The Match, ERAS/Residency Applications, and Transitions Class of 2020 workshop May 29, 2019 Dr. Hilit F. Mechaber Associate Dean for Student Services

ERAS and Application Specifics Today’s Goals Making the Transition Timeline Review ERAS and Application Specifics

Take the process ONE STEP AT A TIME…. YOU CAN DO THIS!!!! Take the process ONE STEP AT A TIME….

94.3% match into PGY1 http://www.nrmp.org/wp-content/uploads/2018/04/Main-Match-Result-and-Data-2018.pdf

PRIOR TOPICS The 5-Step Race Types of Positions The “Match” Couples Data Review MSPE Guidelines Resources

Timelines and Deadlines

Timeline Specialty choice Externships NOW Specialty choice Determine what type of Match is involved Start creating lists of programs Externships Request Letters of Recommendation Connect with Specialty Faculty Mentors

Timeline NOW Utilize Resources Careers in Medicine www.aamc.org/cim Strolling through the Match Roadmap to Residency FREIDA, ERAS, NRMP, USMLE Office of Professional Development and Career Guidance

Timeline May - June Work on application materials Curriculum vitae Personal statement Prepare for Standardized Video Interview EMED Applicants

Timeline May - August Meet with Advising Deans Con’t to request letters of recommendation Schedule/modify externships Review Junior Clerkship evaluations! Register with NRMP, ERAS and/or other matching programs/EARLY match deadlines Deadline for SVI completion: July 15 Register for USMLE Step 2 CS, CK

Timeline September - December Complete applications (SEPT 15) and all support materials Confirm receipt of letters of recommendation (ideally Oct 1) MSPE released to all programs: October 1 Schedule and start interviewing Complete early match rank order lists

Timeline January - February March Submit rank order list to NRMP (Main Match) Finish interviews Early and Military Match results released March Match results released SOAP Match Day Celebration!

IMPORTANT Participants in the Early Match should also register for the Main Match. Some early match specialties require a PGY-1 preliminary year Main Match can serve as an effective backup strategy

Application Process

Presenting Yourself Your Photograph Personal Statement Interview Externships SOCIAL MEDIA PROFILE

Photographs Convey your professionalism/professional appearance If you have concerns: discuss with Advising Dean Biomed/Library- $25 ERAS photo/$25 Grad Photo TAKE BOTH AT SAME TIME!!! Please don’t NO SHOW for your appointments

TRY AGAIN!

Photograph Instructions ONLINE…. http://mededu.miami.edu/contact-us/professional-development-and- career-guidance/prepare-for-residency

How others present YOU Letters of Recommendation Medical Student Performance Evaluation (MSPE) aka “Dean’s Letter”

Letters of Recommendation BEST: Docs you have worked with CLINICALLY Level of involvement in clinical care more important than length of time University faculty preferred No personal letters from family friends Ask now! ASK while on Externships

https://www. aamc. org/download/473238/data/myerasresidencyuserguide https://www.aamc.org/download/473238/data/myerasresidencyuserguide.pdf

Letters of Recommendation (LoR) Portal https://www.aamc.org/download/286098/data/lorp_ug.pdf

LoR Direct Uploads You will create LoR Entries; 4 letters per program Same writer can write for different specialties – you will designate Specialty designation of letter is NOT visible to programs Can designate PD or Chair if applicable You will CONFIRM for UPLOAD Once CONFIRMED, you will generate Letter Request Form Once you confirm a writer you cannot change it, but you do NOT have to assign that letter NOTE: students on LOA can still request letters through ERAS 2021 – will get a new LIMITED USE token for the following year

MSPE PERFORMANCE evaluation, NOT a letter of recommendation Includes: Summary of PreClinical and Clinical Grades, academic strengths and any difficulties Professionalism Noteworthy Characteristics about YOU

Noteworthy Characteristics

MSPE Summary Discuss specifics with your Advising Dean Want to highlight your strengths Need to be aware of your weaknesses: use MOCK INTERVIEW to prepare to discuss any difficulty Overall descriptor based on performance not personal opinions You will read your MSPE

Personal Statement Why you chose your specialty? Why YOU? Explain your commitment to that specialty Goals for your future

P Statement DO’s Start EARLY! Determine which skills/traits you posses that selection committees are seeking Identify your marketable attributes Identify attributes to emphasize in your personal statement Outline your statement paragraph by paragraph (5 or 6), one page Write a topic sentence for each paragraph Write the first draft: Use forceful, active, varied, and understandable sentences

P Statement DO’s Get feedback! Attempt to keep this to ONE page, proper grammar ERROR-FREE: Proof and proof again for grammar, spelling, and typos. Stand out from the crowd!! Include information not found anywhere else on your application Elaborate on personal issues: life-changing experiences, goals, expectations Communicate your uniqueness to the reader

