Housekeeping and ASCCC Resources ASCCC GP Canvas - https://tinyurl.com/CCC-GP2018 ASCCC Guided Pathways RESOURCES https://www.asccc.org/guided-pathways Welcome! We’ll be with you shortly The chat will be used for questions and input All attendees will be muted Randy

Scheduling in a Guided Pathways World Presenters: Jessica Ayo Alabi, Ph.D. Chair & Professor of Sociology, Orange Coast College Randy Beach, ASCCC Guided Pathways Lead, Southwestern College Janet Fulks, ASCCC Guided Pathways Lead, Capacity Building Randy

Guided Pathways and Accreditation The goals of Guided Pathways align with many of the Accreditation Standards required, but these are not new to Accreditation. Many aspects of accreditation are supported by GP principles; but some colleges have found legislative mandates and Guided Pathway a challenge to their existing mission. Some pressures from GP impact our student populations or ignore them. How do you maintain institutional integrity and use GP to help with accreditation? Noon – 1:00 PM 5/1/2019 Randy

Scheduling in a Guided Pathways World Your Guided Pathways work plan may be outstanding. Your student voices loud. But if your scheduling practices are not driven by student education plans and considering new legislative requirements creatively, your college will have a hard time actually implementing those plans. Join us for a review of the many factors influencing scheduling and principles you should consider. Noon – 1:00 PM 4/24/2019 Randy

Are we “distracted schedulers”? Rolling over schedules Faculty needs Facility demands & limitations Randy

What About Students? Do you consider your schedule to be student- centered? What do you know about the schedule needs of your students? Where do enrollment management practices meet student need? Randy

What is Enrollment Management? Does Enrollment Management mean managing FTES or managing students? Please place your responses in the chat Randy

Enrollment Management What does it mean at your college? Is it your registration process? Is it efficiency and productivity of course sections? Is it recruitment and marketing? Randy

Strategic Enrollment Management (SEM)1 Establish comprehensive student enrollment goals that are aligned with the college’s mission and strategic plan. Promote student success by improving access, engagement, persistence, and completion. Ensure fiscal stability and viability by optimizing enrollments and integrating SEM into the college financial planning, budgeting, and allocation processes. Offer quality and relevant programs with clear educational pathways, course offerings, and appropriate student support. Randy 1https://visionresourcecenter.cccco.edu/sites/default/files/asks/SEMPlanningResource.pdf

Strategic Enrollment Management (SEM)1 Implement strategies that lead to equitable access and outcomes. Create a data-rich environment to inform decisions and evaluate strategies. Design and implement communications and marketing with internal and external stakeholders to increase understanding of SEM and to meet SEM goals. Increase collaboration among departments across the campus to support the enrollment program. Randy 1https://visionresourcecenter.cccco.edu/sites/default/files/asks/SEMPlanningResource.pdf

How might Guided Pathways Intersect or impact enrollment management? Please place your responses in the chat Randy

Enrollment Management and ASCCC Enrollment Management Revisited (adopted Spring 2009) Several Recommendations Create a forum to review the policies and procedures for enrollment management at the college/district Consider previous, still-relevant recommendations from the Role of Academic Senates in Enrollment Management (1999) Make a case for faculty involvement in enrollment management policy development and decision-making (Title 5 §53200) Initiate changes to the current enrollment management policy/processes not providing students with the highest quality education Randy Enrollment Management Revisited Spring 2009 (https://www.asccc.org/sites/default/files/publications/Enrollment-Mgtmt-Spring09_0.pdf)

Enrollment Management and ASCCC Clarify which decisions are primarily the purview of the senate versus those that an enrollment management committee (with academic senate representation) should decide Engage in pointed discussion around faculty roles in enrollment management Enrollment Management Worksheet Randy Enrollment Management Revisited Spring 2009 (https://www.asccc.org/sites/default/files/publications/Enrollment-Mgtmt-Spring09_0.pdf)

Current Issues Impacting Scheduling Transfer degrees (SB 1440 ) Strong Workforce (SB70 Education Code Sections 88821 thru 88826) AEBG - Adult Education (Title 5 sections 58050(a) (4) and 58051.5) Guided Pathways (SB 85 Education Code Sections 88920-88922) Degree and transfer mathematics and English (AB 705) Student Centered Funding Formula (AB 1809) Offerings in Prisons (SB1391 & Trailer Bill 1809)) Dual Enrollment (AB 288) CCC Bachelor Degree Programs (SB 850) Student Success and Support Programs (SB 860)- Student Equity - 51026 Student Equity or 54220 Student Equity Plans Jessica- Enrollment is being regulated- Leave the slide full to have a visual impact

The Reality of Change to Our System How do we respond to all these changes? Are we still open access when our enrollment is so regulated? Can we reinvent ourselves to meet these challenges around scheduling and providing strong support for students? Jessica Enrollment is being regulated

