WP 1 Management and Coordination JHEP Steering Committee Final Meeting Rome, 19th March 2015 WP 1 Management and Coordination Patrizia Bianconi MIBACT- JHEP Project Manager

JHEP – StC Final Meeting INDEX JHEP Time Schedule and Deliverables Final technical and administrative reporting JPI Cultural Heritage future meetings JHEP – StC Final Meeting Rome, 19 March 2015

JHEP : WP 2 DELIVERABLES Name Due date Extention Date of submission Del 2.1 Setting up of Expert Group of frameworks October 2011 ---- February 2012 Del 2.2 Report by Expert Group on the development of a Common Framework January 2012 June 2012 Del 2.3 Report by Expert Group on the completed July 2012 ------ November 2012 Del 2.4 Foresight Study and Technological Capability Report September2012 April 2013 Del 2.5 Strategic Research Agenda December 2012 Del 2.6 Report by CH JPI Scientific Committee ----- March 2013

JHEP – StC Final Meeting JHEP : WP 3 DELIVERABLES Name Due date Extention Date of submission Del 3.1 Action programme August, 2013 March 2014 pending Del 3.2 Report on benefit Maximizing of on going activities March 2013 April 2013 Del 3.3 Report on analysis procedure for call launch September2013 December 2013 February 2014 Del 3.4 Report on activities procedure for funding September2014 January 2015 Del 3.5 Report on procedure for project evaluation May 2014 JHEP – StC Final Meeting Rome, 19 March 2015

JHEP – StC Final Meeting JHEP : WP 3 DELIVERABLES Name Due date Extention Date of submission Del 3.6 Report on testing launched calls May 2014 September2014 pending Del 4.1 Concept Paper Cultural Heritage JPI Partnership and the rest of Europe May 2013 July 2013 Del 4.2 - Concept Paper Cultural Heritage JPI Partnership and advanced economies September2013 December 2013 Del 4.3 - Concept Paper Cooperation to International Organizations and NGOs March 2014 December 2014 JHEP – StC Final Meeting Rome, 19 March 2015

JHEP – StC Final Meeting JHEP : WP 4 DELIVERABLES Name Due date Extention Date of submission Del 4.4 Concept Paper Conclusions for future Cultural Heritage Research Policy Making September2014 March 2015 pending Del 5.1 Report on methodology, definition of indicators July 2013 ------ December 2013 Del 5.2 Report on the implementation of monitoring and evaluation JHEP – StC Final Meeting Rome, 19 March 2015

JHEP – StC Final Meeting JHEP : WP 4 DELIVERABLES Name Due date Extention Date of submission Del 6.1 Strategic communication and dissemination Plan December 2012 ----- January 2013 Del 6.2 Set up external web-based March 2012 ------ June 2012 Del 6.3 Report on the Communication and Dissemination Activities March 2013 -------- October 2013 JHEP – StC Final Meeting Rome, 19 March 2015

SECOND PERIODIC TECHNICAL REPORTS FOR WPs and TASKs LEADERs TECHNICAL REPORT  30 March 2015 WPs and TASKs LEADERs WILL SUBMIT TO COORDINATOR THE PERIODIC REPORT to explain all the activities performed during all the project BY 20 APRIL 2015 We will send a template next week !!! JHEP – StC Final Meeting Rome, 19 March 2015

FINAL FINANCIAL REPORTS FOR ALL PARTNERS PROJECT REPORT (Form C)  30 March 2015 ALL PARTNERS WILL SUBMIT TO COORDINATOR THE FINAL FINANCIAL REPORT (Form C) BY 20 APRIL 2015 We will send a remind and templates !!! JHEP – StC Final Meeting Rome, 19 March 2015

Final Administrative Report (Form C) JHEP – StC Final Meeting Step 1) Each partner needs to fill and submit Form C for the period 1 April 2013 - 31 March 2015 Step 2) After having received the Final administrative Report (FORM C) at month 42 the Coordinator submit the Administrative report to the Commission Step 3) After having received the Final FORM C the Coordinator will provide the partners with a new payment until a maximum amount of 85% of their share. JHEP – StC Final Meeting Rome, 17 March 2015 10

Final Administrative Report (Form C) JHEP – StC Final Meeting Step 4) After final approval by the European Commission the Coordinator shall distribute the balance between funding sent to the Partners since the beginning of the contract and the total expenses accepted by the Commission within the limit of the budget allocated to each Beneficiary as detailed in Annex I of the Grant. JHEP – StC Final Meeting Rome, 17 March 2015 11

Final Administrative Report (Form C) JHEP – StC Final Meeting As usual you need to use the Ecas Participant Portal http://ec.europa.eu/research/participants/portal/desktop/en/home.html) and fill on line the Form C about your real costs that you have claimed from 1 April 2013 to 31 March 2015, ONLY related the JHEP projects. JHEP – StC Final Meeting Rome, 19 March 2015 12

Final Administrative Report (Form C) JHEP – StC Final Meeting In order to avoid mistake I remember you that for each type of cost you need be very precise and in specific: For Personnel cost: indicate the name, the function, the WP or WPs where was involved For traveling cost: indicate the name of person, the venue, the date, the title of the meeting For other costs (is catering, print, etc): all information that can be useful to link the cost to the JHEP project. JHEP – StC Final Meeting Rome, 19 March 2015 13

Final Administrative Report (Form C) JHEP – StC Final Meeting In general I remember you that we decided that: All cost (personnel, travel, etc) incurred for JHEP meeting need to be considered under the category MANAGEMENT COST (WP1). All cost (personnel, travel, etc) incurred for the other activities (SC meeting, AB meeting, Bruxelles meeting, WP4 – WP6 meeting) need to be considered under the category COORDINATION COST. JHEP – StC Final Meeting Rome, 19 March 2015 14

FINAL FINANCIAL REPORTS FOR ALL PARTNERS PROJECT REPORT (Form C)  30 March 2015 ALL PARTNERS WILL SUBMIT TO COORDINATOR THE FINAL FINANCIAL REPORT (Form C) BY 20 APRIL 2015 We will send a remind and templates !!! JHEP – StC Final Meeting Rome, 19 March 2015

Final Administrative Report (Form C) JHEP – StC Final Meeting Last financing ATTENTION If we do not receive the correct Form C we cannot submit to the Commission and we cannot receives final funding!! Just the Commission pay the Coordinator ..we will pay you!!! JHEP – StC Final Meeting Rome, 19 March 2015 16

JHEP – StC Final Meeting JPI - JHEP MEETINGS JHEP – StC Final Meeting Rome, 19 March 2015

SCHEDULE OF NEXT MEETINGS JHEP – StC Final Meeting HERITAGE PLUS Meeting = October 2015 (teleconference) JPICH Executive Board = 11 June 2015 ?? JPICH GB Meeting = 12 June 2015 ?? will be in Bruxells JHEP – StC Final Meeting Rome, 19 March 2015

JHEP – StC Final Meeting THANKS JHEP – StC Final Meeting Rome, 19 March 2015