TRAINING FOR THE PRESIDING AND POLLING OFFICERS PARLIAMENT GENERAL ELECTIONS 2019: NORTH 24-PARGANAS

STRUCTURE OF THE TRAINING 1. At training 2. At the Distribution Centre 3. At the Polling Station, on P-1 day 4. On poll day: prior to poll 5. On poll day: during poll 6. On poll day: at the close of the poll 7. At the Receiving Centre

1 At training

Read the following: Familiarise with the EVM and VVPAT Handbook for Presiding Officers Relevant provisions of the Representation of the People Act, 1951 Relevant provisions of the Conduct of Election Rules, 1961 Conduct of Elections (Amendment) Rules, 1992 Latest instructions of the Commission Manual of the EVM and VVPAT Familiarise with the EVM and VVPAT Attend training and hands on sessions Be acquainted with other members of your team Know your Sector Officer, RO and others

Useful link: www.north24parganas.gov.in Important issues : Useful link: www.north24parganas.gov.in Step1: Go to website: www.north24parganas.gov.in Step2: Click on -> Lok Sabha Election 2019 Step3: Click on -> PP information and Training. 2(two) trainings for all, in addition a special training for Pro and P1. 1st training at raising sub-division and 2nd at deployed AC. Both form 12 and 12A are to be filled up. PB Facilitation Centre will be at 2nd training.

Voting by using Election Duty Certificate (EDC) RO on being satisfied about the eligibility , issues EDC in Form 12 B RO also marks EDC against the name in relevant part of the Rolls A voter in the same Constituency where posted on election duty Apply to RO in Form 12A The EDC voter votes in the Polling Station where he is not a voter on production of the EDC If someone votes on production of EDC, enter his particulars at the end of the rolls

Voting by Postal Ballot (PB) A voter in a constituency different from which posted on election duty Apply to RO in Form 12 so as to reach the RO by P-10 day RO on being satisfied about the eligibility , issues PB and marks in the roll as PB RO also marks PB against the name in relevant part of the Rolls The voter issued PB cannot vote in person at any Polling Station

AT the distribution centre 2 AT the distribution centre On P-1 Day (For 8290 PS) On P-2 Day (For 178 PS)

Important Arrangements Large display boards: Decoded list of polling personnel assigning polling stations would be displayed very prominently at multiple places Tagging of polling personnel: The Polling Personnel will come to know their respective Polling Station to which they are assigned only at the Dispersal Centre on P-1 day and not before it Single window counters: Reporting, issuance of order tagging polling station , distribution all materials including EVMs would be done from one single counter.

Procurement of EVM, VVPAT & other materials 27 broad items 16 forms 25 envelops 6 signs 19 stationary articles CU-BU-VVPAT Electoral Rolls (Marked Copy, Working Copies) Register of voters List of contesting candidates Notice specifying polling area Indelible ink Ballot papers (for tendered votes) Declarations by the Presiding Officer Presiding Officer’s Diary List of Absentee Shifted voters, Proxy Voters, PB/EDC voters Extremely important Specimen Signature of Contesting Candidates/Election Agents Arrow Cross Mark, Metal Seal and Distinguishing Mark of the Polling Station

Checking of Electoral Rolls Components Mother Rolls as published on 1 September 2018 1st Supplement as published on 14 January 2019 Second Supplement containing only deletions and corrections between 15 January 2019 and the 10th day following the date of announcement of elections Addition supplement containing only the additions between 15 January 2019 and the last date fixed for filing of nominations Reflections in the mother roll All deletions in the 1st supplement will be marked DELETED in the mother roll All deletions in the 2nd supplement will be marked DELETED DELETED in the mother roll Electors having corrections in the 1st supplement will be marked # in the mother roll and an inscription on the photograph indicating ‘photo as in correction list 1’ Electors having corrections in the 2nd supplement will be marked ## in the mother roll and an inscription on the photograph indicating ‘photo as in correction list 2’ E', 'S', 'Q', 'R' and 'M' for 'Expired', 'Shifted/change of residence', 'Disqualification', 'Repeat/duplication' and 'Missing’ shall be marked against deletions in 1st supplement; in 2nd supplement, these will be ‘EE’, ‘SS’, ‘QQ’, ‘RR’, ‘MM’.

