PeopleSoft Financials Reports and Inquiry Training

Slides:



Advertisements
Similar presentations
GALVESTON COUNTY, TX P-CARD TRAINING GALVESTON COUNTY.
Advertisements

PantherSoft Financials Smart Internal Billing. Agenda  Benefits  Security and User Roles  Definitions  Workflow  Defining/Modifying Items  Creating.
Create a PeopleSoft ® Requisition. We will cover... The Procurement Process Nomenclature How to log in to PeopleSoft Finance How to create a requisition.
Accounts Payable Presentation BOSTON COLLEGE 1 PeopleSoft Voucher Workshop.
* Requisition Processing Common Problems * Budget Checking Errors * Run Controls * Process Scheduler Request & Process Monitor * Questions.
Journal Entry Ronnie K. Laster Accounting Services Manager.
PeopleSoft Approver Training 1. Agenda PeopleSoft Logging on and Navigation Viewing Budgets Approving Pro Cards Approving using Interim Approval Processing.
1 Shared Financial Systems WISDM2 Difference Training October 2006.
BUDGET MANAGEMENT TRAINING PEOPLESOFT 8.9 Scott McElroy Office of Budget & Finance.
Pre-Encumbrances, Encumbrances & Expenses. Purpose This session is designed to explain what pre-encumbrances, encumbrances & expenses are and how to monitor.
PeopleSoft – Advanced Inquiry
PeopleSoft Financials Basic Query Training Financial Information Systems and Reporting Controller’s Division.
1 Janice Chancey Mgr, Financial Information Systems & Reporting Controller’s Division PeopleSoft Financials Basic Navigation.
Banner Finance Overview What's the access needed for? How to request access? Queries and Wildcards Extracting Data to Excel.
Requisition Process Procurement Services Laurie Krauel Updated
Travel 2: Travel and Expense Reimbursements. Terminology Travel Authorization (VE5) – The initial travel request created by the processor or admin before.
Agency Budget Analyst Workshop State of Indiana. 2 Instructor Theresa Anderson IOT GMIS.
Purchasing Card Reconciliation. We will cover... Where to find card data How to add a description How to change chartfield information How to indicate.
PS 9.2 UPGRADE Purchasing 1 OUHSC - PeopleSoft Financials Upgrade May 2014.
PeopleSoft (PS) Budget Orientation Training Brought to you by: Office of Finance  Contact us at:  Visit us on the web at:
ENCOMPASS High Volume Process Instructor: –Gerri Williams 8/17/2011.
Presentation Author, 2006 WISDM BATO Facts and Snacks October 21, 2010.
Janice Chancey, Mgr Fin Info Sys & Reporting Controller’s Division / HS-B221 Phone: / Fax:
 Types of Budgets  Advantages of PSoft 8.9  Budget Overview (Approp, Rev, Proj/Grt Status Reports)  Budget Transaction Detail Report  Comprehensive.
1 PeopleSoft Financials v9.0 Upgrade. 2 Commitment Control.
1 Janice Chancey Mgr, Financial Information Systems & Reporting Controller’s Division PeopleSoft Financials Basic Navigation.
What are they? Where do they come from? How do I make them go away? 1.
Reconciling in InfoPorte Nicole Šebik Change Management & Training Development.
1 Janice Chancey Mgr, Financial Information Systems & Reporting Controller’s Division PeopleSoft Financials Reports and Inquiry Training.
P-Cards and SMART September 7, 2011 Presented by Donnita Thomas 1.
1 Tina Fletcher Financial Information Systems & Reporting Controller’s Division PeopleSoft Financials Basic Navigation.
Overview of PSFinancials – Commitment Control University Budget Office April 16, 2012.
RUNNING GFU REPORTS Let’s Get Started!. VP’s: This is what it was.
18th Annual “How To”… Session
PeopleSoft (PS) Budget Orientation
Below is a screen shot of worksheet By User Name
Agenda Course Objectives UTShare Purchasing Terminology
PantherSoft Financials Smart Internal Billing
Auxiliary PeopleSoft Financials 8.9 Training
HOW TO: Manage your Budget
PeopleSoft Financials Basic Navigation
Running gfu reports Budget vs Actual and Transaction Detail Reports
Banner Finance Overview
PeopleSoft Financials Basic Query Training
PeopleSoft 9.2.
PeopleSoft Financials Reports and Inquiry Training
PeopleSoft Financials Reports and Inquiry Training
PeopleSoft 9.2.
Expense Report Training
PeopleSoft Financials Basic Query Training
eProcurement (ePro) UWSA Problem Solver
PeopleSoft Financials Basic Query Training
PeopleSoft 9.2.
Research Grants Financial Reporting
Banner 9 Finance Pages & Navigation
New MyFD JV Feature Demo Webcast August 1, 2018
Banner Reconciliation Concepts
PeopleSoft Financials Reports and Inquiry Training
NextGen Trustee General Ledger Accounting
Add Budget Period Steps Screenshots Purpose:
Purchasing & Accounts Payable Tips and Tricks
PeopleSoft Financials Basic Navigation
PeopleSoft 9.2.
Getting the Most Out of Your Queries and Reports
PeopleSoft Financials Basic Query Training
Cost Transfers (GL Expense Transfers)
PeopleSoft Financials Reports and Inquiry Training
Controller’s Office – Journal Entry Training March 19, 2019
PeopleSoft 9.2.
PeopleSoft 9.2.
Presentation transcript:

