Report Issued- June ___, 2000 Confidential

DRAFT May, 2000 Project Doorstep II - London Review Highlights Project Objective: We performed an on-site review of processes, procedures and controls that support European Coal, Pulp & Paper, Credit Derivatives, Weather and FX & Interest Rates trading and origination business activities within the London office. Our procedures included interviews with key commercial and operations personnel. We also performed a test of commodity transactions from deal execution through to settlement entries. Team Members: Office Personnel Interviewed: Brent Price Tani Nath - Head of Global Products Operations Jitendra Patel Stuart Staley - Vice President Coal Trading Nicholas Swingler - AA Tim Poullain-Patterson - Global Products Controller Hassaan Majid - AA Rebecca Millerchip - Head of Global Products Coordination Group John Vickers - AA Lisa Kent - Coal Risk Management Rebecca Morrill - AA Debbie Nicholls- Documentation, Coal and Pulp & Paper Socrates Paschalis - AA Cornelia Luptovich- Manager, Coal Logistics Scott Longmore - Coal Logistics Robert Quick - Director, Legal (Coal, P&P) Maya Beyhum - Trade Accounting (Coal, P&P) Steve Kim - P&P trader Martin Holmes - P&P Commercial Head Catherine Woolgar - Weather Trader Michael Nguyen - Weather Risk Management (Houston) Bryan Seyfried - Vice President, Credit Derivatives James New - Head Risk Management, Credit & Weather David Wall - Manager, Credit Derivatives Risk Management Ian Sloman - Head of Settlements, Credit & Weather Gail Hill - Head of Documentation, Credit & Weather Treena MacFarland - FX & Interest Rate Trader Sheila Glover - Senior Director of Global FX & Interest Rate Operations (Houston) Kenny Nichols- Coal Controller Robert Richards- Weather Risk Management (Houston) Hinesh Thakaria- Coal Settlements Project Objective: We performed an on-site review of processes, procedures and controls that support European Coal, Pulp & Paper, Credit Derivatives, Weather and FX & Interest Rates trading and origination business activities within the London office. Our procedures included interviews with key commercial and operations personnel. We also performed a test of commodity transactions from deal execution through to settlement entries. Team Members: Office Personnel Interviewed: Brent Price Tani Nath - Head of Global Products Operations Jitendra Patel Stuart Staley - Vice President Coal Trading Nicholas Swingler - AA Tim Poullain-Patterson - Global Products Controller Hassaan Majid - AA Rebecca Millerchip - Head of Global Products Coordination Group John Vickers - AA Lisa Kent - Coal Risk Management Rebecca Morrill - AA Debbie Nicholls- Documentation, Coal and Pulp & Paper Socrates Paschalis - AA Cornelia Luptovich- Manager, Coal Logistics Scott Longmore - Coal Logistics Robert Quick - Director, Legal (Coal, P&P) Maya Beyhum - Trade Accounting (Coal, P&P) Steve Kim - P&P trader Martin Holmes - P&P Commercial Head Catherine Woolgar - Weather Trader Michael Nguyen - Weather Risk Management (Houston) Bryan Seyfried - Vice President, Credit Derivatives James New - Head Risk Management, Credit & Weather David Wall - Manager, Credit Derivatives Risk Management Ian Sloman - Head of Settlements, Credit & Weather Gail Hill - Head of Documentation, Credit & Weather Treena MacFarland - FX & Interest Rate Trader Sheila Glover - Senior Director of Global FX & Interest Rate Operations (Houston) Kenny Nichols- Coal Controller Robert Richards- Weather Risk Management (Houston) Hinesh Thakaria- Coal Settlements

DRAFT May, 2000 Project Doorstep II - London Observations EFFECTIVE CONTROLS Trading P&L and positions reported to Enron management in Houston on a daily basis. FX/ Interest Rate Trading reports to Houston and is managed in a centralised manner. Credit Trading Commercial, Risk Management, Documentation, Tax and Legal personnel have considerable experience in Credit Trading and are very knowledgeable about the business. Formalised monthly reconciliation between Right Angle and Tagg with respect to physical coal deals. All contracts which are not in English have been translated into English by qualified personnel. EFFECTIVE CONTROLS Trading P&L and positions reported to Enron management in Houston on a daily basis. FX/ Interest Rate Trading reports to Houston and is managed in a centralised manner. Credit Trading Commercial, Risk Management, Documentation, Tax and Legal personnel have considerable experience in Credit Trading and are very knowledgeable about the business. Formalised monthly reconciliation between Right Angle and Tagg with respect to physical coal deals. All contracts which are not in English have been translated into English by qualified personnel.

