VOLUNTEER TRAINING January 28, 2019

COMMITTEE CHAIRPERSONS Awards Beth Hannum Food Sharon Byle Jen Sedam Finances Janice Maddren Timea Davalos Parking John Gianni Public Relations Joanna Vaughn Sales Elizabeth Lewis Floors / Props Rick McCurry Dave Davalos Facilities Elizabeth Lewis & Joanna Vaughn Volunteers Elizabeth Lewis Judges Barbara Pugliesi

What is? Saturday, Feb 2 Saturday, Feb 16 FUNDRAISERS Philadelphia Regional Saturday, Feb 2 A regional event we were selected by WGI to host This is our 2nd time hosting Saturday, Feb 16 Our home show We host every year 26 teams from NJ, PA, & MD Prelims and finals 38 teams from NJ & PA One round of competition FUNDRAISERS For CR South Marching Band Qualifying event for the 2019 WGI Sport of the Arts World Championships. Our BIGGEEST fundraiser of the year

What is WINTER GUARD? Winter Guard is the sport of indoor color guard. The use of equipment (such as flags, sabers, rifles, and props) is often combined with dance and interpretive movement to produce a themed performance. Winter guards can be school-based and found in middle schools, high schools, and some universities. There are also some independent Winter Guard groups.

every team will have a tarp (floor) In addition to flags, rifles, and sabers, every team will have a tarp (floor)

the tarps usually cover the majority of the performance area

some are very intricate

Many teams will also have PROPS

props come in all sizes

some props have to be sturdy enough to allow the performers to stand on them

some props include many pieces

props add visual effect and help to set the scene

The majority of the building is used during both these events

Let’s look at the exterior traffic flow…

Bus & equipment parking Performer Traffic Flow (Exterior) From Rock Way Volunteer parking AUDITORIUM Spectator parking BAND CIRCLE Spectator entrance Performer entrance Performer parking Drop off floor & props GYM Bus & equipment parking Pick up floor and props

ONLY props and floors will be unloaded at the back entrance

Performers will unload in the FRONT of the building near the auditorium and must carry in everything they need to toss or throw

Our parking team strategically parks the busses….

…and the equipment vehicles

Indoors, PERFORMERS travel throughout the entire school Before they perform, they travel on the 2nd floor and go through a strictly timed “rotation”

There is NO SPINNING of equipment permitted during Body Warm-Up! Rotation begins with “Body Warm-Up” in the Atrium There is NO SPINNING of equipment permitted during Body Warm-Up!

Teams then travel to the aux gym for “Equipment Warm-Up”

This is the only place where spinning of equipment is allowed. “Equipment Warm-Up” This is the only place where spinning of equipment is allowed.

Body Warm-Up and Equipment Warm-Up sessions are timed. Each team’s Body Warm-Up and Equipment Warm-Up sessions are timed. Each team receives a specific amount of time based on their division, and a very strict schedule is followed.

www.spinoutattherock.com

Your location can be found on Volunteer Map #1. You are volunteer C2. www.spinoutattherock.com “Volunteers” tab.... Click on your name.... Your job description will load Your location can be found on Volunteer Map #1. You are volunteer C2.

What will student guides do? Student guides will escort teams as they travel through “rotation” and performance You are the team’s personal escort from place to place!

How long will I be volunteering? Your volunteer shift is listed next to your name. Check in with the Student Volunteer Leaders on the 1st floor (outside of the auditorium). Check in 15 MINUTES BEFORE your scheduled shift.

10:30 am: judges arrive 11 am: teams start arriving 11 am: ticket booth opens 11 am: gym opens for spectators 11 am: cafeteria opens for beverage service only 11 am: Directors begin sound checks in gym noon: first team performs in prelims noon: cafeteria opens for full service 12:42 pm: CR South Winter Guard performs 2:50 pm: Prelims end 3:00 - 4:30 pm: GYM & TICKET BOOTH CLOSED 3:15 - 4:15 pm: Director's critique in Rm 117 4:30 pm: teams begin checking in for finals 4:30 pm: ticket booth re-opens 4:30 pm: gym re-opens 4:30 pm: Directors begin sound checks in gym 5:30 pm: 1st team performs during Finals TBD: CR South Winter Guard performs  8 pm: cafeteria closes 8:20 pm: Finals end TBD: awards

What do volunteers need to wear? plain black shirt ID Badge plain black pants Philadelphia Regional NOTE: Shoes with soft soles (AKA sneakers) are the only type of shoes allowed on the track.

wear comfortable shoes patronize our cafeteria!!! Other Important Info park in the honors lot enter through the band room wear comfortable shoes patronize our cafeteria!!!

Questions?