Adobe Acrobat DC Accessibility Adobe Acrobat Functionality, Part I Erica Zelmanowicz Professional Development Manager September 28, 2017 This webinar is scheduled to begin at 2pm Eastern / 11am Pacific Audio is provided through the webinar platform via your computer’s speakers, or there is an optional conference line: (805) 309-2350, Code: 14930# (please note this is a toll call)

Adobe Acrobat DC Accessibility - Adobe Acrobat Functionality, Part I Webinar Features Adobe Acrobat DC Accessibility - Adobe Acrobat Functionality, Part I Real-time Captioning: Captions are provided in the captioning pod (upper right). In the event we experience any issues with the pod, we will ensure that the recording of today’s session is closed captioned. Today’s Session is Being Recorded: Link to slides, recording, and transcript will go out via email next week. Questions: Time will be provided at the end of the webinar for questions. Please submit questions via the Chat pod – (Keyboard: Ctrl + Semicolon) levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat Functionality, Part I PDF Document Overview The Portable Document Format (PDF) Preserves look and security of document Visual portion of the PDF Rendered as an image (a snapshot), dependent on how it was produced Some PDF files are simply scanned copies of print documents levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat Functionality, Part I Tools Tab Add and remove tools to the tools/task pane Each tool has a drop down list of options Tools are divided into groups of similar tasks levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat Functionality, Part I Tools/Task Pane To the right of the document Contains tools you’ve added Can change the order of the tools by clicking and dragging or right clicking and selecting “move up” or “move down” levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat Functionality, Part I Navigation Pane To the left of the open document Contains tools such as pages, bookmarks, and attachments Add the Tags, Order, and Content Panels to the Navigation Pane NOTE: Acrobat cannot always guess accurate structure. Accessibility features like alternative text and table cell associations are not obtained. This does not permanently tag the document. This cannot be used for accessibility conformance. levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat Functionality, Part I Hierarchy of Tasks Always follow the hierarchy of tasks when working with PDF documents to optimize accessibility: Is the PDF document a scanned image? If yes, then perform text recognition Does the PDF document have fillable forms? If yes, then add form fields Does the PDF document have links? If yes, add the links using the Create Links from URL’s and/or the Link tool Does the PDF have multimedia? If yes, then add multimedia making sure that the multimedia is accessible multimedia standards or guidelines for captioning and audio description THEN tag the document and make any necessary repairs levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat Functionality, Part I Tags Panel If a document is not tagged you will see “No Tags Available” in the Tags Panel If a document does not have tags it is not accessible Tags can be added through the Tags Panel in the Navigation Pane or the Accessibility Tools in the Tools/Tasks Pane levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat Functionality, Part I Generate Tags Automatically Accessibility Tool > AutoTag Document Tags Panel > Options > Add Tags to Document levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat Functionality, Part I Add Tags Manually Touch Up Reading Order Tool Select element to tag Select the correct element from the Touch Up Reading Order Tool levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat Functionality, Part I Add New Tag Open Tags Tree Select where you want the tag to be placed in the Tags Tree Select Options from the Tags Tree > New Tag Choose Tag type levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat Functionality, Part I Resources Microsoft Word Accessibility InDesign Accessibility PDF Accessibility levelaccess.com | (800) 899-9659 | info@levelaccess.com

Adobe Acrobat DC Accessibility - Adobe Acrobat Functionality, Part I Thank You Adobe Acrobat DC Accessibility - Adobe Acrobat Functionality, Part I Contact Us Erica Zelmanowicz Erica.Zelmanowicz@LevelAccess.com Follow Us @LevelAccessA11y Level-Access Level Access Level Access Blog levelaccess.com | (800) 899-9659 | info@levelaccess.com