Letter Writing 5 Email

Letter Writing 5 Email - Objectives To learn an acceptable layout for an Email. To learn a correct content structure for an Email. To practice writing emails.

Letter Writing 5 The Email Header Every email requires a correctly formatted recipient address, ex. name@server.az . The name is a designation chosen by the recipient. @ is used to separate the user ID from the domain name in the e-mail address. A domain name is an identification string that defines the recipient’s email account. The end of the address is a 2 letter ISO country code.

Letter Writing 5 The Email Header Most email headers will also let you CC and BCC other recipients. CC = Carbon Copy. BCC = Blind Carbon Copy, which means the recipient does not know who else has been copied into the email. You should always write a bried description of the content of the email in the Subject box.

Letter Writing 5 The Email Greeting You should always start your email with a greeting. This can be as formal as a salutation in a letter , ‘Dear John,’ , or if you know the recipient well you can be informal and use ‘Hi John,’ The name should be followed with a comma or colon: Dear John, or Dear John:

Letter Writing 5 The Email Body If you are responding to a previous email then you should make reference to this at the start of your email, ex. Thank you for your kind invitation….. Move on directly to the main point of the email. Emails are not really designed for long correspondence so keep it short and be direct. Ex. ‘I’m writing to inquire about your research on how cats groom their coats.’ Finish your email with a short closing paragraph or a call to action. Ex: I need this information for an iGCSE project so I would appreciate it if you could send it to me as soon as possible.

Letter Writing 5 The Email Signing Off At the end of the email use an appropriate term to sign off, ex: Sincerely, Yours truly, Thanks again, Regards or Best regards, Respectfully, Your Name

Letter Writing 5 The Email – Proof Read When you have finished your email you must proof-read it to check for mistakes before you send it off. Remember once you have sent an email, it cannot be called back, amended or deleted by you.

Letter Writing 5 Email - ulvi.suwail@indexoffice.az Mr. Ulvi Suwail Account Manager Index Office Supplies ulvi.suwail@indexoffice.az Urgent Order a/c IOS 120401 Dear Mr Ulvi, Please supply as a matter of urgency: 10 boxes of copy paper 1 Minolta copier toner cartridge You: Mr. Mohammed Fares Office Manager Universal Movers Ltd Yasamal District 7C, Hasan Majidov Street., Baku, AZ 1065, Azerbaijan Tel: 051123 4567 Fax: 051765 4321 Email: info@universalmovers.az Account: IOS 120401

Letter Writing 5 Email - mfares@universalmovers.az Mr. Ulvi Suwail Account Manager Index Office Supplies mfares@universalmovers.az Urgent Order a/c IOS 120401 Dear Mr Fares, This is to confirm the supply of: 10 boxes of copy paper 1 Minolta copier toner cartridge You: Mr. Mohammed Fares Office Manager Universal Movers Ltd Yasamal District 7C, Hasan Majidov Street., Baku, AZ 1065, Azerbaijan Tel: 051123 4567 Fax: 051765 4321 Email: info@universalmovers.az Account: IOS 120401

Letter Writing 5 Email - Practice Write a message to a cousin that invites them to join you for a birthday celebration somewhere exciting or adventurous, ex. Paintball, quad biking, 10 pin bowling, scuba diving etc. You need to tell them the time and the place where the party is happening and about any special clothing or equipment they will need to wear or bring with them. The birthday party will also involve a meal somewhere so mention that too. The subject for the email is ‘Birthday Party’. The recipient address is: cousin.name04@gmail.com