Clinical Research Patient Registration Step One: GENERAL REGISTRATION Registering New Patients: All research participants enrolled in an applicable clinical research study conducted at UTHealth must have a medical record number (MRN) in GE Centricity/AllScripts. STEP TWO: RESEARCH REGISTRATION (“RESEARCH FLAG”) Flagging the patient as a “Research Participant” in GE will automatically interface to ALLSCRIPTS All Clinicians will know patient is participating in a research study Biller/Coders will use additional caution entering charges The key words here are “Dictates clinical Care” If the study clearly defines what is to be expected during routine care, then

Clinical Research Patient Registration Does your patient already have an MRN in GE/Allscripts? No: Follow clinic procedures for registering new patients. Yes: Great! skip to step 2 “Research Flag”. The key words here are “Dictates clinical Care” If the study clearly defines what is to be expected during routine care, then

Research Participant Flag Open patient record in GE Left Menu: Patient Service The key words here are “Dictates clinical Care” If the study clearly defines what is to be expected during routine care, then Click on Demographics

Research Participant Flag Research Flag interfaces to Allscripts Check Research Box On study Date (Typically the Date Consent signed) Off Study Date (Estimated completion date) Patient Services screen in GE/ Click on “Demographics” link

Clinical Research Patient Registration Clinical Research Participant Flagging Research Coordinators interested in training can go through GE Centricity Class Track for registration and scheduling. To view provider schedules, attend the Allscripts training program. Options for registering and scheduling participants: There are several resources to register a participant and schedule a visit, including, but not limited to: 1. Research staff, if they have access to GE Centricity. Coordinators interested in training can go through GE Centricity Class Track for registration and scheduling. To view provider schedules, attend the Allscripts training program. 2. Practice Manager or designee at the clinic where the research is being conducted 3. UTP Call Center 4. Departmental representative responsible for research participant registration 5. Clinical Research Unit (CRU)

Clinical Research Patient Registration-MHH Note: If patients are to be seen at Memorial Herman Hospital or Memorial Herman Clinics: MMH Patient Registration Form should be completed and submitted to MHH Patient Access Representative (PARs) *Call CRF with any questions at 713-500-3073 The key words here are “Dictates clinical Care” If the study clearly defines what is to be expected during routine care, then

Clinical Research Patient Registration-MHH SPA WEBSITE “Tools & Resources”> “Forms and Templates”