Special Education “Huddle” November 4th, 2014

November 4th, 2014 Special Education “Huddle” 6/29/2019 November 4th, 2014 Special Education “Huddle” Good Morning and Welcome! We will begin the Huddle shortly. Dial in number is 1-866-764-6750 URL http://connect.enetcolorado.org/data_services/ Goal: Provide a weekly forum to answer LEA questions on Special Education Data Reporting. Support at: datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones) ; many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you

AGENDA Special Education December Count Updated Timeline Staff Changes 6/29/2019 AGENDA Special Education December Count Updated Timeline Staff Changes Status of Bugs Documentation Interchanges that make up the December Count Snapshot Groups in IDM needed

December Count IdM Roles Special Education December Count Respondents will need: Interchange role (s) Special Education IEP Interchange: PIPELINE-00000-SPE~LEAUSER able to submit and modify in ESSU IEP Interchange AND Data Pipeline Staff Interchange: 1 role per dataset (STF) per account: PIPELINE-00000-STF~LEAVIEWER view only role PIPELINE-00000-STF~LEAUSER Submit and Modify role

Snapshot Roles Snapshot role: 2 options- choose 1 from below per person (2 will lock you out) 1. 00000-DEC~LEAAPPROVER can create snapshots and submit final data to CDE Every AU needs at least one LEA Approver 2. 00000-DEC~LEAUSER can create snapshots but doesn’t have ability to submit final data to CDE 6

December Count IdM roles Reporting options: Districts can report all Staff –regular and Special Ed Ex: 1010-STF~LEAUSER AUs can report Special Education Staff only Ex: 21050-STF~LEAUSER BOCES can only report those staff that aren’t associated with a district or the schools associated with that district Ex: 9050-STF~LEAUSER 7

Example Accounts PIPELINE-1001-STF~LEAVIEWER Read-Only Role Spongebob Squarepants : District is submitting the Staff files PIPELINE-1001-STF~LEAVIEWER Read-Only Role district view only role to verify files, errors being resolved, etc. PIPELINE-10010-DEC~LEAAPPROVER Approver Role PIPELINE-10010-SPE~LEAUSER Submit and Modify Role Minnie Mouse: AU is submitting the Staff files PIPELINE-30010-STF~LEAUSER Submit and Modify Role PIPELINE-30010-SPE~LEAUSER Submit and Modify Role PIPELINE-30010-DEC~LEAAPPROVER Approver Role 8

What NOT to do Assign 2 STF roles to the same individual No-no example: 21050-STF~LEAUSER and 1010-STF~LEAUSER No-no example: 01030-STF~LEAVIEWER and 01030-STF~LEAUSER An individual cannot have more than one STF role assigned to their account. Two roles of the same group (ex: STF or DEC) will lock you out of the system. 9

Documentation Interchanges Snapshot Special Education IEP Staff Child Participation Staff Staff Profile Staff Assignment Association Snapshot Special Education December Count 10

Interchanges Special Education IEP Child http://www.cde.state.co.us/datapipeline/inter_sped-iep Working on updating the template used to submit files to ESSU Working on updating the template used to submit files to DP Special Education IEP Participation http://www.cde.state.co.us/datapipeline/inter_sped-iep Staff Profile http://www.cde.state.co.us/datapipeline/inter_staff Excel Spreadsheet available Staff Assignment http://www.cde.state.co.us/datapipeline/inter_staff 11

Snapshot What data is included? http://www.cde.state.co.us/datapipeline/deccount2014-15filelayout 12

Timeline The final timeline has been posted on-line Interchanges Opened October 1, 2014 Snapshot Will Open November 10th, 2014 Annual Count Date December 1, 2014 13

Defects Known Special Education IEP Defects Known Staff Defects Will be posted under Interchanges, Special Education IEP Known Staff Defects Not sure where Annette will post Staff Interchange Level Defects – assume it will be under Interchanges, Staff Known Special Education December Count Defects http://www.cde.state.co.us/datapipeline/speddecemberdefects 14

Special Education December Count Contact Information Kristi Gleason SPED December Count collection coordinator 303-866-4620 – gleason_k@cde.state.co.us SPED December Count Data Team Members: Lindsey Heitman 303-866-5759 – heitman_l@cde.state.co.us Orla Bolger 303-866-6896 – bolger_o@cde.state.co.us (out of the office until end of November) For technical support questions, please email datapipeline.support@cde.state.co.us and remember to cc the SPED December Count data team. 15

Thank you for joining us today!