Three factors impacting on archival policy towards email Automation,, Office 365, Data Protection James Lappin NATO/SIO workshop

The move to the cloud Cloud packages (Office 365, G Suite) include both email systems and document management systems Product strategy of both Microsoft and Google is geared around emails being managed in email systems Neither Office 365 nor G suite offers integration for staff to move email from their email accounts to the document management system

In Office 365 email accounts and SharePoint sites are both treated the same for retention purposes

The role the individual played was of historic interest The permanent preservation of an individual official's email account would be compliant with DPA principles if….... The role the individual played was of historic interest They expected their account to be permanently preserved They were given the chance to flag or remove personal correspondence Access to personal correspondence was prevented except in case of overriding legal need