2011–2012 Federal Program Monitoring English Learner Accountability Institute Keric Ashley, Director Education Data Management Division December 5, 2011

Redesign Objectives Focus on LEAs and schools based on at-risk criteria (Academic and Fiscal) Increase the use of technology Design a system that will allow the CDE to meet its oversight responsibilities, while being responsive to LEAs needs and realities

2011–12 FPM Reviews June 2011 Selection of 120 LEAs including direct funded charters August 2011 Release common school sites and program names by LEA September 12-19, 2011 CAIS County Lead Training Regional LEA Trainings at County Offices of Education October 2011 On-site reviews begin January 2012 Online reviews begin

B LEAs are placed in the selection pool every other year under the FPM model. D 4

New in 2011–12 New Name Federal Program Monitoring New Web page http://www.cde.ca.gov/ta/cr Our new name closely identifies the monitoring tasks which federal and state law requires CDE to perform. We will continue to monitor state programs such as physical education, educational equity, Economic Impact Aid-Limited English Proficient (commonly referred to as EIA-LEP), and Economic Impact Aid –State Compensatory Education (commonly referred to as EIA-SCE). We have also redesigned our CDE web page so that it is more logically structured and so it is easier to find, for example, where your LEA falls in the four year FPM review cycle. For those of you that have not visited our Web page, we highly recommend that you visit it to obtain vital information about the FPM process, in general, and your FPM, in particular. In the next several slides, will provide a brief overview of the new Web page. 5

http://www.cde.ca.gov/ta/cr/ 6 There are six sub-headers on this page. We will briefly review each one. 6

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1 2 8 3

1 2 9

1 2 3 10

Program Instruments Contain the legal requirements pertaining to a specific program Used to review whether an LEA is meeting legal requirements LEAs can access program requirements on CAIS and upload documents for specific program instrument items to demonstrate that the LEA is operating programs that meet legal requirements Technical verses compliance assistance 11 11

Program Instruments Each cycle has a separate set of instruments Cycle B: Three sources of evidence Interviews Observations Documents Cycle D Documents only

Document Upload Deadlines Before the first day of the review: 30 calendar days Day before exit: 5 p.m. additional documents for Cycle B 9 a.m. additional documents for Cycle D LEAs not meeting upload deadlines risk having findings 13 13

Document Review Before the review: Program Reviewers will post comments in CAIS at least 15 calendar days LEA staff should be available to respond to CAIS comments from program reviewers

Cycle B Reviews On-site reviews Limited to one week Daily Schedule Provided by RTL Confirm 15 days prior to review Participants must adhere to the Daily Schedule at all sites 15 15

Cycle B Reviews Schedule Variations Early and late entrances Early exits Alternate sites Online only Entrance Meetings District Site 16 16

Cycle B Reviews Daily debrief Pre-exit meeting Exit Meeting

Cycle D Reviews Daily debriefing Preliminary findings Notification of Findings (NOF) posted in CAIS 18 18

Resolution of Findings Resolution Process Proposed Resolution of Findings form (PRF) - Option A: Finding Resolved - Option B: Resolution Agreement Request 19 19

Sample Notification of Findings 20

Most Frequent Non-compliant EL Findings 2010–11 Item Percentage of Reviews (Cycle A Only) EL 2 ELAC 63% EL 7 Single Plan for Student Achievement 49% EL 20 English Language Development 37% EL 10 General Fund Use 34% EL 5 Identification, Assessment, and Notification 32% EL 3 DELAC

Most Frequent Non-compliant EL Findings 2010–11 Item Percentage of Reviews (Cycle A Only) EL 21 Access to the Core 32% EL 11 Disbursement of EIA-LEP funds 25% EL 14 Reclassification EL 16 Professional Development 24% EL 13 Program Evaluation EL 9 Equipment Inventory 19%

Contacts Federal Program Monitoring Office 916-319-0935 fpmoffice@cde.ca.gov http://www.cde.ca.gov/ta/cr/ CAIS Help Desk CAIShelp@cde.ca.gov 23