Checking of CU/BU/VVPATS CU, BU & VVPAT Numbers and Address Tags should match with the Register at DC counters and Polling Station assigned Candidate Set Section of the CU is duly sealed CU functions after switching it ON Ballot paper duly fixed under screen of BU and properly aligned Slide switch is at No. 1 position if number of Contesting Candidates is UPTO 16 INCLUDING NOTA Blue buttons in BU are equal to No. of Contesting Candidates and NOTA option and other buttons are masked BU is properly sealed NO VVPATs will be checked at the DC and prior to Mock Poll

Other important activities at the DC Learn about the presence of other non-force additional measures for the polling station Micro Observer CCTV Video Camera Web Casting SMS registration- The PRO & PO1 will have to register their mobile number to the assigned phone number Tagging of vehicle Movement to the polling station to be made in earmarked vehicle Tagging of force Movement to the polling station with sector force

On arrival at the polling station 3 On arrival at the polling station On P-1 Day (For 8290 PS) On P-2 Day (For 178 PS)

Immediate activities Send/SMS the safe arrival report first to Sector Officer Inspect the polling station & plan Ensure enough space for voters to wait outside and form separate queues for male & female voters, wherever possible Make arrangement for separate entry and exit for voters Ensure that there will be at least 5ft to 10ft distance between the first voter in queue and the entry point during the poll day All defacements and slogans etc. within 100 meters of polling station should be removed Keep ready the displays to be made at the polling station on poll day Fill up the headings on all forms/envelopes, tally sheet of voters’ attendance in advance No cooking or lighting of fire inside the polling station is allowed

On arrival at the Polling Station Set up voting compartment Voting Compartment should be placed in such a way that (a) sufficient light is available inside the voting compartment. (b) no direct lighting is placed over or in front of the voting compartment. (c) secrecy of voting is not violated. (d) voting compartment is not placed near the window/door The Voting compartment shall be made of Card-board measuring 24" X24" X 30“, placed on a table of 30” height and should not be placed near any window / door CU & BU of EVM & VVPAT to be so positioned that Cable of EVM is not placed on the way of voters

On arrival at the Polling Station Suitable lighting in voting compartment (ECI instruction No. 51/8/7/2017-EMS (Vol.-II) dated 03rd August 2017) Proper electricity arrangements should be made at the polling stations. High voltage incandescent bulbs/ tube-light should not be placed over or front of the voting compartment.

Conditions for polling agent Must be a voter of that/adjacent polling station Must be appointed by the candidate/election agent through prescribed form ( Form no 10) only Seating arrangement to follow the sequence of candidates belonging to national recognized /state recognized /registered/independent Two relievers may also be engaged in like manner, their movement to be controlled through issuance of Gate Pass and due signature on Movement Sheet Copy of the electoral roll as marked by the polling agents can not be taken outside the polling station One polling agent to remain seated in the polling station at a time Can display a badge showing the name of the candidate only Substitution of reliever is not allowed after 3 pm

4 Poll day (pre-poll)

Preliminary activities on poll day morning Start Preliminary Activities at least 75 minutes prior to the scheduled hours of Commencement of Poll Display Photo Identity Cards Place the phials of indelible Ink carefully in order to avoid spilling over Also take note that other prerequisites namely EVM, VVPAT, copies of Photo Electoral Rolls, Voters’ Register(17 A), pass for Polling Agents etc. are firmly in place, along with Micro Observers and Digital Photographers, if so designated Allow Polling Agents enter Polling Stations. Verify signatures of Candidates/ Election Agents in the Appointment letters (Form 10) of the Polling Agents in reference to Specimen Signatures of Candidates/ Election Agents

Display at Polling Stations on Poll day 1. Notice on area delineating Polling Stations. 2. Copy of Form 7A. 3. Posters on How to Cast Vote with EVM & VVPAT. 4. Important telephone nos. 5. Working copy of Electoral Roll.

