California Community Colleges New Title 5 System-wide Enrollment Priorities & the Student Success Act of 2012 (SB 1456) Overview & Implementation Plan Presentation for the California Community Colleges Chief Instructional Officers Association Conference November 2012

Key Presentation Topics SSTF implementation, Enrollment Priorities, and SB 1456 Overview of the New Title 5 Regulations on Enrollment Priorities Review of the Student Success Act (SB 1456) provisions Gain an understanding of how SB 1456 will impact the community college Matriculation program (and BOG FW) Estimated implementation timeline Implementation and communication structure

SSTF Recommendations & Enrollment Priorities Focus Area 3: Ensure access and the opportunity for success for new students Recommendation 3.1: The Community Colleges will adopt system-wide enrollment priorities through adoption of title 5 regulations

SSTF Recommendation 3.1 California Community Colleges adopt system-level enrollment priorities to: Reflect the core mission of transfer, career technical education and basic skills development; Encourage students to identify their educational objective and follow a prescribed path most likely to lead to success; Ensure access and the opportunity for success for new students; and, Incentivize students to make progress toward their educational goal.

Priority Enrollment Concept in the Proposed Title 5, Section 58108 Regulation Order of Priority: Ed Code: Active duty military & veteran students* and current and former foster youth* who are new & fully matriculated or continuing in good standing District flexibility provided to collapse level 1 & 2 if sufficient capacity exists to do so without displacing level 1 students 1 Academic Conditions for : 100 unit threshold Good standing: not on academic or progress probation for 2 consecutive terms (title 5, 55031) 2 Existing Title 5: New and continuing fully matriculated EOPS & DSPS students in good standing Continuing students in good standing and new, fully matriculated students. District flexibility to set priorities and categories within these groups 3 District flexibility to set priorities and categories for other students *Education Code section 66025.8 requires community college to grant priority enrollment to any member or former member of the Armed Forces of the United States within four years of leaving active duty. EC 66025.9 requires priority enrollment for current and former foster youth up to, and including, age 24.

Loss of Enrollment Priority Continuing students would lose enrollment priority if they… Earned more than 100 units (not including nondegree applicable basic skills and ESL, and special classes) Are on academic or progress probation for two consecutive terms (as defined by existing title 5 regulations) Points to make: Registration priority specified in subdivision (c) of this section shall be lost at the first registration opportunity after a student Districts may set the unit limit lower than 100 units and may consider units from other higher education institutions.

Exemptions & Appeals Exemptions: Districts may exempt categories of students from the 100 unit limit, ie, high unit majors or programs Districts may also exempt from the limit units earned through credit by examination, advanced placement, IB, etc… Appeal Policies: Districts required to adopt an appeals policy and process for students who: Lose enrollment priority due to extenuating circumstances Are disabled and who applied for but did not receive timely reasonable accommodation. Districts may also allow appeals for students who demonstrate significant satisfactory academic improvement in a subsequent term

Student Success Task Force Recommendation 3.1 Proposed Title 5, Section 58108 Enrollment Priority Regulation Timeline Sept-Oct, 2012: Control Agency Review Nov 2012: Potential effective date of new regulations Communication to students beginning Spring 2013 on the new requirements District implementation: Spring 2014 registration for Fall 2014 classes* Districts would be required to fully implement the new regulations by Fall 2014 and ensure that all policies and course catalogs reflect the new enrollment priority requirements and that appropriate and timely notice is provided to students. *Districts may implement the new priority enrollment requirements earlier than Fall 2014

Signed by Governor Brown on September 27, 2012 Effective January 1, 2013 Student Success Task Force Recommendation 8.2: Student Success Initiative A.K.A. Student Success Act of 2012 (SB 1456)

The SSTF Recommendations & SB 1456 First step to begin implementation of SSTF recommendations: 2.2 (mandated services), 3.2 (BOGFW conditions), and 8.2 (Student Support Initiative) Links funding to support: 7.3 Student Success Scorecard: Implement the accountability scorecard 2.1 Centralized Assessment: As a condition of receipt of funds, requires colleges to adopt common assessment if the college uses standardized assessment tests (when CCCAssess becomes available)

Matriculation Then & Now… 8 funded components Colleges required to provide core matriculation services, but students not required to complete them Stand-alone program planning Funding allocated based on enrollment data for new and continuing students Incomplete data reporting on matriculation services 3 funded core services: orientation, assessment, counseling/advising/other student education planning Institutional AND student requirements Incentivizes student completion of core services Clear link to student equity planning SSTF and BOG priority in restoration of matriculation funds Funding formula to include services provided as one element Linked to ARCC 2.0 Scorecard

Overview of Bill Language EC 78210: Renames Matriculation Act of 1986 as the Seymour-Campbell Student Success Act of 2012 EC 78211: Delineates the Legislature’s intent for the Student Success Act EC 78212: Delineates the student’s and the institution’s responsibilities, requires the BOG to establish a reasonable, phased-in implementation period based on resources available to serve students, & establishes name of program as the : “Student Success and Support Program.”

