Colorado PSAT/SAT SBD Training Jasmine Carey CDE Assessment Unit 2019

Colorado PSAT and SAT SBD Colorado High Schoolers in grade 9-11 take the PSAT9, PSAT10, and SAT as their state assessment Alternate assessment takers in these grades will take the Dynamic Learning Maps assessment (DLM) PSAT and SAT are taken on paper and there is no vendor data system Students who were not in Pre-ID will have only hand bubbled information SBD is the only opportunity to verify student data, enrollment, and invalidations

General Data Pipeline Manual This training only covers information specific to the PSAT and SAT collection The general SBD manual covers the steps necessary to complete any SBD review as well as general Data Pipeline functionality http://www.cde.state.co.us/assessment/2017sbdmanual There is also a general SBD training that walks through the manual http://www.cde.state.co.us/assessment/2017sbdreviewwebinartr ainingppt

PSAT and SAT SBD Documentation All Documentation is on the Data Pipeline Collection page http://www.cde.state.co.us/datapipeline/per_sat File layout and Definitions Business Rules Link to the SBD Manual and Webinar Failsafe Template

SBD File Layout and Definitions Please read through the SBD File Layout and Definitions document before you begin SBD Any changes from the previous year are highlighted The document begins with a table of all fields included in the SBD layout Position in the file Field name in the file header Valid values Updateable or not

Business Rules and Failsafe Template Lists all the active business rules for the collection Includes Errors and Warnings Includes message text and additional information on clearing the errors Failsafe Template The failsafe template can be used to send student information to CDE for students that you believe should be in your data for SBD, but are not Be sure to check records with missing/invalid SASIDs which might match these students Do not use the failsafe to move records across districts

PSAT and SAT Specific Fields and Rules

Responsible District and School There are three sets of district and school fields Pre-ID: where the record was submitted during bulk registration Testing: the school that sent in the student test book Responsible: the district and school where the student should be counted for accountability If Pre-ID and Testing district do not match, the record will be split and both districts will see a copy These records will have a CO SAT Record ID Number starting with ‘P’ or ‘T’ Responsible district and school will default to your district so that the accountability variables are calculated correctly if you are keeping the record If you are not the responsible district simply update responsible district and school to the district and school that you believe the student should be in We will only use data submitted in the record coming from the responsible district so you do not need to update any other data for that record, contact SBD Support to ignore errors on this record

Responsible District and School, con’t After SBD closes the split records will be compared If both districts agree on the responsible district for that record it will be automatically associated with that district and only the data they submitted will be used for the final data, including invalidations If the two records do not have matching responsible districts then CDE will contact both parties to determine who should receive the record CDE will try to start this before the end of SBD but be prepared to receive phone calls on 5/24 and 5/28 after the window closes

Facilities Students Students who are tested at a facility may appear with a blank testing institution If you believe that a student appearing in your SBD was actually tested at a facility, contact SBD Support to verify and get instructions on documentation

Test and Grade Fields Students should only take the test for the grade in which they are enrolled on the day of testing If a student is promoted after testing you should not change the grade on the record If a student was promoted between October count and testing they should have taken the test for the grade they were promoted to Students who were promoted to 12th grade after October count may be included due to being in the Pre-ID if they were not invalidated by their school. These students should be invalidated with ’03 – Withdrew Before Testing’ If a student was given the wrong test for their grade at the time of testing please contact SBD Support for further instructions

Continuous in District and School Continuous in District and School are very important fields for accountability Students coded as 0 will not be included in accountability calculations This field is calculated during SBD based on the student’s enrollment at October count but the calculation is based on the initial Responsible District and School If you change the Responsible District or School during SBD please double check that the continuous fields are accurate If you change it to a district that is not yours, remember that your data will not be used so these fields do not need to updated If you get an error when trying to update these fields for records that are staying in your district contact SBD Support for assistance

Valid Answer Sheet Received Valid answer sheet received can help with determining the status of a student’s test ‘Y’ means that an answer sheet was received with at least one item response (student will receive a valid score) or an invalidation (student did not test and school provided an invalidation) ‘N’ means that no answer sheet was received for a student who was submitted for Pre-ID ‘B’ means that an answer sheet was received either with a label or bubbled demographic information, but there were no responses or invalidations bubbled on the sheet

Invalidation Codes Invalidation codes may be bubbled on the student answer sheet by the school There may be errors/multiple invalidations and these must be corrected during SBD to a single valid code Invalidations can also be added during SBD If Valid Answer Sheet received is ‘Y’ and there is no invalidation code from the school then that student will receive a valid score and an invalidation should not added Records with no Answer Sheet or a blank answer sheet may need to have invalidations applied Invalidations are only used by CDE assessment and accountability Students will still receive scores through the College Board system if they completed the test If you have a record for a student that is no longer in your district, update the Responsible District and School rather than invalidating

Invalidation Codes that should not be added during SBD Misadministrations Testing administration or accommodation issues should be handled through College Board according to the administrator manual. If College Board deems that a misadministration took place, the invalidation will be added and College Board will invalidate the score as well as CDE. Misadministrations due to off-grade testing are a CDE only issue and we will apply the appropriate code after discussion with the district. These students will still receive a score through the College Board system. Newcomer to US English learners who are new to the US may choose not to take the EBRW section. This requires special administration directions and registration with College Board. Do not apply this code during SBD unless you can confirm with the school that the student was given a newcomer administration and just forgot to indicate it using the invalidation. Student Test Refusal Should only be added if the school has informed the district of an incident but forgot to code the student Absent Should added by the school if the student is absent for initial test day and all make up opportunities, this code has no impact on accountability and is treated the same as a blank so should not added as a default without cause

Invalidation Codes that can be added during SBD Took other assessment/Duplicate Attempt If the student was supposed to take DLM verify that they were loaded to the DLM system so they are accounted for there Withdrew Before or During Testing Should only be used for students who left your district, but do not have a testing district and school on the record or no other enrollment in RITS Records with this code added by the school will not be included in SBD Medical Exemption Students receiving district services or who are medically fragile and cannot test Part-time public and Part-time Home School Student who attend the school part-time but are primarily home schooled and do not count for accountability Parent Excuse Should be indicated by the school, but some districts may collect this information for reporting during SBD

Duplicate records may occur in the following situations: If a student has two valid answer sheets If neither record has an invalidation then the test taken second should be invalidated with ’01’. Contact SBD Support to determine which record should be kept. Duplicates with an invalidation of ’03’ have been removed from the file for 2018-19 If an answer sheet was bubbled rather using a label and the demographic information was not able to be matched to any existing registered record Clearing RITS errors will allow these records to be matched to the pre-id and will resolve the duplication No invalidation should be applied

Contact Information All SBD questions should be directed to the SBD Support helpdesk: Phone: 720-696-0185 Email: sbd_support@cde.state.co.us