Defense Civilian Payroll System (DCPS) Accounting Tammy Warren DFAS-IN Accounting Operations, Accounting Systems March 27, 2018 Integrity - Service - Innovation

Debts and Accounting Details All DCPS Gross Pay Files are stored in ODS Cleveland Disbursing verify that files received. Recon completed in Civilian Pay certification and balancing Debts are reported on the Accounts Receivable file if the Master Employee Record (MER) has an active status in DCPS and as long as the Debt Record does not have stop IDC of ‘I’ (invalid), ‘P’(paid) or ‘U’ (uncollectable) DCPS does not require LOAs for X debts in the Debt Module DCPS does not validate the LOAs received from 2481s Q Debts DCPS verifies accounting elements against the DCPS Accounting Validation Table 6/6/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Agenda DCPS Accounting Screens Employing Activity Table Organization Accounting Table Employee Accounting Classification Changes to Lines of Accounting (LOA) in DCPS CSR input directly into DCPS Real time update Access to LOA update Personnel Interface affects LOA’s Personnel does not interface the LOA Change in Employing Activity and/or Organization Codes Interface File (Example GFEBS) Directly impacts employee LOA Effective date is always current pay period Effects of using GFEBS Interface File 6/6/2019 Integrity - Service - Innovation

DCPS Accounting Screens Three Levels of Accounting Employing Activity (UIC) Table Mandatory Highest Level Used as a default when there are no other LOA’s Affects all employees within the UIC Organization Table Optional 2nd level if no employee LOA Uses as a default when there are no employee LOA’s Affects all employees within the Organization Employee Accounting Classification 1st LOA DCPS will look for 6/6/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Changes to LOAs in DCPS CSR Direct Input Manually sign into DCPS Employee Data Menu Employee Accounting Classification Input SSN Input effective date and end date Input LOA V12-2F EMPLOYEE ACCOUNTING CLASSIFICATION 08/21/14 EMPLOYEE ID XXX XX XXXX EMPLOYEE NAME DUCK DONALD DATE EFFECTIVE DATE END DEPARTMENTAL REPORTER ACCOUNTING ACTIVITY DEPT CODE/AGENCY # TRANSFER DEPARTMENT FISCAL YEAR BASIC SYMB/FUND LIMITATION/SUBHEAD FY R/O IDC Y FUND CODE/SUB STA ASN/OBAN/BCN/HRS PGM/BUDGET YEAR OAC/DUTY STA MFP/BPAC/PROJ CD/SABOC PEC/AMT RC/CC/FCP ESP EEIC SHRED ASSIGNED: JOB ORDER COST CENTER PERF CODE 6/6/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Changes to LOAs in DCPS Personnel Interfaces (SF-50 Misconceptions) Does not pass accounting data Does not update accounting classification screens Can AFFECT the employee accounting classification Change in UIC Code Change in Organization Code Cannot update accounting tables 6/6/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Changes to LOAs in DCPS Interface Changes (for example GFEBS) Only updates employee LOA’s Defaults to current pay period effective date if changes are processed before Wednesday after pay date. This was changed in GFEBS to allow any effective date . Retro Processing will only occur if a personnel action or time card change is processed back to a past effective date Cannot update accounting table 14 6/6/2019 Integrity - Service - Innovation Corr eff 9/22/14

2018 Month of April Pay Period Calendar   1 2 3 4 5 6 7 8 9 10 11 12 Payday 13 14 PPDE 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Integrity - Service - Innovation

Integrity - Service - Innovation Point of Contacts Michelle Jennings DFAS-IN Accounting Operations, Accounting Systems Directorate michelle.l.jennings2.civ@mail.mil (317) 212-7039 Tammy Warren Tammy.l.warren12.civ@mail.mil (317) 212-4344 What we can do for you : Mass updates of over 100 changes Correct Default LOA’s Rosters of your people with LOA’s Employee Pay histories and Gross Pay file copies Can supply this in excel or .txt files 14 6/6/2019 Integrity - Service - Innovation Corr eff 9/22/14

Integrity - Service - Innovation Questions 6/6/2019 Integrity - Service - Innovation