Press Clear on CU to clear before start of poll Mock Poll Should start one hour prior to the poll Wait for 15 minutes, if polling agents of at least two rival candidates do not come. Connect CU, BU & VVPAT and Switch ON the CU Paper roll knob of VVPAT be set in unlock position before the use of VVPAT. Press Total on CU To show no votes are cast on the EVM Press Ballot on CU To issue ballot Agents are to cast votes Press Close on CU Press Result on CU To show results Press Clear on CU to clear before start of poll Total 50 votes are to be cast, at least 1 per candidate and also NOTA Prepare Mock poll certificate in format and sign. Obtain signatures of polling agents present, if absent record the same

CLOSING AND SEALING OF C.U. FIXING OF GREEN PAPER SEAL Pr. O. to sign in full on white side of paper seal just below the Serial No. of paper seal Get also signatures of the agents present Insert paper seal through the frame of inner door of Result Section of CU, so that green side is seen through the two apertures Door of inner compartment should be closed by pressing so that two open ends of seal project outward Prepare A/C of paper seal in 17C Part-I item-9 and return unused & damaged paper seals to RO and relevant part in P.Os Diary.

CLOSING AND SEALING OF C.U. SPECIAL TAG FOR SEALING INNER COVER Write the Sl. No. of CU on Special Tag Sign on the back of Special Tag and get signatures of agents present on it Ask agents to note down the Sl. No. of Special Tag Pass twine thread through 2 holes of inner door and through the hole of Special Tag and seal with wax. Thread should be kept long enough to make the seal outside of EVM for avoiding spilling of molten wax on EVM Set the Special Tag properly according to grooves so that CLOSE button is visible properly Fill up relevant portion in P.Os Diary Return unused and damaged Tags to RO

CLOSING AND SEALING OF C.U. SEALING OF OUTER COVER Outer Cover of Result Section should be pressed fit for closure in such a way that two open ends of paper seal project outwards Seal the outer cover by passing thread through 2 holes on left side of outer cover and tying a knot. attaching an address tag. sealing the thread on address tag with wax and seal of the Presiding Officer. Ask agents present to affix their seals

CLOSING AND SEALING OF C.U. STRIP SEAL Ask the agents to note down the No. of Strip Seal used Inner side of strip contains pre-gummed portions of A,B & D and outer side contains C portion Fix the green paper seal with A,B & C portion of strip in sequence, and then drape it around the CU and seal tightly with D portion The strip seal should not cover the cap of CLOSE button Return unused & damaged strip seals to RO Now the EVM is ready for actual poll and keep the BU inside voting compartment & CU on the table of 3rd PO

Setting up EVM/ VVPAT for actual poll After mock poll, all ‘printed paper slips’ will be taken out, marked with a stamp on their back as ‘MOCK POLL SLIP” (dimension of the stamp 3 cms x 1.5 cm) kept in a black envelope and plastic box and sealed with Pink Paper Seal Place the balloting unit & VVPAT in the voting compartment & control unit on the table of Presiding/Polling Officer-3 Connect CU BU & VVPAT with each other Press “Total” button to ensure that there are no votes cast before the actual poll.

5 DURING POLL

Commencement of poll Read out provisions u/s 128 of R.P. Act, 1950 about maintenance of secrecy of voting Make the declaration in prescribed form about commencement of poll, sign and obtain signatures of polling agents present If the preliminaries are not over, admit 3 to 4 voters at the hour fixed for commencement of poll Send sms report on commencement of poll to the Sector Officer Demonstrate to the polling agents that the marked copy of the electoral roll does not contain any entries other than PB & EDC Demonstrate also that the register of voters (Form-17A) does not contain any entry Tally time with the polling agents Remember if commencement of poll gets delayed by more than two hours, re-poll will be announced by the ECI

Poll Process: Regulation of Entry at the Polling Station Persons entitled to enter, other than electors, are : Polling Officers Candidates/Election Agents/one Polling Agent at a time Observers, Micro-observers, Persons authorized by ECI Child in arms accompanying elector Companion of blind, infirm elector Public Servant on duty Public Servant on duty does not normally include police officers. Similarly armed body guards of Candidates/ Election Agents/ Polling Agents are not also allowed, except when they are covered under Z- plus security.

