PROJECT MANAGEMENT WORKSHOP Presentation by: Clement Kitetu, PMP® Principal Consultant, Institute of Applied Project Management (clement@iapm.co.ke) Thursday, 21st March 2019 Uphold public interest

Presentation agenda Expectations from Session 1 of 2 What is Project Management Why is Project Management Important What is Project Governance The value of Business case in Project Management What is the link between Strategy designed and Implemented Project Benefits Management

Setting the Pace Watch clip by Mark Langley

VUCA World Mar 2019:The official death toll in Mozambique stands at 84 following flooding and high winds. The cyclone has killed at least 180 people across southern Africa.

What is Project Management Identifying requirements Addressing the various needs, concerns, and expectations of the stakeholders as the project is planned and carried out Balancing the competing project constraints including but not limited to: Scope, Quality, Schedule, Budget, Resources and Risk Customer? Quality Schedule The Iron Triangle Scope Cost

State of Project Management Standish Chaos Report 2015

Why is Project Management Important? Ensures that the appropriate resources will be available precisely when required Produces a detailed schedule showing who carries out each activity, when Allows comparison of actual achievement, against estimates Produces a timetable for the project Allows re-planning of the project during its life to correct drift from ideal plan

Why Projects Fail Poor planning and preparation Faulty appraisal and selection process Defective design Lack of/poor project execution, operation and supervision

Project Design & Business Planning Projects take place in an environment broader than themselves Projects Strategic or business plans Sector policies, Regional Development Plans Global/National Frameworks Requires managerial and entrepreneurial skills for effective and long-lasting results

Project Selection

Project Selection

Project Sustainability Social sustainability Financial sustainability Institutional sustainability Environmental sustainability

What is Project Governance? Project Management Office helps to play this role by: Identifying and developing project management methodology, best practices and standards Developing and managing project policies, procedures, templates, methodologies and shared documentation

The Business Case The Business Case: Is incorporated at the initiating of the project and helps: Gather information needed to make right decisions Outlines the problem to be solved and the solution Part of due diligence process Cost, Benefits and associated risks Project Prioritization process

Project Benefits Management This is a priority for organisations: The process and practise for identifying benefits Aligning them with formal organisation strategy Ensures that benefits are realised and sustained It involves Identifying the benefits Delivering the benefits during execution Sustaining after completion

Q&A

Presentation agenda Expectations from Session 2 of 2 Project Cost Control Understanding Earned Value Management (EVM) Identifying Variances Forecasting using EVM Risk Management Template Project Dashboard

Control Costs Is the process of monitoring project status to update budget and manage changes to the cost baseline Changes to the authorized budget got to go through Perform integrated change control process

Understanding EVM PV – Planned Value EV – Earned Value AC – Actual Cost

Control Costs Estimate To Complete (ETC)

EVM Application Case Study: 12 min to complete You are constructing a bridge. Planned work, actual work, and actual cost for the construction of the bridge as of today are provided below. The total cost expected for the construction of the bridge when complete is 1,500,000 over a duration of 20 months. After 8 months, the reported figures are: Planned Value: 720,000, Actual Cost: 600,000, Earned Value: 680,000. Calculate CV, SV, CPI, SPI, Final Cost, Final Planned duration and Percentage complete

Risk Monitoring Risk ID Risk Statement Probability Impact Score Response Scope Quality Schedule Cost   Description of the risk event or circumstance. Likelihood of occurrence Impact on each objective if it does occur. Probability X impact. Description of planned response strategy to the risk event. Project Title:   Date Prepared: Revised Probability Revised Impact Revised Score Responsible Party Actions Status Comments Scope Quality Schedule Cost Likelihood after the response strategy. Revised impact on each objective after the response strategy. Revised probability X impact Who will follow through on the risk and response. Actions that need to be taken to address the risk. Open or closed. Any comments that provide information about the risk.  

Project Reporting Dashboard

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