Overview of Bill Language EC 78212: Student Success & Support Program funding targeted to core matriculation EC 78215: Defines role of BOG in developing policies and processes for mandated student participation in core services, exemption categories, and appeals process EC 78216: Requires BOG to develop funding formula for Student Success and Support Program, including criteria such as services provided.

Overview of Bill Language EC 78216(b)(4): Links funding to centralized assessment & the new Scorecard EC 78216(b)(5): Provides BOG with the authority to fund other services, as funding allows. EC 78216(c): Delineates plan requirements EC 76300: BOG Fee Waiver conditions

Matriculation: Counseling & Student Ed Plans Students exempted from counseling/advising: 20% (318,499) Students directed to counseling/advising: 68% Students who received counseling/advising services in 2010-11 : 23% Students who received assistance in developing a Student Ed Plan (SEP) in 2010-11: 19%

Student Success Act of 2012 (SB 1456) Student Success & Support Program Planning & Implementation Timeline Fiscal Year 2012-2013 Fiscal Year 2013-2014 Fiscal Year 2014-2015 Fiscal Year 2015-2016 Fiscal Year 2016-2017 Implementation Year 3: FY 15-16 allocations based on 14-15 year-end data reported Legislative report due July 1, 2016 System-level Planning Year: Implementation workgroups convened October 2012 to develop proposals for title 5 Matriculation revisions, new allocation formula, & revised MIS data elements & definitions New program planning & budget process developed SB 1456 effective January 1, 2013 District/College-Level Planning Year: Develop program plans Implement MIS changes & ensure accurate & complete data reporting Allocations remain consistent as prior year, new formula not applied Funding targeted to core services of orientation, assessment, counseling & advising, & other education planning services District/College-Level Implementation Year 1: Program plans & budgets submitted Continue to ensure accurate & complete data reporting Allocations remain consistent as prior year, new formula not applied Legislative implementation report due July 1, 2014 (biannually thereafter) Implementation Year 2: FY 15-16 allocations based on 14-15 year-end data reported Application of funding formula beginning this year

Student Success Act of 2012 (SB 1456) Student Success & Support Program Implementation Communication Plan Board of Governors Consultation Council Stakeholder Input Final draft proposals submitted for broader review & input CSSO Workgroup Matriculation Advisory Committee Counseling Advisory Group Implementation Workgroups develop draft proposals for input Title 5 Revision Adhoc Workgroup MIS & Allocation Formula Adhoc Workgroup Student Equity Workgroup Program Reporting Adhoc Workgroup Student Services Categorical Input Workgroup 6/22/2019

Overview of Implementation Adhoc Workgroups Chancellor’s Office Matriculation Regulations Revision Workgroup Chancellor’s Office Student Success & Support Program MIS & Allocation Formula Workgroup Student Equity Workgroup Program Forms and Reporting Workgroup Jan. 2013 Goal: The goal of the Chancellor’s Office Matriculation Regulations Revision Workgroup is to review existing title 5 matriculation related regulations and provide input into the development of a title 5 regulatory proposal that will align with, and implement, the provisions of the Student Success Act of 2012, Senate Bill (SB) 1456.   Workgroup Composition: to include: Chancellor’s Office Chair and Staff; Chief Student Services Officers (2); Matriculation Dean/Coordinators (5); Assessment (1); Chief Instructional Officers (1) Admissions and Records (1); Academic Senate for California Community Colleges (2 counseling faculty); Career Technical Education (1); Student Senate for California Community Colleges (1); Chief Executive Officer (1); Research (1)  Total Membership: 16 Goal: The goal of the Chancellor’s Office MIS and Allocation Formula Workgroup is two-fold: (1) To review existing MIS data elements and definitions related to matriculation services provided and reported by each district and consider revisions to improve the quality, consistency, and accuracy of data reported to the Chancellor’s Office; and, (2) To develop a new funding formula consistent with the requirements and elements detailed in the Student Success Act of 2012, Senate Bill (SB) 1456. Jan. 2013

ARCC Scorecard & the Counselor to Student Ratio Numerator = FT equivalent General Counselors* *Includes PT & FT, excludes EOPS & DSPS, derived from ASA Codes 6300, 6310, 6330, 6340, 6390 Denominator = Fall term unduplicated student headcount** **Both credit & noncredit, attempted ½ unit or 8 hrs of positive attendance

For Additional Information & Updates http://extranet.cccco.edu/Divisions/StudentServices/Matriculation/SB1456StudentSuccessActOF2012.aspx

Send Questions or Comments… Any questions about implementation of the new Student Success Act of 2012, please email: SB1456@cccco.edu

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