Distribution of duties 5A Distribution of duties Presiding Officer in overall charge of the Polling Station 1ST PO to identify the electors and will be in charge of marked copy of electoral roll 2nd PO in charge of indelible ink, Voters’ Register and, Voter’s Slip 3rd PO in charge of CU and preservation of voter’s slips

1st Polling Officer 1ST PO will be identifying the electors and will be in charge of marked copy of electoral roll All Electors who have been issued with EPICs, shall have to produce the EPICs to exercise their franchise Those who can not produce their EPICs can vote, provided their identity is established by alternative documents as will be allowed by the Election Commission Minor discrepancies in EPIC relating to elector's name, father's / mother's/ husband's name, sex, age or address shall be ignored Discrepancy in the serial number of EPIC as mentioned in the electoral roll shall be ignored EPIC issued by an ERO of any other constituency will be accepted, provided the elector’s name feature in the Electoral Roll

Alternative documents for identification of electors EPIC is the primary document for identification of electors If, for unavoidable circumstances, EPIC cannot be produced, elector can be identified on production of any of the following 11 documents having photograph Passport Driving License Service Identity Cards with photograph issued to employees by Central/State Govt./PSUs/Public Limited Companies Passbooks with photograph issued by Bank/ Post Office PAN Card Smart Card issued by RGI under NPR Mahatma Gandhi NREGA Job Card Health Insurance Smart Card issued under the scheme of Ministry of Labour Pension document with photograph Official identity cards issued to MPs/MLAs IMLCs and Aadhaar Card Photo Voter Slip (PVS) issued by the election authority cannot be used as an alternative identity document

Identification of Voters 1st PO loudly reads out the Sl. No. and name of elector and verifies the Photo ID of elector Underlines the particulars of elector in the marked copy In case of female voter, in addition put a tick mark against the Serial no. of the elector on left side of the corresponding entry Provide data on No. of votes polled to the Presiding Officer from time to time. For this, usual practice is to keep a sheet containing consecutive numbers and crossing one by one as poll progresses

2nd Polling Officer Ensure that the electors put their full signature or LTI in the Register of Voters (Form 17 A). Note the kind of Identification Document produced along with the No. of document produced, if given in the document, on Column 3 of Form 17A In case of EPIC holder, write EP and in case of other documents last four digits mentioned in the Column 3 of Form 17 A. Issue voter slip

Duties of Second Polling Officer Application of Indelible Ink Inspect the elector's Left Forefinger and put a mark of Indelible Ink from the upper tip of the nail to bottom of the first joint in the form of a line as illustrated:

Application of indelible ink 2nd PO will mark left forefinger from the tip up to the first joint with indelible ink When elector has no left forefinger, put ink on any finger on left hand starting from left forefinger, as applicable If elector has no left hand, put ink on any finger on right hand starting from right forefinger, as applicable If elector has no hand, put ink on extreme (stump) of hand as he possesses

Issue of voter’s slips It will be supplied in stitched bundles of 50 or 100 After an elector’s left forefinger is marked with indelible ink and his entries are made in voters’ register, 2nd PO will issue Voter’s Slip Elector will be allowed to vote by 3rd PO on the basis and order of Voter’s Slips issued by 2nd PO All Voter’s Slips should be collected by 3rd PO from electors & preserved carefully and kept in separate cover Check again left forefinger of the elector

Duties of the 3rd Polling Officer: Recording of votes 3rd PO presses BALLOT button of the CU Voter goes inside voting compartment for recording his vote If the Voter is not familiar with voting procedure, the Presiding Officer may explain by using the dummy cardboard model of the EVM in presence of the polling agents, but none should accompany the voter inside voting compartment If Presiding Officer needs to enter inside voting compartment during poll for any checking or so, when no voter is inside, he should ask or allow polling agents to accompany on all such occasions; Tally number of votes polled periodically with CU & Register of Voters (Form- 17A)

Micro Observer Micro Observers are appointed by the General Observer to oversee the poll process at the identified polling stations and report back to the Observer MOs are provided for polling station locations, for one or multiple polling stations, as specified MOs are authorised to enter the polling station/s, observe the process and report back to the General Observer Due courtesy to be shown to the MO and provided with reports, as asked for