P Statement DON’Ts Don’t write about why you want to be a DOCTOR Don’t tell the specialist why s/he should become that type of doctor – remember this is about YOU, not the SPECIALTIY Don’t describe why you did NOT choose OTHER professions Avoid overused clichés

P Statement DON’Ts Don’t exaggerate words and phrases (always, for as long as I can remember) Don’t make your statement a prose version of your CV Don’t sound too idealistic, lest it be mistaken for you seeming too naïve Don’t sound too rigid in listing extremely specific career plans Don’t criticize other professions or physicians

P Statement DON’Ts We do NOT RECOMMEND paying for a service to WRITE this for you! DO NOT waste your money Work on this early Advising Deans and others can and should review it

May be time limited in the summer months CALL 305-284-2956 to schedule DO NOT SCHEDULE ONLINE Prior student use = good feedback https://english.as.miami.edu/writing-center/index.html

Interview Do your homework Learn about programs READ everything you can Prepare for questions MOCK INTERVIEWS; HIGHLY recommended, sign up in Dr. H Mechaber’s office Future workshop NOTE: SOME OTHER SPECIALTIES MAY REQUIRE ONLINE VIDEO INTERVIEWS EMED – SVI; ORTHO; SOME OB/GYN Programs, perhaps others

INTERVIEW OFFERS (and chaos) Accept the challenge Plan to the best of your ability Schedules will change Work with your clerkship directors and COMMUNICATE Review frequently with your deans and advisors ADVOCATE for yourself

https://students-residents. aamc https://students-residents.aamc.org/attending-medical-school/how-apply-residency-positions/applying-residencies-eras/ /

Components of ERAS MyERAS is the website where applicants complete their MyERAS Application, select programs to apply to, and assign documents to be received by programs. DWS is the software used by the Designated Dean's Office. From this software, medical school staff create the ERAS electronic token that applicants use to access MyERAS. They also use this system to scan and attach supporting documents to the application, such as medical school transcripts and the MSPE.These documents are then transmitted to the ERAS PostOffice.

Components of ERAS PDWS is the ERAS software used by program staff to receive, sort, review, evaluate, and rank applications. LoRP a tool that enables LoR Authors and administrative users to upload letters directly to ERAS. ERAS PostOffice is the central bank of computers that transfer the application materials from applicants and their designated dean's office to residency programs.

How ERAS Works Applicants receive an electronic token from their Designated Dean's Office (Marta Bergez) and use it to register with MyERAS – June 6 goes live Applicants complete their MyERAS application, select programs, assign supporting documents, and transmit their application to programs. Schools receive notification of the completed application, and start transmitting supporting documents: transcripts, MSPE. Examining boards receive and process requests for score reports. Programs contact the ERAS PostOffice on a regular basis to download application materials.

Application Process Guideline Research/Contact programs of interest to find out their requirements and deadlines Once you receive token, you can Register on MyERAS or your current access will EXPAND Create your Profile and MyERAS Application You will upload docs, school will upload, letters will be uploaded by writers Register for your Match SEPARATELY

Fees Number of programs per specialty Base Fee 1-10 Programs $99 Applications 11-20 $14 each Applications 21-30 $18 each Applications >30 $26 each USMLE Transcript one time fee $80, flat rate

Nonpayment If payment is not received in a timely manner, ERAS may withdraw your application from each program to which you applied. If your account remains unpaid prior to SOAP, you will be locked out of the ERAS system and denied access to the system to apply to programs during the SOAP period.

USE THIS!

Components of a MyERAS Application MyERAS application (1) – YOU Personal statement (1) – YOU Photograph (1) – YOU Letters of Recommendation (4) – LETTER WRITERS UPLOAD, YOU Ask and CONFIRM them Exam transcript (1)USMLE – You request from NBME Medical School Transcript (1) – SCHOOL to ALL Medical Student Performance Evaluation (MSPE) (1) – SCHOOL to ALL

The MyERAS Application Experiences Use your best judgment and ASK Don’t need a REASON for LEAVING if it’s self explanatory Order does not matter: ERAS sorts Chronologically CV option will be available for viewing but same as experiences

The MyERAS Application WORK: clinical/teaching experience RESEARCH: describe your exp but articles go in PUBLICATIONS VOLUNTEER: extracurriculars/ committee work

The MyERAS Application You will be asked to CONFIRM before you CERTIFY and SUBMIT. ONCE SUBMITTED = NO CHANGES to application itself Can Add BLS, Gold Humanism Society Can Add AOA in time for Sept 15th deadline QUEUE of APPLICATIONS, can finish ahead of time