PeopleSoft Financials Reports and Inquiry Training Financial Information Systems & Reporting Finance/Controller’s Division

Agenda Run Controls Process Scheduler and Process Monitor Reports and Inquiry Training Budget Transaction Detail Report Reconciling Tips

Run Controls

Run Controls A Run Control is the driver that needs to be created to run reports and processes. The idea of a run control is to create and save them so you can use them again without having to create the same criteria every month or week for the same data you want a report. A separate Run Control should be saved for each report and process that you run. DO NOT use the same Run Control with all your reports and processes. The names cannot include spaces. (recommend capital letters with _this symbol works best) They can not be renamed or deleted.

Creating a Run Control When you first go to run a report, you will need a Run Control ID (since you have never created one at this point you will have to Add a New Value) Once you click Add a New Value, then you will have to name your Run Control. I recommend starting the name with the report name or process. If you already have a existing Run Control then you just need to click the name listed below search results. Add A New Value Find an Existing Value

Process Scheduler Request This page is preparing you report for processing no changes are needed. You do have the option to change the Format for the type of Output that you want to receive. If you are scheduling the report to run Monthly, then change the Run Date to the first date you want it to run, and choose a Monthly recurrence from the drop-down box. To start running the report, click OK button.

Process Monitor Navigation: PeopleTools > Process Scheduler >Process Monitor The only fields that should have information in them is: User ID – Your User ID; LAST and # of days you want to search on. Refresh button updates the status of your reports and processes

Understanding CFC Information

Chartfield Combination (CFC) Fund Code 5-digits Program Code Dept ID 8-digits Class Field Project ID (optional) Budget Ref 4-digit yr Examples: 10000-30100015-16200-11000-2017 21021-30100015-12100-11200-RIA1001-2017 Fund Code – the source of the funds Department ID – the department ID Program Code – code that corresponds to a functional area Class Field – denotes the specific source of the funding Project ID (optional) – Project ID for grant or project Budget Reference – budget year

Ledger Group Selection for Reports APPROP – If your Chartfield Combination does not have a Project ID PROJ_GRT – If your Chartfield Combination HAS a Project ID DETAIL – If your Chartfield Combination generates revenue (Will show revenue as a negative expense.) – Do not use with Budget Status report

Account codes Personnel Services – 5xxxxx Travel – 6xxxxx Operating Expenses – 7xxxxx Equipment (> $5,000) – 8xxxxx Revenue – 4xxxxx

Reports and Inquiries

Report and Inquiry Training Budget Status – Good summary report Budget Transaction Detail – Good reconciliation tool Comprehensive Financial Report – Summary and transaction detail Open Encumbrance Query – View Open POs Budget Overview Inquiry

Tips When Reconciling As a good practice run a budget overview first when trying to reconcile your budget. This will give a better overall view of your budget. Also run a budget transaction detail report to see the transaction. Please note it might also be a good practice to run this report into excel spreadsheet. How to tell difference in a health eShop purchases or special item purchase order. Health eShop PO ID is a system generated number Special item PO ID has your buyer initials at the beginning.

How to Read a Budget Transaction Detail Report AP Voucher P-Card Journal Requisition PO

Document Status Reconciling Tool

Schedule Report

If You Need Help Financial Information Systems and Reporting Problem resolution and general questions ITS Help Desk– 706-721-4000 Requisition Workflow Approvals and Security forms Department ID creation/editing & Authorized Signature forms Tina Fletcher – 706-721-0018 PS_FINANCIALS@augusta.edu -- email to our area

Questions