Some important points to note Mock Poll certificate is to be prepared in prescribed format Use of Dummy Cardboard Model of EVM for explaining the voting process by Pr.O to any voter who asks for help or expresses his inability to vote using EVM Blind voters may vote by using braille system in the EVM and may require the braille ballot for identification Declaration form to be used by voters complaining on use of VVPAT

Extra-ordinary circumstances 5B Extra-ordinary circumstances

Replacement of EVM-VVPAT during Poll [No. 51/8/VVPAT/2017-EMS dt. 11 If CU or BU or both malfunctions Replace full set (CU, BU, VVPAT) In new mock poll, cast 1 vote each against each candidate and NOTA Remove mock poll data from EVM and paper slips from VVPAT Also pack paper slips similarly as in mock poll before voting starts If VVPAT only malfunctions Replace the VVPAT only

VVPAT Complaint by voter – Rule 49MA In case a voter complains of wrong printing by VVPAT: He will report to Presiding Officer Presiding Officer will take a declaration explaining that if found false he can be penalized PO will then record in 17A and permit him to cast a ‘test vote’ in presence of PO and Polling Agents If found false PO will record in 17A and 17C so that the test vote is not counted If found true then PO will stop poll and report to RO

Companion Voting- Form 14A Blind voters may use braille for identification of the candidate to vote for For blind voters not using braille/ infirm voters companion voting is allowed Age of companion 18 years Usually takes the voters to the PS, helps in completing the process and enter the voting compartment The companion usually does not enter the voting compartment Allowed inside only when infirmity is of a type incapacitating the voters to cast her vote herself If allowed inside the voting compartment, complete the formalities for Form 14 A, otherwise not Companion can vote as a companion only once His right index finger is to be marked with indelible ink

Voting by Blind and infirm Voters-instructions (ECI instruction No Voting by Blind and infirm Voters-instructions (ECI instruction No. 4/MISC/ECI/LET/FUNC/JUD/SDR Dated: 23rd October, 2017) While Scrutinizing of various documents such as the Form 17A, Presiding Officers Diaries etc., by the Observer and Returning Officer on the day following the day of poll, Form 14 A shall also be scrutinized to see whether there are unusually larger no. of cases of companions accompanying the electors in recording votes in any Polling Station, which may create suspicion about the fairness of poll.

Challenged votes Entertain a challenge from polling agent only after he deposits Rs. 2 in cash Furnish a receipt to challenger Warn the person challenged about penalty for impersonating, enter his name and address in the list of challenged votes (form 14) and ask him to sign. If he refuses to do so, do not allow him to vote Summary inquiry: ask the challenger to adduce prima facie evidence. If challenger succeeds, ask the person challenged to produce evidence to rebut the challenge If challenge is established, hand over such person to police with a written complaint and return challenge fee after taking receipt in col. 10 of form 14 and counter foil of receipt If challenge is not established, forfeit the fee and write “forfeited” in col. 10 of form 14 and counter foil of receipt

Tendered votes 20 Ballot papers marked as tendered ballot paper on their back will be supplied per polling station Maintain complete record of electors issued with tendered ballot papers in form 17B Obtain signature or LTI of elector in col. 5 of 17B before issuing him a tendered ballot Elector will mark his vote through arrow cross mark inside voting compartment and fold the ballot paper, come out and hand over the same to the Presiding Officer Keep all tendered ballot papers and list in form 17B in separate cover Keep a correct account of tendered ballot papers (1) received in the polling station (2) issued to electors, and (3) unused and returned in item 8 of 17C part-I

Voting by voters from ASD list Every elector, whose name appears in ASD list, shall have to produce EPIC for his/her identification or any one of the alternative photo identity documents permitted by the Commission. The Presiding Officer shall verify the identification document personally and the details should be properly registered in the register of voters in Form 17A. The First Polling Officer shall inform the Polling Agents about the ASD elector who has come to vote by reading out his/her name loudly

Voting by voters from ASD list Continued Thumb impression of such electors shall also be obtained in addition to signature against the column of "signature/thumb impression” of Register of voters (Form 17A). The thumb impression shall be in addition to the signature even in the case of an elector who is a literate and can sign. A declaration shall also be obtained from the ASD electors