DRAFT May, 2000 Project Doorstep II - London Observations

DRAFT May, 2000 Project Doorstep II - London Observations

DRAFT May, 2000 Project Doorstep II - London Observations

DRAFT May, 2000 Project Doorstep II - London Observations

DRAFT May, 2000 Project Doorstep II - London Observations

DRAFT May, 2000 Project Doorstep II - London Observations

DRAFT May, 2000 Project Doorstep - London Observations AREAS FOR FURTHER REVIEW Interest Rates/FX aggregation & management process Booking of physical coal options Inventory Tracking capabilities for Coal Credit Aggregation process Valuation model review and booking methodology for new Credit products Transition of European Weather Trading to Oslo on July 1 AREAS FOR FURTHER REVIEW Interest Rates/FX aggregation & management process Booking of physical coal options Inventory Tracking capabilities for Coal Credit Aggregation process Valuation model review and booking methodology for new Credit products Transition of European Weather Trading to Oslo on July 1

DRAFT May, 2000 Project Doorstep II - London Deal Test Overview

DRAFT May, 2000 Coal - Key attributes tested Deal Capture Authorized trader Deal ticket sign off Deal details agree to TAGG Documentation Confirmation creation date Time taken to create contract since trade date Authorized signatory Counterparty approval date Contract agrees to deal ticket and TAGG Logistics: Physical Deals only Bill of Lading agrees to Right Angle Bill of Lading agrees to Coal Inventory Management System (CIMS) Bill of Lading agrees to TAGG Settlement/ Accounting process Invoice/ Validation Sheets agrees to Right Angle(physical deals only) Counterparty Invoice agrees to Validation Sheet (purchases only) Invoices/ Validation Sheets agree to deal ticket data Deal ticket data agrees to LOM AR/AP entry Physical evidence of cash Coal - Key attributes tested Deal Capture Authorized trader Deal ticket sign off Deal details agree to TAGG Documentation Confirmation creation date Time taken to create contract since trade date Authorized signatory Counterparty approval date Contract agrees to deal ticket and TAGG Logistics: Physical Deals only Bill of Lading agrees to Right Angle Bill of Lading agrees to Coal Inventory Management System (CIMS) Bill of Lading agrees to TAGG Settlement/ Accounting process Invoice/ Validation Sheets agrees to Right Angle(physical deals only) Counterparty Invoice agrees to Validation Sheet (purchases only) Invoices/ Validation Sheets agree to deal ticket data Deal ticket data agrees to LOM AR/AP entry Physical evidence of cash Project Doorstep II - London Attributes

DRAFT May, 2000 Project Doorstep II - London Deal Test Findings Coal -Summary of test findings 12 deals were selected for detailed testing; selection included physical coal deals, financial freight deals and physical freight deals. Summary of findings No deal tickets available for 2 deals Broker details omitted from deal ticket for 2 deals No formal evidence of approval by Legal for all deals TAGG is limited to USD currency prices only TAGG is limited to $/tonne volumes only Deal start and end dates not stated on 1 deal ticket No signed Counterparty Confirmations for 2 deals Payment authorisation not signed by Head of Global Product Settlements Group for 4 deals No List of Authorised Coal Traders Coal -Summary of test findings 12 deals were selected for detailed testing; selection included physical coal deals, financial freight deals and physical freight deals. Summary of findings No deal tickets available for 2 deals Broker details omitted from deal ticket for 2 deals No formal evidence of approval by Legal for all deals TAGG is limited to USD currency prices only TAGG is limited to $/tonne volumes only Deal start and end dates not stated on 1 deal ticket No signed Counterparty Confirmations for 2 deals Payment authorisation not signed by Head of Global Product Settlements Group for 4 deals No List of Authorised Coal Traders