SCFF and Scheduling Colleges under pressure to have students complete Scheduling “the right classes” improves that likelihood No longer scheduling to maximize FTES, but to maximize completion Randy and Jessica

SCFF and Scheduling Transfer and Articulation Scheduling entire programs Including General Education in the “program” Including Restricted Electives Including prerequisites Dual Enrollment Consideration of appropriate courses Including these as options for Golden Four completion AB 705 Math and English Completion in the First Academic Year Supports for these students Considering the number of units Contingencies for students not making it through Randy and Jessica

Please place your responses in the chat What current issues and legislation do you think are having the most impact upon your scheduling practices? Please place your responses in the chat Randy

Current Opportunities for Scheduling Randy

Curriculum Integrity: Good Schedules begin with Clean Curriculum Asking questions – lots of questions – across programs Are there courses in your catalog that are never offered? Are there programs in your catalog that have never existed – or no longer exist? Are there certificate and/or degree options that have never been awarded? Who is responsible for the “clean-up” decisions? No jumping to conclusions Randy

Curriculum Integrity: Good Schedules begin with Clean Curriculum May (or may not) mean discontinuing certain awards, programs classes May (or may not) mean creating new awards, programs, classes May (or may not) mean re-designing Does mean looking at the end – employment and transfer Randy

Balancing your Curricular Offerings Do you homework - read past papers, review current operating and decision-making criteria, use the suggested questions -find out where, why and how the schedule is developed Create a broad forum to review the policies and procedures for enrollment management and if needed, Make a case for broad representation from lab, lecture, noncredit, CTE, online, day , night, weekend, and summer session faculty, counseling, outreach, research) Solicit student input in a meaningful, useful way given their individual challenges Initiate changes that are not associated with quality education, access, equity and Randy

Connecting Schedule and Pathways Have you mapped out the best pattern for programs regarding the appropriate major-requirements, restricted electives and general education courses to complete within a reasonable timeline? How do you decide which meta-majors and program pathways to offer? How are these processes connected to curriculum and program review processes? How do you decide which CSU and UC general education courses to offer and when? Which constituent groups are involved in that process? How do you decide which CTE courses to offer? How well are the CTE courses aligned with business and industry? Randy

Connecting Schedule and Pathways In what ways are issues of course sequencing addressed so that students can complete? Have you considered sequences and prerequisite course requirements (such as Calculus, Physics 1 and Physics 2)? When was the last time the college critically reviewed its course offerings to conduct a gap analysis in CSU, UC, degree, and certificate requirements? As colleges expand schedule planning efforts to cover a 1- 2-, or 3- year period, what requirements of a software tool emerge that will facilitate this task? How well are CTE scheduling needs integrated with general education offerings? How can the interdepartmental consultation that took place with academic mapping lead to similar collaboration when constructing fall and spring schedules? Randy

What about multi-year scheduling? First Steps first! Clean up curriculum Establish clear criteria for scheduling Connect criteria to program mapping Consider contingencies of class cancellations Build in flexibility to respond to programmatic changes over time Randy

Future Opportunities for Scheduling Randy

Scheduling Innovations Department Cooperation Inter-departmental dialogue and scheduling Department Chairs and Schedulers Retreat Inter-division considerations of student needs from an institutional perspective Inter-departmental Faculty Learning Communities and Student Learning Communities that move in cohorts Jessica by stacking schedules with multiple departments in 1st and 2nd 8-week courses with cohorts/learning communities by program or GE or undecided.

Scheduling Innovations Student Input Student decision-making input in scheduling times, modality, length of class Student-centered scheduling based on constructing new student population needs Athletes AM FT worker Post-industrial work schedules Program sensibilities PM schedules similar to AM schedules Jessica

Scheduling Innovations Programs Creating program cohorts and sequencing classes with other GE courses Programs placed in multiple pathways to assist student in exploring programs from various vantage points (inclusive vs exclusive focus) Institutional Enrollment and Student Success planning and decisions aligned with Outreach strategies and program chairs & schedulers Jessica

Questions and Comments

Guided Pathways and Accreditation The goals of Guided Pathways align with many of the Accreditation Standards required, but these are not new to Accreditation. Many aspects of accreditation are supported by GP principles; but some colleges have found legislative mandates and Guided Pathway a challenge to their existing mission. Some pressures from GP impact our student populations or ignore them. How do you maintain institutional integrity and use GP to help with accreditation? Noon – 1:00 PM 5/1/2019 Randy

Additional Linked Resources ASCCC GP Canvas - https://tinyurl.com/CCC-GP2018 ASCCC Guided Pathways RESOURCES https://www.asccc.org/guided-pathways Enrollment Management Revisited (Spring 2009) Enrollment Management Worksheet Guided Pathways Intersection with Enrollment Management A Roadmap for Strategic Enrollment Management Planning