Voting on EDC EDC is in form 12B On production of EDC, obtain thereon signature of elector Have the person’s name & Sl. No of electoral roll as mentioned in EDC entered at the end of the Marked Copy of roll Permit the elector to vote in usual manner

Voting by proxy There will be a list of CSVs (classified service voters) who have appointed proxies. Such a list will be attached at the end of Marked Copy of Electoral Roll Proxy will record vote on behalf of CSV in usual manner Mark middle finger of left hand of proxy voter Proxy voter is entitled to vote of his own in addition to vote as proxy, if he is registered elector of that polling station In case of proxy votes, Sl. No. of CSV as noted in sub-list should be recorded in the voter register For distinction, suffix PV in bracket in the voter register. For example write 1 (PV) in column 2 of the voter register

Refusal to observe voting procedure If an elector refuses, after necessary warning by the Presiding Officer, to observe voting procedure, do not allow him to vote If the elector is already issued Voter’s Slip, that should be withdrawn from him and cancelled Put a remark “Not allowed to vote – Voting procedure violated” in the remarks column of Voter Register and put full signature of the Presiding Officer below that remark

Electors deciding not to vote After recording in voter register, if an elector decides so, he should not be compelled to vote “Refused to vote” OR “Left without Voting” shall be noted in 17A Register and Pr.O should sign in full below that remark Signature/LTI of elector shall be obtained against such remark

declarations By the Presiding Officer By companion By elector about age By elector under Rule 49 MA (in case the elector disputes the vote shown in VVPAT) By voter in the ASD list

Declarations by the Presiding Officer 4 times At the commencement of poll At the time of use of subsequent voting machine/s, if any At the end of poll After sealing of the voting machine In each case, the Presiding Officer is to read the declaration, sign, obtain signature of the polling agents/ election agents/ candidates Write name of the agent and her candidates if someone refuses to sign

Declaration of elector about age If an elector appears to be below voting age but his identity is otherwise established, take a declaration from him about his age in prescribed form Before taking declaration inform him about penal provisions of law for giving false declaration Prepare a list of such voters from whom the declaration is obtained. Also maintain a list of persons who refused to give declaration and have gone away without casting vote Keep all such declarations in a separate cover

Declaration by ASD voter

Declaration by companion of blind or infirm voter

6 Close of poll

Close of poll Before five minutes for the scheduled hour of close of poll, go outside the polling station and announce that the intending persons to vote should come in a queue If poll continues beyond scheduled hour of close, make only one queue and distribute slips serially numbered and signed by the Presiding Officer from the last person in the queue Continue poll till the person holding Sl. No. 1 slip. Collect all slips and destroy to prevent reuse Press CLOSE button of CU in presence of polling agents and replace the cap over it . Total no of votes recorded in the machine should be noted in item 5 of part-I of form 17C Switch off power and disconnect the BU from CU Draw a line after last entry in Form 17A and certify “The serial number of last entry in Form 17A is ……….” & sign. Obtain signature of polling agents present

Reports of the Presiding Officer 1) PRESIDING OFFICER’S DIARY The Presiding Officer is required to record the relevant events/proceedings as & when they occur in a diary as per annexure-XIV 2) VISIT SHEET Fill up the information in the visit sheet as & when any officers visit the Polling Station 3) ADDITIONAL REPORT by the Presiding Officer (16 points) is to be submitted to the observer/RO. 4) FILLING UP OF REGISTER OF VOTERS- The Presiding Officer should make required entries in the relevant columns of the above 4 documents at regular intervals. 5) Polling Agent Movement Sheet

Account of vote recorded Prepare form 17C Part-I Total no. of votes recorded must be equal to the total no. of votes registered as per col. 1 of the register 17A minus no. of voters decided not to vote (as per remarks col. of 17A) minus no. of voters not allowed to vote for violation of secrecy (as per remarks col. Of 17A) (2-3-4=6) Supply attested copies of form 17C to all polling agents present irrespective of asking and take receipt. Better to supply after all sealing works relating to polled EVM and polled materials are over 2 copies of 17C should be submitted in a separate cover at RC Presiding Officer to make declaration at the close of poll and get signatures of the agents present