DRAFT May, 2000 Project Doorstep II - London Deal Test Findings Coal -Summary of test findings (Continued) Input of deal ticket information to TAGG is not on a timely basis for 2 deals TAGG backdated by 1 day to ensure deal included in the P&L pre-year end for 1 deal Contract creation date is before deal ticket date for 1 deal Contract created on an untimely basis for 1 deal Price per deal ticket booked prudently and does not agree to price per contract Coal -Summary of test findings (Continued) Input of deal ticket information to TAGG is not on a timely basis for 2 deals TAGG backdated by 1 day to ensure deal included in the P&L pre-year end for 1 deal Contract creation date is before deal ticket date for 1 deal Contract created on an untimely basis for 1 deal Price per deal ticket booked prudently and does not agree to price per contract

DRAFT May, 2000 Pulp & Paper - Key attributes tested Deal Capture Authorized trader Deal ticket sign off Deal details agree to TAGG Documentation Confirmation creation date Time taken to create contract since trade date Authorized signatory Counterparty approval date Contract agrees to deal ticket and TAGG Settlement/ Accounting process Invoice/ Validation Sheets agrees to Right Angle(physical deals only Counterparty Invoice agrees to Validation Sheet (purchases only) Invoices/ Validation Sheets agree to deal ticket data Deal ticket data agrees to LOM AR/AP entry Physical evidence of cash Pulp & Paper - Key attributes tested Deal Capture Authorized trader Deal ticket sign off Deal details agree to TAGG Documentation Confirmation creation date Time taken to create contract since trade date Authorized signatory Counterparty approval date Contract agrees to deal ticket and TAGG Settlement/ Accounting process Invoice/ Validation Sheets agrees to Right Angle(physical deals only Counterparty Invoice agrees to Validation Sheet (purchases only) Invoices/ Validation Sheets agree to deal ticket data Deal ticket data agrees to LOM AR/AP entry Physical evidence of cash Project Doorstep II - London Attributes

DRAFT May, 2000 Project Doorstep II - London Deal Test Findings Pulp & Paper -Summary of test findings All 16 deals were selected for detailed testing; all deals are financial Contract date pre-dates deal ticket date for 2 deals Deal ticket date is after deal start date for 1 deal No deal ticket for 2 deals and Enron contracts do not state whether deals are buys or sells No TAGG records for 1 deal No formal documentation of the error/cancellation and subsequent re-booking by Houston for 1 deal tested Trade date per deal ticket is different to trade date on Enron confirmation for 1 deal No formal documentation of Legal approval for all deals ENA signed confirmation returned over 4 months after contract creation date for 1 deal Interchangeable use of Enron entity abbreviated names Pulp & Paper -Summary of test findings All 16 deals were selected for detailed testing; all deals are financial Contract date pre-dates deal ticket date for 2 deals Deal ticket date is after deal start date for 1 deal No deal ticket for 2 deals and Enron contracts do not state whether deals are buys or sells No TAGG records for 1 deal No formal documentation of the error/cancellation and subsequent re-booking by Houston for 1 deal tested Trade date per deal ticket is different to trade date on Enron confirmation for 1 deal No formal documentation of Legal approval for all deals ENA signed confirmation returned over 4 months after contract creation date for 1 deal Interchangeable use of Enron entity abbreviated names

DRAFT May, 2000 Credit - Key attributes tested Deal Capture Authorized trader Deal ticket sign off Deal ticket details agree to Control Sheet Documentation Confirmation creation date Time taken to create contract since trade date Authorized signatory Counterparty approval date Date of approval by Legal Contract agrees to deal ticket Settlement/ Accounting process Invoice agrees to contract payment terms Counterparty Invoice agrees to Validation Sheet (purchases only) Invoices/ Validation Sheets agree to deal ticket data Deal ticket data agrees to LOM AR/AP entry Physical evidence of cash Credit - Key attributes tested Deal Capture Authorized trader Deal ticket sign off Deal ticket details agree to Control Sheet Documentation Confirmation creation date Time taken to create contract since trade date Authorized signatory Counterparty approval date Date of approval by Legal Contract agrees to deal ticket Settlement/ Accounting process Invoice agrees to contract payment terms Counterparty Invoice agrees to Validation Sheet (purchases only) Invoices/ Validation Sheets agree to deal ticket data Deal ticket data agrees to LOM AR/AP entry Physical evidence of cash Project Doorstep II - London Attributes