The MyERAS Application Activities organized by DATE Like AMCAS process Follow Directions for Presentations and Publications PROOFREAD NO FORMAL CV is used

USMLE Score Release You will authorize FIRST transmission of your USMLE transcript to programs you apply to IF/WHEN there is a new score you will have to manually RETRANSMIT your transcript - on the DOCUMENTS/USMLE Tab; retransmits to ALL DATE UPDATES for STEP 2 CK – know the timeline

USMLE Score Release

Early Match and Military Review process with Marta Bergez, Registrar OPHTHO see CAS Application Information ONLINE Military –Marta will work through MODS and ensure documents are sent Air Force: http://www.afms.af.mil/physicianeducationbranch/ Army: http://www.mods.army.mil/medicaleducation/ Navy: http://www.med.navy.mil/sites/nmpdc/professional- development/SitePages/Graduate%20Medical%20Education%20Overview.aspx

NRMP Application Process Registration/Pay Fee USER GUIDE ONLINE www.nrmp.org Couples: review information Verification of credentials Ranking

USE DATA & RESOURCES!

HOW MANY PROGRAMS TO APPLY TO? http://www.nrmp.org/match-data/main-residency-match-data/

http://www.nrmp.org/wp-content/uploads/2018/06/Charting-Outcomes-in-the-Match-2018-Seniors.pdf

http://www.nrmp.org/wp-content/uploads/2018/06/Charting-Outcomes-in-the-Match-2018-Seniors.pdf

http://www.nrmp.org/interactive-charting-outcomes-in-the-match/

http://www.nrmp.org/interactive-charting-outcomes-in-the-match/

https://www.nrmp.org/wp-content/uploads/2018/07/NRMP-2018-Program-Director-Survey-for-WWW.pdf

Texas STAR Program

http://www. mededu. miami http://www.mededu.miami.edu/contact-us/professional-development-and-career-guidance/match-information

FREIDA to Search for Programs Fellowship and Residency Electronic Interactive Database (FREIDA) a database containing information on approximately 7,500 graduate medical education programs that are accredited by the Accreditation Council for Graduate Medical Education (ACGME), as well as on 200 combined specialty programs. http://www.ama-assn.org/ama/pub/education-careers/graduate- medical-education/freida-online.page

Useful Resources NRMP RESOURCES Charting Outcomes in the Match 2018 http://www.nrmp.org/wp-content/uploads/2018/06/Charting-Outcomes-in-the- Match-2018-Seniors.pdf 2018 Program Director Survey https://www.nrmp.org/wp-content/uploads/2018/07/NRMP-2018-Program- Director-Survey-for-WWW.pdf 2017 NRMP Applicant Survey https://mk0nrmpcikgb8jxyd19h.kinstacdn.com/wp- content/uploads/2017/09/Applicant-Survey-Report-2017.pdf NRMP Match Data and Reports Main Residency Match Data and Reports - The Match, National Resident Matching Program MATCH ALGORITH - How the Matching Algorithm Works - The Match, National Resident Matching Program

Roadmap to Residency

Useful Resources PRIOR MATCH RESULTS from UMMSM Careers in Medicine http://mededu.med.miami.edu/contact-us/professional-development-and- career-guidance/match-information Careers in Medicine http://www.aamc.org/careersinmedicine Medical Specialties - Explore Options - Choose Your Specialty - Careers In Medicine Strolling Through the Match https://www.aafp.org/dam/AAFP/documents/medical_education_re sidency/the_match/strolling-match.pdf

http://www. mededu. miami http://www.mededu.miami.edu/contact-us/professional-development-and-career-guidance/match-information

FINANCES

https://students-residents. aamc https://students-residents.aamc.org/financial-aid/article/cost-applying-medical-residency/

Resources to Manage Stress

Medical Student Behavioral Health Service Free care for Medical Students Psychology: Dr K and second counselor July 1 – Student Fees Henderson Behavioral Health: RMC WELLTRACK Psychiatry through Dept of Psychiatry ONLINE DATABASE managed by Counseling Center – Community referrals Student Health Insurance/United and private: All medical students may now also access free care at the UM Student Counseling Center on the Gables campus. See details for appointment hours, including Evening HOURS. http://counseling.studentaffairs.miami.edu/index.html http://counseling.studentaffais.miami.edu/index.html

Medical Student Behavioral Health Service All medical students may now also access free care at the UM Student Counseling Center on the Gables campus. See details for appointment hours, including Evening HOURS. http://counseling.studentaffairs.miami.edu/index.html http://counseling.studentaffais.miami.edu/index.html

@ummsmstudentservices FOLLOW US @ummsmstudentservices

Take the process ONE STEP AT A TIME…. YOU CAN DO THIS!!!! Take the process ONE STEP AT A TIME….

Questions?