REVENUE INCOME EVENTS & FUNDRAISING RAISING FUNDS.

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Presentation transcript:

REVENUE INCOME EVENTS & FUNDRAISING RAISING FUNDS

BUSINESS PLAN REVENUE INCOME EVENTS

PROCEDURES

PRIOR TO RIE FOUR weeks-submit PURCHASE REQUEST if any merchandise/material is needed for fundraiser Five business days submit: RIE REQUEST FORM BUSINESS PLAN INVENTORY RESERVATION & LOG LAST business day prior to fundraiser pick up: Cash box Receipt book Till fund Inventory Tickets

DURING THE RIE Complete a RECONCILIATION FORM Update the INVENTORY REQUEST AND LOG Follow the INVENTORY, CASH HANDLING AND SALES POLICIES

AFTER THE RIE Complete the RESULTS FORM Make an appointment with Administration and return within ONE business day of the RIE: Cash box Receipt book Till fund Unsold inventory items and tickets Forms (Reconciliation Form, Inventory Reservation and Log, Results Form)

POLICIES

INVENTORY Ship ordered merchandise to UREC University Recreation-Club Sports 155 N. Stadium Drive HPER 225 Fayetteville, AR Administration will complete inventory with UREC system Pick up merchandise and/or tickets ONE business day prior to RIE and return items ONE business day after fundraiser

CASH HANDLING Keep RIE monies separate from personal monies Inventory/Fund Manager-one at a time DOCUMENT…DOCUMENT…DOCUMENT all exchanges of monies Use a locked cash drawer

SALES PROCEDURES-CASH Accept cash ONLY when an official receipt can be produced Count coins if packaged/strapped Reconcile monies at the end of each shift and DOCUMENT on RECONCILIATION FORM Make sure inventory matches cash on hand Return all monies and till fund ONE business day after completion of fundraiser

SALES PROCEDURES-CHECK Make payment to the University of Arkansas with club name in check memo line Endorse checks immediately with provided Club Sports stamp Make sure each check has the following information: Customers name Local address Telephone number Routing number Check number Student, employee, or other identification number Verify identity of each check with photo-id Never accept a post-dated check, IOUs, or third party checks

SALES PROCEDURES-RECEIPTING Receipts must be pre-numbered and issued in sequential order Must contain the following information: Date issued Receipting cashier (Inventory/Fund Manager) Name of payer Net amount received Sufficient info to identify purpose of payment Form of payment (check or cash) Give top copy to payer, retain bottom copy Never alter receipts-always VOID them Never issue a receipt for a zero or negative net amount

SALES PROCEDURES-TICKETING Tickets may be used in lieu of receipt for admission Complete both portions of ticket. Retain kept portion of ticket and return to Administration

FUNDRAISING EVENT

DIFFERENCES BETWEEN EVENTS Fundraising Event Cannot give any goods/services in exchange for money Checks must be written to University of Arkansas Foundation Inventory Reservations and Give-Away Log does not need to be completed if no items will be given away during the event

REMEMBER All money, receipts, inventory, and forms MUST be returned within one business day of the event. All events must be approved first before any type of advertising can begin. Plan ahead for events and give yourself enough time to organize the event and purchase any needed supplies/merchandise.

QUESTIONS?