DRAFT May, 2000 Credit -Summary of test findings All 13 deals were selected for detailed testing; all deals are financial Contract Confirmations not signed by Counterparty for 5 deals. The initial payment date per deal ticket does not agree to contract for 5 deals. Payment not entered on LOM for 1 deal. No invoicing procedure has been planned for payments due to Enron. No trade date field on Credit derivative deal tickets. Invoice date per LOM is different to actual invoice date for 2 deals. Trade date per Counterparty Confirmation does not agree to trade date per Excel deal database for for 9 deals. The first credit derivative trade was not captured onto Excel deal database. Credit -Summary of test findings All 13 deals were selected for detailed testing; all deals are financial Contract Confirmations not signed by Counterparty for 5 deals. The initial payment date per deal ticket does not agree to contract for 5 deals. Payment not entered on LOM for 1 deal. No invoicing procedure has been planned for payments due to Enron. No trade date field on Credit derivative deal tickets. Invoice date per LOM is different to actual invoice date for 2 deals. Trade date per Counterparty Confirmation does not agree to trade date per Excel deal database for for 9 deals. The first credit derivative trade was not captured onto Excel deal database. Project Doorstep II - London Deal Test Findings

DRAFT May, 2000 Weather - Key attributes tested Deal Capture Authorized trader Deal ticket sign off Documentation Confirmation creation date Time taken to create contract since trade date Authorized signatory Counterparty approval date Date of approval by Legal Contract agrees to deal ticket Settlement/ Accounting process Invoice agrees to contract payment terms Counterparty Invoice agrees to Validation Sheet (purchases only) Invoices/ Validation Sheets agree to deal ticket data Deal ticket data agrees to LOM AR/AP entry Physical evidence of cash Weather - Key attributes tested Deal Capture Authorized trader Deal ticket sign off Documentation Confirmation creation date Time taken to create contract since trade date Authorized signatory Counterparty approval date Date of approval by Legal Contract agrees to deal ticket Settlement/ Accounting process Invoice agrees to contract payment terms Counterparty Invoice agrees to Validation Sheet (purchases only) Invoices/ Validation Sheets agree to deal ticket data Deal ticket data agrees to LOM AR/AP entry Physical evidence of cash Project Doorstep II - London Attributes

DRAFT May, 2000 Weather -Summary of test findings All 4 deals were selected for detailed testing; all deals are financial For 2 out of 4 deals, no invoices had been sent out to the counterparties. At the time, there was no Settlements function for the weather transactions. Invoices had been subsequently created for these deals for back-up purposes. For 1 deal, the premium from the counterparty was paid in April but the due date was 4 months earlier. Another premium, due from the counterparty in January, remains outstanding. Its status was only discovered as a result of the testing. For 2 trades, trade dates in the risk book were different from the trade dates on the confirmations and deal tickets The details of the last 3 trades were not entered in LOM until 31/05/00. The templates used for confirmations by the US and the UK are not identical. Confirmations were not dated by the legal department in all 4 deals and was not dated by the counterparty in 2 trades. The deal ticket was not signed by the trader for 3 trades. Weather -Summary of test findings All 4 deals were selected for detailed testing; all deals are financial For 2 out of 4 deals, no invoices had been sent out to the counterparties. At the time, there was no Settlements function for the weather transactions. Invoices had been subsequently created for these deals for back-up purposes. For 1 deal, the premium from the counterparty was paid in April but the due date was 4 months earlier. Another premium, due from the counterparty in January, remains outstanding. Its status was only discovered as a result of the testing. For 2 trades, trade dates in the risk book were different from the trade dates on the confirmations and deal tickets The details of the last 3 trades were not entered in LOM until 31/05/00. The templates used for confirmations by the US and the UK are not identical. Confirmations were not dated by the legal department in all 4 deals and was not dated by the counterparty in 2 trades. The deal ticket was not signed by the trader for 3 trades. Project Doorstep II - London Deal Test Findings