Account of votes recorded

Account of votes recorded

Sealing of EVM & VVPAT after poll Switch off the CU & put in Carrying case and seal it at both ends with addressed tag with the help of seal of Presiding Officer Similarly BU and VVPAT should be put in carrying cases and seal them with address tag and seal of Presiding Officer. Agents present should be asked to affix their seals Names of candidates/ polling agents who have affixed their seals on carrying cases of CU should be noted in the declaration at the close of poll

Sealing of election papers Special Booklet containing the following to be kept separately : 24 point information sheet for post poll scrutiny by RO. PS-05 Form 17C Declarations of the Presiding Officer Mock poll certificate. Presiding Officer’s Diary. Visit Sheet . 16 point Observers’ report. Certificate for ASD voters. Polling agents / Relieving agents movement sheet.

Sealing of election papers Polling agents should affix their seals on envelops and packets containing, marked copy of roll 17A voters’ slips used tendered ballots and list of tendered votes in 17B unused tendered ballot papers list of challenged votes unused & damaged paper seal, if any appointment letter of polling agents any other papers that RO has directed to be put in a sealed packet

Statutory covers The first packet ( green in color) should contain sealed covers and superscribed as ‘statutory covers’ Marked copy of electoral rolls Sealed cover containing Form 17 A Sealed cover containing Voters’ slips Sealed cover containing unused tender ballot papers Sealed cover containing tendered ballot papersand the list in Form 17B

Non-statutory covers The Second Packet ( yellow in color) will contain : Copies of electoral roll Appointment letters of polling agents in Form 10 EDC in form 12B Sealed cover of list of challenged votes in form 14 List of blind and infirm voters in 14A Declarations of age and list of such electors Receipt Book and cash Unused and damaged paper seals Unused voter slips Unused and damaged Special Tags Unused and damaged strip seals

Third packet The cover will be brown in colour and contain the following items: Hand Book of the Presiding Officer Manual of EVM Indelible Ink set Self inking pad Metal Seal of the Presiding Officer Arrow Cross mark Cup for setting indelible ink

Fourth Packet Any other item should be kept in fourth packet which is blue in colour

Preparation of Presiding Officer’s Diary Record relevant events as and when they occur at regular intervals; Any lapse in writing diary at regular intervals is seriously viewed by ECI One of the important documents verified by the Observer on the day after poll at the time of scrutiny

Visit sheets Patrolling Magistrate, Sector Officer, Zonal Magistrate, DEO, RO, AROs and Election Observers, whenever they visit any polling station, shall make an entry in the VISIT SHEET kept with the Presiding Officers. Visit Sheet shall be deposited after end of poll along with Presiding Officer's Diary. One of the important documents that will be verified by the OBSERVER on the day after poll at the time of scrutiny

At the receiving centre 7 At the receiving centre

Hand over the following The following items will be checked and received first at Receiving Counter: Special Booklet One sealed and one unsealed copy of 17C (Ballot Paper Account) One sealed copy and one unsealed of Declaration of Presiding Officer (Part I-IV) Presiding Officer's Diary A Brown envelop containing PS05 and 24 point information sheet 16 Points Report of Presiding Officer Visit sheet Mock poll certificate

Hand over the following Control Unit Ballot Unit and VVPAT All above 3 are to be duly sealed and to be put in respective carrying cases Plastic box containing Mock Poll slips which would be sent to the strong room.

Hand over the following The first packet containing 5 sealed cover and super scribed ‘Statutory Covers’ The second packet containing 11 covers super scribed ‘Non- Statutory Cover’ The third packet containing 7 items of election materials Materials for Voting Compartment Waste paper basket Gunny bag/ polythene bag for carrying polling materials All other materials, if any inside a fourth packet

Must remember the Don’ts No checking of VVPATs at DC and prior to Mock Poll. No Movement to Polling Station without Police Tagging. No cooking or lightning of fire inside the Polling Station. No direct lighting over or in front of the Voting compartment. In no circumstances commencement of Poll will delay by more than two hours. Photo Voter Slip will no longer be an alternative document. Don’t allow to cast vote only producing PVS. Particulars of companions of infirm voter who will not enter inside voting compartment will not be included in Form 14 A. No substitution of reliever of Polling Agent after 3 PM.

Thanks